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Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.
In this video I'm going to show you how you can replace pages in a PDF if somebody gives you new content. So in this document the artist says that they want to give me a new table of contents with different artwork. Now, I could delete the page and then insert the corrected page, but this is an easier way to do it, I think. Select a page, go into the Page Thumbnails panel, and choose Replace Pages, and Acrobat says, "Well, tell me the file that has the new pages," and here it is, the TOC_replace. When I click Open, Acrobat gives me some options.
So I could replace multiple pages with that single page. If that donor document had multiple pages, I could choose to bring in multiple pages. But in this case I just want to replace this one page with the single page in that other document, so all I have to do is choose OK. By the way, it's a good idea to be on that page when you do this; it helps you keep from making mistakes. So when I click OK, it says, "Are you sure?" And the reason is because Acrobat is not going to give us an Undo for this, and you are going to see that with a lot of things you do in Acrobat, so step carefully, save often.
But here I know it's the right thing to do, so I am just going to choose Yes. And see, they have given us new artwork. So the rest of the page is unchanged, but that new artwork has been inserted. So remember this the next time somebody comes up with a last-minute correction, which is the only kind of correction they bring you. If it's already in a PDF, if they'll give you a replacement page, look how easy it is to fix. And let me give you a little bit of advice at the end of this. Anytime you modify PDFs like this, if you keep hitting File > Save, File > Save, which of course you should, you may see your file size start to bloat, so it's a good idea, once you have made some modifications to a PDF, instead of doing a plain old file save, do a File > Save As.
So let's do that. Let's choose File > Save As. We will put it back in that same folder. And I am just going to call this Working_2, because there are other things that we are going to do to this file. So that applies anytime you modify a file: do a Save As at the end and that should economize your final file size on a PDF.
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