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As you're finishing up a project in InDesign, take one last look and make sure all the pieces are there. Look down in the lower left-hand corner and make sure that you have a nice green light from preflight. You want to see it say, no errors. And then you want to gather up all the pieces so that you can send the job to the printer. Now some printers are going to ask you to send a PDF. Most of them are going to ask you to package up the job and send all the support art plus the InDesign file. In this lesson, we're going to look at creating a package. All you have to do is go to File > Package, and then InDesign gives you a little summary and here I have little yellow triangle and you might think that that means it's a problem.
It's not a huge problem. If this job is going to go digital, it's okay if the images are RGB. That's all that InDesign is warning me about. Of course, you would have had a conversation with your printer to determine if it's okay if you submit RGB images. In the olden days they preferred CMYK-- that's not so crucial anymore--so I going to tell you that for this job, this isn't a problem. If I want to look at the individual topics, all my fonts are okay. I'm not using any protected fonts, those are fonts that forbid themselves from being embedded in a PDF.
Under Links and Images everything is linked, everything is current. The little triangle again just means that some of my images are RGB. Under Colors and Inks I have one spot color, and I know that that's what I want, so that's correct. Now the Angle and Lines/Inch, frankly you can ignore those. The Angle in the line screen in the outgoing plate, InDesign has nothing to do with that. This really isn't pertinent. Print Settings, this is just the last time it remembers being printed. It has no effect on how the job is going to be imaged in the future, so it's one more bit of settings that you can ignore.
If you are using any third-party plug-ins, they will be mentioned here. Generally speaking plug-ins don't leave any debris in the file that would cause a problem later on. There are one or two out there, but they're very rare, people tend to build very healthy plug-ins that don't get in the way. So it's just a chance for you to check and make sure there's nothing that they're going need on the other end. Everything looks good, so I'm going to click Package. Then this Instructions screen comes up. Now the idea here is that you would put in contact information, phone number, any special instructions that you think ought to travel with the job.
I still think it's a really good idea to print out hard copy on your inkjet printer or your laser printer, and if there's anything out of the ordinary that the printer needs to know, mark it with a big red marker; it can't hurt. There is no such thing as too much information. And by the way, the file name it's referring to here is not the file name of your InDesign file, it's the file name of the little text file that it's going to generate. We'll pretend that I fill this out, and I'm going to click Continue. Then it says, where do you want to save it and it's actually going to build its own folder; you don't have to build a containing folder for it.
And here's what it's going to gather up. It's going to copy all the fonts that are used in the InDesign file in this Except CJK means Except Chinese, Japanese, and Korean fonts. Chances are that's not going to be a problem for you in your workflow, but just a little heads up. And then Copy Linked Graphics--of course, you want all your support art. And then Update Graphic Links in Package... I'm going to explain that in a minute when we get our final package. Those three are checked by default. The last three you can check if you like. If you have built-in custom hyphenation, in essence you've established a hyphenation dictionary within the document, you want to make sure that travels with it.
I didn't do that in this document so I don't need to check that. If you are using multiple layers, say, for different language versions, and you've been printing out your comps like I told you to do, and maybe you have printed out the Spanish comp and then the French comp, and then the English comp, and you're turning off and on layers as part of doing that--make sure that content for many hidden layers are going to be carried along too, and that's what this little checkbox is about. And it generates a little report, if you want to view it you can check that. I will say generally speaking I just check the top three--they are checked by default--so I just leave them and click Package.
This little warning that comes up, ideally in the olden days the hope was that the printing company would just happen to have exactly the same fonts that you have and that they would have paid for a license for the fonts and, of course, you'd pay for a license for the fonts. In reality that's impractical, so in essence the printing company is acting like an extension of you, they're sort of like your giant LaserWriter, if you will, and so they are supposed to use the fonts you supply to image your job, and that's it, they're not supposed to use your fonts on anybody else's job.
They're not supposed to use it for their own work and they are something that you should pay for. I know you did, I do, click OK. It's packaging the document and then let's see what I have to show for this. Here's my little package folder and inside that package folder here is a copy of my current InDesign file. Here's the Links folder and there are all the images, all the little Illustrator files, everything that was placed in the document. Here's the little Instructions text.
Now even though I didn't fill it out, it still has some information so it could come in handy. And then here are all the fonts. And there's a neat thing about the way this document fonts folder behaves. If you keep this folder structure intact, this InDesign file when it's activated is going to look in this Document fonts folder for the fonts. What that means is that the printer or a collaborator, whoever opens up this InDesign file, they are not going have to use any kind of font management program to activate the fonts. InDesign will do it on its own, which is really very cool.
That guarantees that they're going to be using exactly the fonts you used when you made your InDesign file, and it saves them having to think about activating them. The way this works is that InDesign activates these fonts only for the use of this document and only while this document is open. Even if you opened up another file that needed the same fonts, it's going to say that its fonts aren't available. This little guy has this little folder full of fonts and they are just for him. And the other thing I said I would explain to you about Update Graphic Links in Package, when you're building your InDesign file you maybe pulling from something on a server, you may have a CD inserted, you may have images on your desktop, but in this package all the links in this folder are related to this InDesign file.
So again when it wakes up, it's going to be looking in this Links folder for all the links that it needs. So if you keep this folder together that's everything you need for the job. And this is how you want to submit your job to the printer to make sure that you don't have that age-old problem of missing support files or missing fonts. It's also a great way at the end of a job to gather up everything that's pertinent to the job so that when you go to archive it, you have everything in one place.
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