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Navigating PDF documents

From: Acrobat 9 Pro Essential Training

Video: Navigating PDF documents

We're going to talk about navigating PDF files now simply because the bigger the document the harder it can be to see what you need to see. Navigating a file can be extremely important and there are several ways to do this. If you're just kind of joining us here we've got a document opened here called brochure.pdf. What I've done is I'e clicked Show one page at a time to see the entire page. Also gone to what's called the Hand tool. The Hand tool is probably the least destructive tool in Acrobat. You're not going to zoom, you're not going to do anything but if your document allows you to, you can just kind of click-and-drag your document.

Navigating PDF documents

We're going to talk about navigating PDF files now simply because the bigger the document the harder it can be to see what you need to see. Navigating a file can be extremely important and there are several ways to do this. If you're just kind of joining us here we've got a document opened here called brochure.pdf. What I've done is I'e clicked Show one page at a time to see the entire page. Also gone to what's called the Hand tool. The Hand tool is probably the least destructive tool in Acrobat. You're not going to zoom, you're not going to do anything but if your document allows you to, you can just kind of click-and-drag your document.

To navigate a document you've got several ways. Once you click Show one page at a time in the toolbars, looking at the scroll bars on the right, I mentioned this in a previous video. As you drag you will see the thumbnails for the pages. Now when you get to a page you like you can let go and it takes you to that page and shows you the whole page fit in the window out here. Now if you want to be able to just drag and see multiple pages at once by clicking on the fit-width here or the fill the window we can see a little bit more of the page and by dragging the scroll bar in this case, it's going to allow you to see multiple pages at once.

So you can get a feel of what you're looking at. I tend to this a lot, if I'm just trying to kind of read through a document. So we've got two different ways to do that. Navigating document, we can also use the Pages navigation panel over here on the left. Clicking the Pages icon, you will open the Pages navigation panel. You'll see thumbnails over here. Now by clicking on these thumbnails you can simply go to a page. Now when you click what's going to happen here is you're going to see a red box on the page. The red box indicates how zoomed in you're out here. So what you can basically see in the document window.

When I navigate my thumbnails a lot of times I'll click Show one page at a time. That allows you to see the entire page and as you click on the thumbnails over here, either the numbers or the page itself, the icon itself, it will take you to that page. Being able to go back and forth between pages is not too bad inside of here, especially when you see the Pages panel here because you get to see the page before you go to it. And these aren't the only ways to be able to go to documents or navigate your document. Come up to the View menu. I'll see that I've got the Go To command. This is a great command and I have used this a lot.

It allows you to go to what's called the Previous Page, Next Page- it's sort of like working in a browser- as well as the First Page and the Last Page. The great thing about Adobe products is when you work with any commands in here you'll see the shortcuts to the right in the menu system. So if you want you can use these quite a bit. We will also be able to see that we can actually go to a specific page by typing in its number. So choose the Page command here, I use this more than you would expect. I can type-in a number, click OK, and it will take me directly to that page. So for larger documents you're trying to navigate, you know what page you need to go to, you can easily get there.

Come to the View menu again. And you'll see that we've got a lot of other things to do out here to be able to get around your document. We've got the ability to do what's called Full-Screen Mode or Reading Mode. So navigating your document you can go through and not see it with all the toolbars and things like that. Reading Mode allows you to go in and it will read the document for you and even turn the pages if you want it to. Full-Screen Mode allows you to go into sort of like a PowerPoint style presentation. So you can see none of the toolbars. It hides all of the elements out here and you just see the document itself. We are going to get into that in a little bit.

The other way we can navigate documents is by using other toolbars. If you look up top of the toolbars you will see that we've got our selection tools, we also have to the left here a toolbar, which allows you to do what's called Page Navigation. Now you'll see these little blue arrows out here, the blue arrows allow you to go to the next page and the previous page, OK. What's interesting here is this. If I click on Next page, it will go to the next page in the document. And if I'm out here scrolling around and click Previous page, it will take me right back to the previous page I was on. You can also easily get around your document by typing in a number, a page right here. This is similar to the Go To page command, but it's right here in the toolbars.

So by typing in a number in here, let's say 2, pressing Enter or Return, it will take me to that page. You can also, when you're navigating a document through any other method, Pages panel, scroll bars on the right, etc., you'll be able to tell what page you're on by the number up here. This is really useful, something I use a lot. Now if you want you can show other tools in the toolbar by right-clicking on the toolbar up here or on Mac you can Ctrl+Click as well. You'll see a little context menu which allows you to show different buttons, different features that we can use here.

Two that I really like in here are called Previous View and Next View. These used to be in Acrobat but they kind of stripped-down the interface a little bit to make it easier to get around. Previous View and Next View are sort of like the back button and fore button on your browser. It will take you from the last page to the previous view, which was the first page. So they are very different from Previous and Next Page. These just take you in sequence, whereas Previous View and Next View are in order here. So those I like a lot. If you want to use those, you can use them directly from here or you can click and show them in your toolbars to basically put them up there and make it a little easier.

Navigating a document, there are a lot of different ways and I know a lot of people also use, if you have a mouse with a scroll wheel, you can also use the scroll wheel on your mouse to navigate your pages as well. So a lot of different methods for doing this and there are others that I haven't quite talked about, but you'll see them eventually. So by being able to navigate or getting around your document more effectively it'll help you to be able to see what you need to see, to read what you need to read, and kind of get on with things. So hopefully this is going to help you get a little bit more comfortable with navigating your files.

