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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
So, let's begin our exploration of Adobe Acrobat Pro by just opening up a PDF and moving around in it. To do that, I'm going to go to the File menu and choose Open. The keyboard command, as in most other programs, is Ctrl+O or Cmd+O if you're on a Macintosh. Now I'll open up this Handbook. By default, PDFs open at their widest possible amount in Adobe Acrobat. So, one of the first things that you're going to want to do would be to reduce the view scale.
So this document, right now, is we're looking at it at 130% in size. What I could do would be to click this button right here, which fits the page to the window so I can get an idea of how large an individual page in this PDF is. So it's a little easier to deal with in my opinion, unless I was really needed to zoom in. You don't need to be zoomed in that much. Now, the other thing that I always want to know when I open a PDF is how many pages are in this document and which page am I looking at, and you can discover that up here in the toolbar, on the left- hand side, where this readout tells you how many pages there are and which page is currently active.
So, I'm on Page 1 of a 23-page PDF. If I want to go to page 10 because my colleague said, look at page 10 of this PDF, I can just select the current page, type 10 on my keyboard, press Enter or Return, and I'm jumped to page 10 of that document. You can move from page to page in any way that you would be normally inclined to. For example, you can press the up and down arrow keys to the left of the page number field, to move up and down pages in the PDF. You can also use the scroll wheel on your mouse.
Right now I'm scrolling down, or scrolling up, and you can see the scroll tab on the far right scrollbar move in unison, and you can drag that as well. If you drag the scrollbar, depending on the view that you're looking at, you'll see a little page icon appear that gives you a little preview of the page that you're going to land on if you release the scroll tab at that point. So there's page 10 of 23. If I want to see what it looks like further down, because there is a table that I'm looking for, I can quickly locate it just by scrolling in the scrollbar without having to scroll through the entire document.
So you can see there's a little purple table in that preview on Page 19. So I'll release the mouse button now and there is the table. This is little hard to read because we are zoomed out to 49.2%, as you can see up here in the menu. To zoom in, you can use the Plus key (+) to zoom in, the Minus key (-) to zoom out. But I'll tell you, I almost always use the keyboard shortcut which would be Ctrl+Plus to zoom in. That's the Plus symbol (+) right above the Equal sign (=) on your keyboard, or Ctrl+Minus, which is actually the hyphen (-).
Of course, on a Macintosh, substitute Cmd for Ctrl. So, I'll Ctrl+Plus to zoom in, and you can continue zooming in as much as you want. Take a look at this view scale percentage. We're at 400% now, and if that wasn't close enough, you can go to 6400% if you wanted to. And then zooming out, Ctrl+Minus, you can continue zooming out all the way to 1%, which I think beats the record for any other program known to mankind. I don't know why you'd ever want to zoom out to 1% but there is. You paid for it, you might as well try it.
Let's go to 100% and the keyboard shortcut for that would be Ctrl+1. The other keyboard shortcut I use a lot in addition to Ctrl+Plus, Ctrl+Minus is Ctrl+0, which is the same thing as pressing this button, that's Fit in Window. But I'm going to press Ctrl+1 to go back to 100% size, and then I think I'll zoom in a little bit more because I want to make sure that I'm able to read every single word of this wonderful PDF. Let's say that you're zoomed in very closely and that you want to look at something further down on the page.
You could, of course, use the scroll wheel or the scroll bars, but another thing you might want to use is the Hand tool, which - either the Hand tool or the Selection tool is the tool that you use most often in the program. Now, the Hand tool lets you pan the page around within the window just by dragging on the page. So you can see as I drag, it turns into a little fist as though I'm actually moving it around on my desk. So, it really is only in effect when you're really zoomed in, and it's a nice fast way to quickly get to another section of the document without having to use the scrollbars.
If you can see the entire page, then the Hand tool really does nothing. Now, let's open up another document. Go to File > Open again. I'm going to open up a newsletter, and again the newsletter opens up really large. I'd like to see how large the page is exactly, so I'll just go ahead and click the fit page in window and there we go, it's a normal letter-sized page. One thing I want to call your attention to, especially if you're coming from the Creative Suite programs, is that we're not using tabbed browsing, sort of like how web browsers use tabbed documents.
That's how all the other Creative Suite programs work, but not Adobe Acrobat. Adobe Acrobat is still old-school where it puts one document right on top of the other document, kind of like how it works in many other programs. So, if you want to see what happened to that first document, to the Employee Handbook, you go to the Window menu, and at the bottom of the Window menu is a list of all the open documents in the program. The one that you're currently looking at has a check mark next to it. So if you want to go to Employee Handbook, we just choose that. Let's go back to the newsletter by going to Window and choosing newsletter, and now, to close all the documents, we'll click the little Close box at the upper right-hand corner, and we're back to where we started.
Notice that Open a Recent File has got a list of the recent files that you've opened, and of course, a nice little button to quickly jump to the Open command, and then some shortcuts to quickly get started with some frequent actions that you'll be taking in Acrobat Pro that we'll be covering in detail later on in this title. So, now you know the basics of moving around a PDF in Adobe Acrobat, and if you didn't quite get it in this lesson, don't worry about it, you'll have plenty of time to practice because we'll be doing this over and over again in all the other videos in this title.
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