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Acrobat X: Creating Forms
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Multiple fields


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Acrobat X: Creating Forms

with Claudia McCue

Video: Multiple fields

In this order form there are multiple fields in each row and then there are multiple rows. So if I want to order a product, I enter the number, choose the item that I want, put in the price, and because the math has already been setup in this form, Acrobat actually does some math for me. This lesson isn't about the math, it's about creating the fields, we'll talk about the math later. When I switch to the Select Object tool and you see how many form fields are in the page, this looks sort of overwhelming, you started thinking, oh, that's going to be a lot of work I've got fill out each row, I have to give each field a unique name, this is going to take me forever.

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Acrobat X: Creating Forms
2h 27m Intermediate Feb 16, 2012

Viewers: in countries Watching now:

This course demonstrates how to design a form from scratch in Word, Illustrator, or InDesign—or from an existing electronic document. author Claudia McCue teaches how to add interactive fields like check boxes, buttons, drop-down lists, and digital signature fields; how to add field calculations like sum or average; and how to use JavaScript for more advanced calculations. The course also covers how to enable forms for Acrobat Reader users, add security to a form, distribute it via email or the web, and collect data from recipients.

Topics include:
  • Designing forms in multiple applications
  • Creating and editing fields
  • Using auto-recognition
  • Adding buttons and check boxes
  • Creating and adding artwork
  • Performing math in a form
  • Creating an order form
  • Securing forms with passwords and digital signatures
  • Distributing forms via email or Acrobat.com
Subjects:
Business Forms
Software:
Acrobat
Author:
Claudia McCue

Multiple fields

In this order form there are multiple fields in each row and then there are multiple rows. So if I want to order a product, I enter the number, choose the item that I want, put in the price, and because the math has already been setup in this form, Acrobat actually does some math for me. This lesson isn't about the math, it's about creating the fields, we'll talk about the math later. When I switch to the Select Object tool and you see how many form fields are in the page, this looks sort of overwhelming, you started thinking, oh, that's going to be a lot of work I've got fill out each row, I have to give each field a unique name, this is going to take me forever.

I have some good news for you, Acrobat is actually going to make this job much easier, let's look at the beginning file. When I go to the start file, the first row is already in place, so when I choose that row of fields, notice that each one of course has unique name, Number, short for Description to desc, Price and Total. When I right-click after I have them all selected the option to Place Multiple Fields comes up. This gets a little confusing, because it says, Copy selected fields down 2 times.

You already have one row, so your first thought is that well, I need 1, 2, 3, 4, 5, 6, but wouldn't I just need five copies? Well, it's the total. So if I need 6 totals for my 6 row, I have to make that Number 6. You notice that it doesn't line up with my artwork, but I can change the height and it's talking about the Overall Size, at least it tells you that here. So as I increase that number, you can see those fields spread apart. It's almost impossible to hit your artwork exactly, that's not far enough, that's too far, but that's okay, that gets me close enough.

Notice too, you have the option to move them Left and Right, Up and Down, so if I needed to move them all to the left or move them all to the right, I can. So I think that's close enough, I click OK, and there we go. Notice what happened with the field Names, remember originally this was just call Number. Acrobat, because it duped it, and knew it had to give them all unique names, changed that name to Number.0, .1, .2, .3 and so forth, so see what I mean? Hasn't that saved us a ton of work? The fields don't line up perfectly with the artwork, so I feel compelled to fix that.

So I'm going to select the bottom row by just dragging a marquee across it, and I'm going to use my arrow keys to just scoot it up a little bit, so it's centered vertically in that row. Then I'm going to have to take each column and do one of those Distribute Vertically operations. So I just select a column, right-click choose Align, Distribute or Center>Distribute Vertically, everything is nice and neat, it's a little work, but boy, it's not as much work as creating every one of these fields from scratch. So let's go through, fix each column, and then everything is going to be being nice and neat, and here's the last one, Distribute Vertically, and there are all my fields and that took almost no time at all.

So remember that Multiple Fields when you need to fill out something like this in order form, some kind of metrics, look at all the time that Acrobat saves you.

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