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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
So, welcome to Adobe Reader X, and I actually think that I've never seen a video tutorial on how to use Reader. But I thought, why not have a few of these in this title, because not everybody knows how to use Reader. And especially now that Acrobat X Reader has been made more powerful, I think it's going to be more quickly adopted, especially by people who've never used Reader before, like a lot of Microsoft Office workers. So what we're looking at here is, I've loaded up Reader, and I've opened up a PDF that's in the exercise file.
It's basically an employee manual. Now, I think the very first thing that strikes me is that, man, this document is huge. So, I think what you need to learn in this video is how to comfortably change the view scale and navigate and read the thing. We have a toolbar going across the top, and there is one tool that you're going to use a lot, and that is this one right here: Fit one full page to the window. So, if you just click that, now you can see exactly how big the page is, because sometimes you open up a PDF, and the default behavior is to completely fill the window as much as it possibly can.
Maybe you're looking at a business card, and then it's going to be huge. So, if you say fit it to the window, you can get some sort of clue about how large it is. As with just about every other program, to see additional pages, you use the scrollbar. So, as you notice, as I'm dragging the scrollbar, I'm seeing a little page preview appear. If I want to quickly jump to the page with the picture of the Christmas tree on it, I could use that as a little preview as I'm dragging. The reason that we're seeing the page preview is because of the way that the page view is set up.
We're only looking at one page at a time. As I scroll, I always see a complete page. I don't see like part of the page above this, as I'm scrolling up. If you prefer to see that--and I actually often do--go to the View menu up here, go to Page Display and turn on Enable Scrolling. Nice and simple. Now as you scroll, you'll see it actually scroll past. You lose the little preview, but that's a small price to pay. Or you could use your scrollbar too, to scroll through. Another way to navigate through the document is just to use the Page Number field and then the up and down arrows to jump from page to page.
So if you want to go to the first page, swipe over there, type a 1, press Enter or Return, and you're on the first page, and so on. There's also a little icon here of two pages overlapping each other, and it's the Page Thumbnail panel. Panels work by just clicking right on them, and the Page Thumbnail panel shows you little thumbnail previews of every page in this document. It's especially useful when you have a lot of pages. So you can quickly scroll through this way, even if you're looking at it in scrolling mode. So it's kind of like that little icon that we had here before on the right, only it's permanently there.
Every PDF that you open has a Page Thumbnails panel to help you navigate through the document. If I want to go to page 11, I can just click on page 11, and it jumps right there, as you see, page 11. Or page 10, you just need one click. There is a little dropdown panel menu here that lets you print pages, reduce, or enlarge the Page Thumbnails themselves as well. So, if you have a very long document and you want to fit more page thumbnails, you can choose Reduce. You can see more of it.
Another use for the Page Thumbnail panel, besides just navigating from page to page or seeing what the pages look like, is that you can select pages and hold down the Shift key to select more than one page-- you see them becoming highlighted here-- or hold down the Control or Command key if you're on a Mac to select discontiguous pages. Then when you go to this little menu at the top, you can print just those selected pages. So you see how it's remembering your selected pages? Pages 16 through 18 and page 20.
Now, the Print dialog box is kind of big, I know, but don't let it scare you. The Print Range is pretty self- explanatory. Which pages do you want to print? And Page Handling, this is something that you might want to take a look at. By default, Reader will shrink the content to fit on your printer. So, it is a large page. It's going to shrink the content. What I have found sometimes is that it shrinks it too much. So, I know that this page fits on a 8.5 x 11 paper. If I say don't shrink anything, it might get a little bit larger and still print perfectly fine on my printer.
This I know confounds a lot of people that they'll say, "It looks like you have one-inch margins on this document," when the person who created the PDF said, "No, it's only supposed to be half-inch margins." It's because of the default behavior of page scaling. So, keep an eye out what it's going to do over here. Now, of course sometimes somebody gives you a poster, and you have a letter-size printer, you definitely wanted to shrink to the printable area. So we'll keep that turned on. Then at the top over here, the other thing that you might want to choose is what to print. So, if you're working with a document that has lots of comments and forms, which I'll be talking about in other videos in this chapter, you might want to remove that markup.
So, right now, it's not going to make any difference, but you can say, so you can print the document or document and markups--which is like little comments that appear floating on top of the text-- document and stamps--a stamp is another kind of a markup. You can preview each page just by dragging this little slider here. So it's showing you the 2nd out of four pages is that it's going to print this page 17. That's what we said over here, all right. Let's go back. Let's back out of here. That's one of the reasons why you might want to open up the Page Thumbnail panel. Very useful. If the document came with any attachments, you would see them listed here in the Attachments panel, because somebody can create a PDF and then attach things like other PDFs to it, or an Excel file, or a JPEG image, which is pretty cool.
If you go to the View menu, you'll see some other options for rotating the view. So if you're looking at say an Address panel that's been rotated 90 degrees, and you want to read it better, you could rotate it. This just changes the view of the document. It doesn't really rotate that page. Then there are Page Navigation commands and keyboard shortcuts that maybe you'd like to use, like, you know that you can use the left and right arrow to go previous to next page. So, I don't want to go through every single detail here. I want to show you just the major things. And if you do want to learn more details about how to navigate in a PDF, you should look at the chapters that I did for the Acrobat early on in this title, because basically they're the same, between Reader and Acrobat, as far as that's concerned.
The one thing that I want to get through to you though is that in Reader, you cannot really change the PDF. All you can do is open the PDF. In Acrobat X, they've added a limited number of things that you can add, such as commenting, or filling out form fields, or something like that. And because of that, you are also able to do a Save As, which previously was impossible to do with Reader. It had no Save or Save As command, unless the Acrobat user had saved it with something called Reader Extended Rights.
But right out of the box, Reader X can do a Save As. So, if you do add comments and things--and I have a video on working with the Comment tools-- then you can save those comments to the PDF. But as far as doing things like adding pages or removing pages, or editing this text, that's only something that Acrobat can do. Reader is just like the name implies. It's for reading the PDFs, and to that end, it does a fantastic job.
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