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Inserting pages

From: Up and Running with Acrobat XI

Video: Inserting pages

In this video, I'm going to show you two methods for inserting a page from one document into another document. So when we look at the page thumbnails for this History of Art book, you can see that there's something important missing: the book doesn't have a cover. So here is method one. In the Thumbnails panel--and just click that little pulldown by the Options icon and choose Insert Pages > From File. And then I am going to choose my Art_Cover, and that's my donor file. And I can choose where I want this page inserted. So I could say Before or After, I can choose First or Last, and I can even select two pages between which I would insert this.

Inserting pages

In this video, I'm going to show you two methods for inserting a page from one document into another document. So when we look at the page thumbnails for this History of Art book, you can see that there's something important missing: the book doesn't have a cover. So here is method one. In the Thumbnails panel--and just click that little pulldown by the Options icon and choose Insert Pages > From File. And then I am going to choose my Art_Cover, and that's my donor file. And I can choose where I want this page inserted. So I could say Before or After, I can choose First or Last, and I can even select two pages between which I would insert this.

So if I wanted it after Page 45, I could say After > Page > 45. But here of course I wanted before the first page. So when I click OK there is my cover. Now I want to show you method two. I would like to undo, but when I go up to Edit, you will notice that Undo is grayed out. So this is something you sort to have to learn to live with in Acrobat. There are lot of things you can do to a PDF for which Acrobat doesn't give you an Undo. So you learn to save your files frequently and if you just need to go back to the beginning, like I need to do, what you do is you choose File > Revert.

So that was method one. Here is method two. In method two, you open up the file that's going to be the donor. So I am going to open up my Art_Cover, and then I am going to tile the file side by side. So up under Window > Tile, I choose Vertically, and I need the Thumbnails panel opened on both documents. So on the cover file, I just choose little thumbnails. And here is all you do. You grab that thumbnail, hold down your mouse button, drag across to the target document, and notice that blue bar. That's the insertion point.

So this way I can visually determine where it's going to insert this new page and when I push it up so that the bar is above the first page, that's the right position, so I just release my mouse button. And there is my cover. And now everything is fine. So I am going to save this as Art_Book working, because we are going to do some other things to this. So if you are playing along, I would ask you to do the same thing. So it's just going to be A rt_Book_Working.pdf. Click Save and there we go. So it's your choice which method you prefer.

I like this thumbnail drag a little bit better, and that's because I can see what's happening. I can make sure that the page I am bringing in is exactly the page I want. Whereas if I just choose Insert Page, there is a chance that I might pick the wrong file, and since I don't have an Undo, I'd sort of like to get it right the first time. But again, it's up to you. You choose the method that you like the best.

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This video is part of

Image for Up and Running with Acrobat XI
Up and Running with Acrobat XI

37 video lessons · 10006 viewers

Claudia McCue
Author

 
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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