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Navigating through documents

From: Up and Running with Acrobat XI

Video: Navigating through documents

When you first launch Acrobat, you'll see this splash screen, and it actually provides some shortcuts to tasks that you commonly perform, such as opening a recent file or combining files into a PDF. And across the bottom, you'll find that content in that area changes from time to time, and that's because it's a live feed from Adobe leading you to some tutorials. Right now it says, "Do you want to learn how to edit PDF files?" And if we click that link, you'll go to that tutorial. So I would encourage you to pay attention to what shows up down there, and you might learn some new tricks. When you want to move from page to page in a PDF, there are some great controls over here to the left in what's called the navigation pane. The top little icon, the little pair of pages, opens up the Page Thumbnails panel. And this is a great aerial view of the document. You can quickly scroll through and get an idea of what the document is about. If you see something that catches your fancy, you can click once on the thumbnail and it takes you to that page. If I want to go back to the first page, again, I can just click once on the thumbnail and I'm back.

Navigating through documents

When you first launch Acrobat, you'll see this splash screen, and it actually provides some shortcuts to tasks that you commonly perform, such as opening a recent file or combining files into a PDF. And across the bottom, you'll find that content in that area changes from time to time, and that's because it's a live feed from Adobe leading you to some tutorials. Right now it says, "Do you want to learn how to edit PDF files?" And if we click that link, you'll go to that tutorial. So I would encourage you to pay attention to what shows up down there, and you might learn some new tricks. When you want to move from page to page in a PDF, there are some great controls over here to the left in what's called the navigation pane. The top little icon, the little pair of pages, opens up the Page Thumbnails panel. And this is a great aerial view of the document. You can quickly scroll through and get an idea of what the document is about. If you see something that catches your fancy, you can click once on the thumbnail and it takes you to that page. If I want to go back to the first page, again, I can just click once on the thumbnail and I'm back.

And there are some additional controls across the top of the Page Thumbnails panel. This first one is for the Thumbnails icons, and it does more than just change what happens with thumbnails; you can make some modifications to the file. For example, I could insert pages; I can replace or delete pages; I can crop them; I can print; I can enlarge my page thumbnails. So if I find that they're just a little small and I'm trying to figure out what the difference is from page to page, I can make them bigger. I can grab this little divider that separates the navigation pane from the heart of the document, and eventually of course you can make them huge and make your documents small. They can really eat up some screen real estate.

I am going to go back and reduce the size of my page thumbnails and show you something else you can do with them. Now, that's about as small as they're going to get. But as I pull on that divider, you can see, I can change the thumbnails from one big long list to two columns, and that can make it easier, especially in a really long document, again, to get an idea of what's going on in the document. I then to keep my navigation pane kind of slim. Let's look at the additional controls at the top. You can delete a page, you can insert pages from another file, and you can rotate a page. If you have sideways content and you're kind of tired of standing on your head to read it, rotate it; it makes it easier on you. When you want to hide the thumbnails, just hit the little double triangle and now they're out of your way. The little blue ribbon represents bookmarks, and bookmarks are sort of like real-world bookmarks. They sort of hold your place in a book. You can make bookmarks manually, but a lot of programs, such as Microsoft Word or FrameMaker or InDesign, can generate bookmarks automatically for you, and that's the way to go. It's much easier on you if the software does the work for you. So how do bookmarks work? If you click on an entry, it's going to take you to the page where that topic is stored. So if I want to look at Drawing and Applied Arts, it takes me to that page. If I want to look at Pattern Making, it takes me to that page. So it's another great way to find your way through the document. So consider how easy this makes life for you, and when you build your own PDFs, think about providing those features so that the readers on the other end can easily find their way to the document's important information that you want them to find. So again, if I want to hide this, I can close it. Now, there are two controls up here that govern how you go from page to page. There's a Fit to window width and enable scrolling, and there's Fit one full page to window. So let's see what the difference is. If I'm in the Fit one full page to window mode, I can get this. On the right, when I hold down my little scroll button and I go from page to page, it gives me a thumbnail, which shows me what the content of that page is. Now, for this document it's obvious when we go from one page to another, but in a document that maybe is just text on every page and it's really hard to tell pages apart, that can be kind of helpful. If I use my arrow keys, that's another way for me to go from page to page. So if I hit my up arrow, I'm going back up toward the top of the document. If I use my down arrows, I am going down toward later pages in the document. Notice how it replaces one page with another, so it's sort of a clean snap from one page to the next. If I change my control up here, if I go to the Fit window width and enable scrolling, really the word I want you to pay attention to here is scrolling. Now when I want to use my arrow keys, it's sort of like it's one big long strip of printed material and it's just a smooth transition from page to page. And also, when I go back over here to the right, to my scrollbar, when I hold down the little Scroll button and move up, I don't get the little thumbnails. So if you got used to the thumbnails and you're wondering why you don't get them, go up here and switch it back to Fit one full page to window, and there you go: you'll have your little thumbnails on the right back, and when you use your arrow keys, you're going to pop from page to page. So this is all about finding your way through a document. And remember how the page thumbnails and the bookmarks work, because they're great navigational controls. And especially with the bookmarks, think about how useful those are, and when you start making your own documents, think about the reader who is trying to read your document and make it easier for them by making bookmarks yourself.

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This video is part of

Image for Up and Running with Acrobat XI
Up and Running with Acrobat XI

37 video lessons · 10548 viewers

Claudia McCue
Author

 
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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