Acrobat X Essential Training
Illustration by Richard Downs

Opening documents and moving them around


Acrobat X Essential Training

with Anne-Marie Concepción

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Video: Opening documents and moving them around

So, let's begin our exploration of Adobe Acrobat Pro by just opening up a PDF and moving around in it. To do that, I'm going to go to the File menu and choose Open. The keyboard command, as in most other programs, is Ctrl+O or Cmd+O if you're on a Macintosh. Now I'll open up this Handbook. By default, PDFs open at their widest possible amount in Adobe Acrobat. So, one of the first things that you're going to want to do would be to reduce the view scale.
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 26s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 27s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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Watch the Online Video Course Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and
Anne-Marie Concepción

Opening documents and moving them around

So, let's begin our exploration of Adobe Acrobat Pro by just opening up a PDF and moving around in it. To do that, I'm going to go to the File menu and choose Open. The keyboard command, as in most other programs, is Ctrl+O or Cmd+O if you're on a Macintosh. Now I'll open up this Handbook. By default, PDFs open at their widest possible amount in Adobe Acrobat. So, one of the first things that you're going to want to do would be to reduce the view scale.

So this document, right now, is we're looking at it at 130% in size. What I could do would be to click this button right here, which fits the page to the window so I can get an idea of how large an individual page in this PDF is. So it's a little easier to deal with in my opinion, unless I was really needed to zoom in. You don't need to be zoomed in that much. Now, the other thing that I always want to know when I open a PDF is how many pages are in this document and which page am I looking at, and you can discover that up here in the toolbar, on the left- hand side, where this readout tells you how many pages there are and which page is currently active.

So, I'm on Page 1 of a 23-page PDF. If I want to go to page 10 because my colleague said, look at page 10 of this PDF, I can just select the current page, type 10 on my keyboard, press Enter or Return, and I'm jumped to page 10 of that document. You can move from page to page in any way that you would be normally inclined to. For example, you can press the up and down arrow keys to the left of the page number field, to move up and down pages in the PDF. You can also use the scroll wheel on your mouse.

Right now I'm scrolling down, or scrolling up, and you can see the scroll tab on the far right scrollbar move in unison, and you can drag that as well. If you drag the scrollbar, depending on the view that you're looking at, you'll see a little page icon appear that gives you a little preview of the page that you're going to land on if you release the scroll tab at that point. So there's page 10 of 23. If I want to see what it looks like further down, because there is a table that I'm looking for, I can quickly locate it just by scrolling in the scrollbar without having to scroll through the entire document.

So you can see there's a little purple table in that preview on Page 19. So I'll release the mouse button now and there is the table. This is little hard to read because we are zoomed out to 49.2%, as you can see up here in the menu. To zoom in, you can use the Plus key (+) to zoom in, the Minus key (-) to zoom out. But I'll tell you, I almost always use the keyboard shortcut which would be Ctrl+Plus to zoom in. That's the Plus symbol (+) right above the Equal sign (=) on your keyboard, or Ctrl+Minus, which is actually the hyphen (-).

Of course, on a Macintosh, substitute Cmd for Ctrl. So, I'll Ctrl+Plus to zoom in, and you can continue zooming in as much as you want. Take a look at this view scale percentage. We're at 400% now, and if that wasn't close enough, you can go to 6400% if you wanted to. And then zooming out, Ctrl+Minus, you can continue zooming out all the way to 1%, which I think beats the record for any other program known to mankind. I don't know why you'd ever want to zoom out to 1% but there is. You paid for it, you might as well try it.

Let's go to 100% and the keyboard shortcut for that would be Ctrl+1. The other keyboard shortcut I use a lot in addition to Ctrl+Plus, Ctrl+Minus is Ctrl+0, which is the same thing as pressing this button, that's Fit in Window. But I'm going to press Ctrl+1 to go back to 100% size, and then I think I'll zoom in a little bit more because I want to make sure that I'm able to read every single word of this wonderful PDF. Let's say that you're zoomed in very closely and that you want to look at something further down on the page.

You could, of course, use the scroll wheel or the scroll bars, but another thing you might want to use is the Hand tool, which - either the Hand tool or the Selection tool is the tool that you use most often in the program. Now, the Hand tool lets you pan the page around within the window just by dragging on the page. So you can see as I drag, it turns into a little fist as though I'm actually moving it around on my desk. So, it really is only in effect when you're really zoomed in, and it's a nice fast way to quickly get to another section of the document without having to use the scrollbars.

If you can see the entire page, then the Hand tool really does nothing. Now, let's open up another document. Go to File > Open again. I'm going to open up a newsletter, and again the newsletter opens up really large. I'd like to see how large the page is exactly, so I'll just go ahead and click the fit page in window and there we go, it's a normal letter-sized page. One thing I want to call your attention to, especially if you're coming from the Creative Suite programs, is that we're not using tabbed browsing, sort of like how web browsers use tabbed documents.

That's how all the other Creative Suite programs work, but not Adobe Acrobat. Adobe Acrobat is still old-school where it puts one document right on top of the other document, kind of like how it works in many other programs. So, if you want to see what happened to that first document, to the Employee Handbook, you go to the Window menu, and at the bottom of the Window menu is a list of all the open documents in the program. The one that you're currently looking at has a check mark next to it. So if you want to go to Employee Handbook, we just choose that. Let's go back to the newsletter by going to Window and choosing newsletter, and now, to close all the documents, we'll click the little Close box at the upper right-hand corner, and we're back to where we started.

Notice that Open a Recent File has got a list of the recent files that you've opened, and of course, a nice little button to quickly jump to the Open command, and then some shortcuts to quickly get started with some frequent actions that you'll be taking in Acrobat Pro that we'll be covering in detail later on in this title. So, now you know the basics of moving around a PDF in Adobe Acrobat, and if you didn't quite get it in this lesson, don't worry about it, you'll have plenty of time to practice because we'll be doing this over and over again in all the other videos in this title.

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