Show transcript

This video is part of

Image for Acrobat 9 Pro Essential Training
Acrobat 9 Pro Essential Training

100 video lessons · 41992 viewers

Brian Wood
Author

 
Expand all | Collapse all
  1. 1m 4s
    1. Welcome
      22s
    2. Using the example files
      42s
  2. 56m 38s
    1. Getting started with Acrobat 9 Pro
      1m 40s
    2. Understanding the difference between Acrobat and Adobe Reader
      2m 22s
    3. Navigating PDF documents
      5m 24s
    4. Understanding the interface
      2m 22s
    5. Customizing the toolbars
      7m 14s
    6. Working with the navigation panels
      5m 13s
    7. Using the zoom tools
      7m 4s
    8. Understanding the window views
      6m 23s
    9. Using the Organizer
      8m 19s
    10. Auto-saving
      1m 43s
    11. Using the Full Screen and Reading modes
      8m 54s
  3. 1h 25m
    1. Creating a PDF from Word
      11m 10s
    2. Creating a PDF from Excel
      9m 40s
    3. Creating a PDF from PowerPoint
      9m 43s
    4. Creating a PDF from Outlook (Windows only)
      6m 28s
    5. Creating a PDF from the web
      9m 14s
    6. Creating a PDF from a file
      2m 56s
    7. Setting PDF file preferences
      2m 21s
    8. Creating a PDF from copied content
      2m 44s
    9. Creating a PDF from a scanner
      6m 50s
    10. Optimizing a scanned PDF
      4m 27s
    11. Creating a PDF from a blank page
      7m 17s
    12. Creating multiple PDFs in a batch
      3m 34s
    13. Creating PDFs from InDesign, Illustrator, and Photoshop
      8m 44s
  4. 57m 38s
    1. Combining documents
      5m 21s
    2. Creating a merged document
      6m 56s
    3. Creating a PDF Portfolio
      5m 26s
    4. Adding files or folders to a PDF Portfolio
      4m 13s
    5. Customizing PDF Portfolio options
      9m 3s
    6. Previewing native files in a PDF Portfolio
      5m 47s
    7. Searching in a PDF Portfolio
      4m 6s
    8. Running commands on a PDF Portfolio
      9m 31s
    9. Applying security to a PDF Portfolio
      5m 33s
    10. PDF Portfolios and previous versions of Acrobat or Adobe Reader
      1m 42s
  5. 2h 1m
    1. Inserting and deleting pages
      4m 48s
    2. Embedding and removing thumbnails
      2m 54s
    3. Moving, rotating, and cropping
      8m 28s
    4. Extracting and replacing pages
      5m 8s
    5. Splitting PDFs
      4m 12s
    6. Renumbering pages
      5m 21s
    7. Adding headers and footers
      8m 57s
    8. Creating watermarks and backgrounds
      10m 21s
    9. Copying content
      6m 57s
    10. Editing text
      10m 29s
    11. Adding text using the Typewriter tool
      6m 1s
    12. Touching up objects
      9m 34s
    13. Using Bates numbering
      8m 10s
    14. Comparing PDF documents
      8m 13s
    15. Setting document properties
      8m 54s
    16. Reducing file size
      4m 29s
    17. Examining a document
      4m 15s
    18. Attaching documents to a PDF
      4m 41s
  6. 25m 1s
    1. Understanding bookmarks
      2m 17s
    2. Creating bookmarks
      1m 30s
    3. Bookmarking specific items
      2m 14s
    4. Nesting bookmarks
      2m 1s
    5. Editing bookmark destinations
      4m 52s
    6. Bookmarking shortcuts
      4m 4s
    7. Bookmarking actions
      6m 37s
    8. Using the Bookmarks navigation panel and the Initial View setting
      1m 26s
  7. 33m 35s
    1. Using links
      3m 26s
    2. Creating links
      4m 42s
    3. Editing links
      12m 18s
    4. Using cross-document linking
      3m 54s
    5. Creating destination links
      6m 36s
    6. Using link shortcuts
      2m 39s
  8. 28m 52s
    1. Exporting images from a PDF
      8m 34s
    2. Exporting text from a PDF
      4m 23s
    3. Exporting to Word
      6m 55s
    4. Exporting to HTML
      5m 27s
    5. Batch-processing an export
      3m 33s
  9. 2h 4m
    1. Viewing comments
      8m 8s
    2. Adding sticky notes
      6m 18s
    3. Using the Text Edits tool
      4m 17s
    4. Using the Stamp tool
      6m 39s
    5. Using highlights, underlines, and strikethroughs
      3m 28s
    6. Attaching files as comments
      3m 5s
    7. Recording an audio comment
      3m 54s
    8. Using the drawing tools
      9m 37s
    9. Enabling commenting in Reader
      1m 54s
    10. Understanding the different review processes
      4m 34s
    11. Attaching a PDF for email review
      11m 44s
    12. Using the Shared Review feature
      16m 8s
    13. Reviewing via Acrobat.com
      12m 12s
    14. Using the Collaborate Live feature
      6m 29s
    15. Using the Review Tracker
      8m 6s
    16. Exporting and importing comments
      4m 32s
    17. Reviewing comments
      7m 7s
    18. Summarizing comments
      6m 10s
  10. 13m 29s
    1. Using Basic Find
      2m 45s
    2. Using Search
      6m 18s
    3. Advanced searching
      4m 26s
  11. 27m 1s
    1. Showing security properties for a PDF
      2m 25s
    2. Enabling Encrypt with Password security
      6m 13s
    3. Removing Encrypt with Password security
      2m 19s
    4. Managing security policies
      5m 57s
    5. Redacting
      10m 7s
  12. 18s
    1. Goodbye
      18s

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