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If the audience for your PDFs are not really familiar with Reader functions, or with Adobe Acrobat, there are a few ways that you can improve their experience, and make it a little easier for them to work with. What I like to do is add little shortcuts to frequently accessed menu commands right here in the Bookmarks panel. I mean, this document already has a bunch of bookmarks, but even if it doesn't, you could still add your own bookmarks that actually don't go to any place in the document itself, but that call on menu commands.
And then, of course, you would want to set your PDF to automatically open with the Bookmarks panel showing. So underr Initial View in Document Properties, you'd want to make sure the Navigation tab is set to Bookmarks Panel and Page, otherwise they'll never see your cool little shortcuts. And I talked about setting up the initial view in a previous video. So how do we make these cool little shortcut bookmarks? Well, go to the Bookmarks panel, and then choose New Bookmark, and give it a name.
Like, let's say that we want people to be able to print this quickly; I'm just going to write a bookmark that says Print, and now I am going to right-click it, and set some Properties for this. First of all, I'd like this to be bold, and we can leave the color as black, I suppose. And then under Actions, we're going to Add an Action. We are going to have it choose a menu item. This is the one that we use most often: Execute a menu item. There are lots of other kind of bookmark actions you can do, but the ones that I'm talking about are mainly having to do with the menu item, and now you click Add, and then here is the list of different menu items that can be accessed simply by clicking this bookmark.
Not every single menu item can be, but definitely File > Print can. So you just select that, click OK, and then you see that by default, because I created the bookmark on Page 1, the default action for a bookmark is to go to a page. So you could just leave this as 1 if you want, but actually, what if I am on Page 9, and I want to print? I don't want this bookmark to automatically go to Page 1, and then print. So I'm going to select this action and press Delete, because all I want this bookmark to do is to choose File > Print.
Click OK, and now let's go ahead and do that. We'll go over here, and then we'll choose Print. So it stays on that page, but the Print dialog box comes up. Here is another one that I do a lot, especially with Acrobat and Reader X, which don't have a find field. I'll go ahead and -- let me go back to Page 1. I am going to add another bookmark here, and I'll call this Find, and I'll do another one: Search. And I will change Properties for Find to Bold as well, and under Actions, Execute a menu item, Add, and that's under Find. And then I'll get rid of this; Go to a page in the document. And then Search; I am going to do the same thing. Properties, and then under Actions we want to have them go to search, because those are two separate things that not a lot of users realize are possible in Reader and Acrobat.
Get rid of this guy. So other things you can do is, like, to have them choose the Help menu, so you can enter a bookmark that says Help. You can even have them go to your Web site. Let's do that; one more. So I'll say Visit Two Trees Web Site. Properties, we'll make this one Italic and red. And then under Actions, instead of Execute a menu item, we'll say Open a Web link; Add.
I don't know if there's a Two Trees Web site, so I am just going to type in Lynda.com here. And get rid of this guy. I'm going to change the order, so I am just going to drag him up, maybe below Print, like that. So whenever you are dealing with an audience who are not familiar with Reader or Acrobat, it's a kindness for you to add the functions that they'll probably want to use as handy little bookmark shortcuts right in the PDF.
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