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With Acrobat 9, Adobe continues to evolve the venerable PDF from a simple paperless document into a collaborative hub for many forms of digital communication. In Acrobat 9 Pro Essential Training, Brian Wood explores the many new and enhanced features in version 9 of Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended. He demonstrates different ways to create and modify PDFs, including the enhanced OCR tool, and shows how to combine them with other files into a PDF Portfolio. Brian covers collaboration in detail, including the new Collaborate Live and Shared Review options. He also investigates redaction and other security features. Example files accompany the course.
We're going to talk about navigating PDF files now simply because the bigger the document the harder it can be to see what you need to see. Navigating a file can be extremely important and there are several ways to do this. If you're just kind of joining us here we've got a document opened here called brochure.pdf. What I've done is I'e clicked Show one page at a time to see the entire page. Also gone to what's called the Hand tool. The Hand tool is probably the least destructive tool in Acrobat. You're not going to zoom, you're not going to do anything but if your document allows you to, you can just kind of click-and-drag your document.
To navigate a document you've got several ways. Once you click Show one page at a time in the toolbars, looking at the scroll bars on the right, I mentioned this in a previous video. As you drag you will see the thumbnails for the pages. Now when you get to a page you like you can let go and it takes you to that page and shows you the whole page fit in the window out here. Now if you want to be able to just drag and see multiple pages at once by clicking on the fit-width here or the fill the window we can see a little bit more of the page and by dragging the scroll bar in this case, it's going to allow you to see multiple pages at once.
So you can get a feel of what you're looking at. I tend to this a lot, if I'm just trying to kind of read through a document. So we've got two different ways to do that. Navigating document, we can also use the Pages navigation panel over here on the left. Clicking the Pages icon, you will open the Pages navigation panel. You'll see thumbnails over here. Now by clicking on these thumbnails you can simply go to a page. Now when you click what's going to happen here is you're going to see a red box on the page. The red box indicates how zoomed in you're out here. So what you can basically see in the document window.
When I navigate my thumbnails a lot of times I'll click Show one page at a time. That allows you to see the entire page and as you click on the thumbnails over here, either the numbers or the page itself, the icon itself, it will take you to that page. Being able to go back and forth between pages is not too bad inside of here, especially when you see the Pages panel here because you get to see the page before you go to it. And these aren't the only ways to be able to go to documents or navigate your document. Come up to the View menu. I'll see that I've got the Go To command. This is a great command and I have used this a lot.
It allows you to go to what's called the Previous Page, Next Page- it's sort of like working in a browser- as well as the First Page and the Last Page. The great thing about Adobe products is when you work with any commands in here you'll see the shortcuts to the right in the menu system. So if you want you can use these quite a bit. We will also be able to see that we can actually go to a specific page by typing in its number. So choose the Page command here, I use this more than you would expect. I can type-in a number, click OK, and it will take me directly to that page. So for larger documents you're trying to navigate, you know what page you need to go to, you can easily get there.
Come to the View menu again. And you'll see that we've got a lot of other things to do out here to be able to get around your document. We've got the ability to do what's called Full-Screen Mode or Reading Mode. So navigating your document you can go through and not see it with all the toolbars and things like that. Reading Mode allows you to go in and it will read the document for you and even turn the pages if you want it to. Full-Screen Mode allows you to go into sort of like a PowerPoint style presentation. So you can see none of the toolbars. It hides all of the elements out here and you just see the document itself. We are going to get into that in a little bit.
The other way we can navigate documents is by using other toolbars. If you look up top of the toolbars you will see that we've got our selection tools, we also have to the left here a toolbar, which allows you to do what's called Page Navigation. Now you'll see these little blue arrows out here, the blue arrows allow you to go to the next page and the previous page, OK. What's interesting here is this. If I click on Next page, it will go to the next page in the document. And if I'm out here scrolling around and click Previous page, it will take me right back to the previous page I was on. You can also easily get around your document by typing in a number, a page right here. This is similar to the Go To page command, but it's right here in the toolbars.
So by typing in a number in here, let's say 2, pressing Enter or Return, it will take me to that page. You can also, when you're navigating a document through any other method, Pages panel, scroll bars on the right, etc., you'll be able to tell what page you're on by the number up here. This is really useful, something I use a lot. Now if you want you can show other tools in the toolbar by right-clicking on the toolbar up here or on Mac you can Ctrl+Click as well. You'll see a little context menu which allows you to show different buttons, different features that we can use here.
Two that I really like in here are called Previous View and Next View. These used to be in Acrobat but they kind of stripped-down the interface a little bit to make it easier to get around. Previous View and Next View are sort of like the back button and fore button on your browser. It will take you from the last page to the previous view, which was the first page. So they are very different from Previous and Next Page. These just take you in sequence, whereas Previous View and Next View are in order here. So those I like a lot. If you want to use those, you can use them directly from here or you can click and show them in your toolbars to basically put them up there and make it a little easier.
Navigating a document, there are a lot of different ways and I know a lot of people also use, if you have a mouse with a scroll wheel, you can also use the scroll wheel on your mouse to navigate your pages as well. So a lot of different methods for doing this and there are others that I haven't quite talked about, but you'll see them eventually. So by being able to navigate or getting around your document more effectively it'll help you to be able to see what you need to see, to read what you need to read, and kind of get on with things. So hopefully this is going to help you get a little bit more comfortable with navigating your files.
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