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Acrobat X: Creating Forms
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Introducing buttons


From:

Acrobat X: Creating Forms

with Claudia McCue

Video: Introducing buttons

You might say that buttons are the most powerful kind of form fields in Acrobat. Buttons can make things happen. For instance, in this form if I want to submit the data, this document is set up to submit the data by email. So when I pressed Submit Form, it gives me the option of selecting my Desktop Email Application or Internet Mail. I am not going to get all the way through with this, but you can see that that button sets things in motion. By the same token this Reset Form button has the job of cleaning out all form fields that already have data in them.

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Acrobat X: Creating Forms
2h 27m Intermediate Feb 16, 2012

Viewers: in countries Watching now:

This course demonstrates how to design a form from scratch in Word, Illustrator, or InDesign—or from an existing electronic document. author Claudia McCue teaches how to add interactive fields like check boxes, buttons, drop-down lists, and digital signature fields; how to add field calculations like sum or average; and how to use JavaScript for more advanced calculations. The course also covers how to enable forms for Acrobat Reader users, add security to a form, distribute it via email or the web, and collect data from recipients.

Topics include:
  • Designing forms in multiple applications
  • Creating and editing fields
  • Using auto-recognition
  • Adding buttons and check boxes
  • Creating and adding artwork
  • Performing math in a form
  • Creating an order form
  • Securing forms with passwords and digital signatures
  • Distributing forms via email or Acrobat.com
Subjects:
Business Forms
Software:
Acrobat
Author:
Claudia McCue

Introducing buttons

You might say that buttons are the most powerful kind of form fields in Acrobat. Buttons can make things happen. For instance, in this form if I want to submit the data, this document is set up to submit the data by email. So when I pressed Submit Form, it gives me the option of selecting my Desktop Email Application or Internet Mail. I am not going to get all the way through with this, but you can see that that button sets things in motion. By the same token this Reset Form button has the job of cleaning out all form fields that already have data in them.

When I press Reset Form, notice that all the data is cleaned out. I want to you notice something else. As I roll my mouse over into the area of one of these buttons, the appearance changes slightly. So this is a form of visual feedback and this is a nice thing to do for the end user. When they move over that, even if they're not thinking about what it says they are, they immediately think, oh, this is something important. This is something that's going to do something. So it's a little hint to them, a little visual feedback that kind of keeps them on track. That's very powerful. It's very interesting, but let me show you something really cute that form fields can do.

One of the cool things about form fields is that they can contain graphics. So watch what happens when I rollover this thumbnail. Well, for instance, look down at the bottom, it says, Roll your mouse over a thumbnail to see a larger image. By the way, this is another form of feedback. You want to educate the user so that they don't miss out on some fun that's in this form. So when I roll my mouse over the thumbnail, a larger picture appears, and that works for all of these thumbnails. So think how this might be useful in an educational form, you're trying to teach somebody how to use something, you could create buttons that let them see a larger more detailed version of what you're trying to tell them about and have it all occupy a single space here.

Instead of having a much larger page, you can have multiple pictures on top of each other. I am going to show you how to do this later, but just to give you an idea of what's going on, this is something called Show/Hide field, and for Show/Hide fields to work you need two buttons, one that contains the large image that's going to show and hide, show and hide, and another button that contains the trigger. So two buttons, one that contain the image that you want to show and then hide, and one button to act as the trigger to show and hide it. So that might give you an idea for some things that you want to do an interactive documents that might be easier to do with buttons, than other methods.

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