Acrobat X Essential Training
Illustration by Richard Downs

Opening and navigating PDFs in Reader


Acrobat X Essential Training

with Anne-Marie Concepción

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Video: Opening and navigating PDFs in Reader

So, welcome to Adobe Reader X, and I actually think that I've never seen a video tutorial on how to use Reader. But I thought, why not have a few of these in this title, because not everybody knows how to use Reader. And especially now that Acrobat X Reader has been made more powerful, I think it's going to be more quickly adopted, especially by people who've never used Reader before, like a lot of Microsoft Office workers. So what we're looking at here is, I've loaded up Reader, and I've opened up a PDF that's in the exercise file.
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 26s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 27s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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Watch the Online Video Course Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and
Anne-Marie Concepción

Opening and navigating PDFs in Reader

So, welcome to Adobe Reader X, and I actually think that I've never seen a video tutorial on how to use Reader. But I thought, why not have a few of these in this title, because not everybody knows how to use Reader. And especially now that Acrobat X Reader has been made more powerful, I think it's going to be more quickly adopted, especially by people who've never used Reader before, like a lot of Microsoft Office workers. So what we're looking at here is, I've loaded up Reader, and I've opened up a PDF that's in the exercise file.

It's basically an employee manual. Now, I think the very first thing that strikes me is that, man, this document is huge. So, I think what you need to learn in this video is how to comfortably change the view scale and navigate and read the thing. We have a toolbar going across the top, and there is one tool that you're going to use a lot, and that is this one right here: Fit one full page to the window. So, if you just click that, now you can see exactly how big the page is, because sometimes you open up a PDF, and the default behavior is to completely fill the window as much as it possibly can.

Maybe you're looking at a business card, and then it's going to be huge. So, if you say fit it to the window, you can get some sort of clue about how large it is. As with just about every other program, to see additional pages, you use the scrollbar. So, as you notice, as I'm dragging the scrollbar, I'm seeing a little page preview appear. If I want to quickly jump to the page with the picture of the Christmas tree on it, I could use that as a little preview as I'm dragging. The reason that we're seeing the page preview is because of the way that the page view is set up.

We're only looking at one page at a time. As I scroll, I always see a complete page. I don't see like part of the page above this, as I'm scrolling up. If you prefer to see that--and I actually often do--go to the View menu up here, go to Page Display and turn on Enable Scrolling. Nice and simple. Now as you scroll, you'll see it actually scroll past. You lose the little preview, but that's a small price to pay. Or you could use your scrollbar too, to scroll through. Another way to navigate through the document is just to use the Page Number field and then the up and down arrows to jump from page to page.

So if you want to go to the first page, swipe over there, type a 1, press Enter or Return, and you're on the first page, and so on. There's also a little icon here of two pages overlapping each other, and it's the Page Thumbnail panel. Panels work by just clicking right on them, and the Page Thumbnail panel shows you little thumbnail previews of every page in this document. It's especially useful when you have a lot of pages. So you can quickly scroll through this way, even if you're looking at it in scrolling mode. So it's kind of like that little icon that we had here before on the right, only it's permanently there.

Every PDF that you open has a Page Thumbnails panel to help you navigate through the document. If I want to go to page 11, I can just click on page 11, and it jumps right there, as you see, page 11. Or page 10, you just need one click. There is a little dropdown panel menu here that lets you print pages, reduce, or enlarge the Page Thumbnails themselves as well. So, if you have a very long document and you want to fit more page thumbnails, you can choose Reduce. You can see more of it.

Another use for the Page Thumbnail panel, besides just navigating from page to page or seeing what the pages look like, is that you can select pages and hold down the Shift key to select more than one page-- you see them becoming highlighted here-- or hold down the Control or Command key if you're on a Mac to select discontiguous pages. Then when you go to this little menu at the top, you can print just those selected pages. So you see how it's remembering your selected pages? Pages 16 through 18 and page 20.

Now, the Print dialog box is kind of big, I know, but don't let it scare you. The Print Range is pretty self- explanatory. Which pages do you want to print? And Page Handling, this is something that you might want to take a look at. By default, Reader will shrink the content to fit on your printer. So, it is a large page. It's going to shrink the content. What I have found sometimes is that it shrinks it too much. So, I know that this page fits on a 8.5 x 11 paper. If I say don't shrink anything, it might get a little bit larger and still print perfectly fine on my printer.

This I know confounds a lot of people that they'll say, "It looks like you have one-inch margins on this document," when the person who created the PDF said, "No, it's only supposed to be half-inch margins." It's because of the default behavior of page scaling. So, keep an eye out what it's going to do over here. Now, of course sometimes somebody gives you a poster, and you have a letter-size printer, you definitely wanted to shrink to the printable area. So we'll keep that turned on. Then at the top over here, the other thing that you might want to choose is what to print. So, if you're working with a document that has lots of comments and forms, which I'll be talking about in other videos in this chapter, you might want to remove that markup.

So, right now, it's not going to make any difference, but you can say, so you can print the document or document and markups--which is like little comments that appear floating on top of the text-- document and stamps--a stamp is another kind of a markup. You can preview each page just by dragging this little slider here. So it's showing you the 2nd out of four pages is that it's going to print this page 17. That's what we said over here, all right. Let's go back. Let's back out of here. That's one of the reasons why you might want to open up the Page Thumbnail panel. Very useful. If the document came with any attachments, you would see them listed here in the Attachments panel, because somebody can create a PDF and then attach things like other PDFs to it, or an Excel file, or a JPEG image, which is pretty cool.

If you go to the View menu, you'll see some other options for rotating the view. So if you're looking at say an Address panel that's been rotated 90 degrees, and you want to read it better, you could rotate it. This just changes the view of the document. It doesn't really rotate that page. Then there are Page Navigation commands and keyboard shortcuts that maybe you'd like to use, like, you know that you can use the left and right arrow to go previous to next page. So, I don't want to go through every single detail here. I want to show you just the major things. And if you do want to learn more details about how to navigate in a PDF, you should look at the chapters that I did for the Acrobat early on in this title, because basically they're the same, between Reader and Acrobat, as far as that's concerned.

The one thing that I want to get through to you though is that in Reader, you cannot really change the PDF. All you can do is open the PDF. In Acrobat X, they've added a limited number of things that you can add, such as commenting, or filling out form fields, or something like that. And because of that, you are also able to do a Save As, which previously was impossible to do with Reader. It had no Save or Save As command, unless the Acrobat user had saved it with something called Reader Extended Rights.

But right out of the box, Reader X can do a Save As. So, if you do add comments and things--and I have a video on working with the Comment tools-- then you can save those comments to the PDF. But as far as doing things like adding pages or removing pages, or editing this text, that's only something that Acrobat can do. Reader is just like the name implies. It's for reading the PDFs, and to that end, it does a fantastic job.

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