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Up and Running with Acrobat XI

Replacing pages


From:

Up and Running with Acrobat XI

with Claudia McCue

Video: Replacing pages

In this video I'm going to show you how you can replace pages in a PDF if somebody gives you new content. So in this document the artist says that they want to give me a new table of contents with different artwork. Now, I could delete the page and then insert the corrected page, but this is an easier way to do it, I think. Select a page, go into the Page Thumbnails panel, and choose Replace Pages, and Acrobat says, "Well, tell me the file that has the new pages," and here it is, the TOC_replace. When I click Open, Acrobat gives me some options.
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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Up and Running with Acrobat XI
1h 58m Appropriate for all Oct 08, 2012

Viewers: in countries Watching now:

Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.

Topics include:
  • Understanding the Portable Document Format (PDF)
  • Inserting, replacing, and extracting pages
  • Combining PDFs
  • Creating PDFs from Word, PowerPoint, and Excel
  • Converting web pages to PDF
  • Scanning hard copies of documents
  • Printing to PDF
  • Exporting to other formats from Acrobat (such as the Excel .xls)
  • Adding hyperlinks and bookmarks
  • Marking up a PDF with annotations and drawings
  • Using shared reviews
Subjects:
Business Collaboration Productivity
Software:
Acrobat
Author:
Claudia McCue

Replacing pages

In this video I'm going to show you how you can replace pages in a PDF if somebody gives you new content. So in this document the artist says that they want to give me a new table of contents with different artwork. Now, I could delete the page and then insert the corrected page, but this is an easier way to do it, I think. Select a page, go into the Page Thumbnails panel, and choose Replace Pages, and Acrobat says, "Well, tell me the file that has the new pages," and here it is, the TOC_replace. When I click Open, Acrobat gives me some options.

So I could replace multiple pages with that single page. If that donor document had multiple pages, I could choose to bring in multiple pages. But in this case I just want to replace this one page with the single page in that other document, so all I have to do is choose OK. By the way, it's a good idea to be on that page when you do this; it helps you keep from making mistakes. So when I click OK, it says, "Are you sure?" And the reason is because Acrobat is not going to give us an Undo for this, and you are going to see that with a lot of things you do in Acrobat, so step carefully, save often.

But here I know it's the right thing to do, so I am just going to choose Yes. And see, they have given us new artwork. So the rest of the page is unchanged, but that new artwork has been inserted. So remember this the next time somebody comes up with a last-minute correction, which is the only kind of correction they bring you. If it's already in a PDF, if they'll give you a replacement page, look how easy it is to fix. And let me give you a little bit of advice at the end of this. Anytime you modify PDFs like this, if you keep hitting File > Save, File > Save, which of course you should, you may see your file size start to bloat, so it's a good idea, once you have made some modifications to a PDF, instead of doing a plain old file save, do a File > Save As.

So let's do that. Let's choose File > Save As. We will put it back in that same folder. And I am just going to call this Working_2, because there are other things that we are going to do to this file. So that applies anytime you modify a file: do a Save As at the end and that should economize your final file size on a PDF.

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