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Acrobat X Essential Training

Inserting pages from files and other sources


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Acrobat X Essential Training

with Anne-Marie Concepción

Video: Inserting pages from files and other sources

Sometimes you're starting with a PDF and you want to add more pages to it from other documents. That is when you want to turn to the Insert command. The Insert command is underneath the tools pane. You want to go down here to Insert Pages. Now Inserting Pages is not the same as Attaching Pages. I covered that in a different video. That's over here, our friend the paperclip where you can attach different documents to this PDF. They are still separate documents, like you can attach an Excel file to this PDF and it would be an Excel file.
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and Acrobat.com
Subjects:
Business PDF
Software:
Acrobat
Author:
Anne-Marie Concepción

Inserting pages from files and other sources

Sometimes you're starting with a PDF and you want to add more pages to it from other documents. That is when you want to turn to the Insert command. The Insert command is underneath the tools pane. You want to go down here to Insert Pages. Now Inserting Pages is not the same as Attaching Pages. I covered that in a different video. That's over here, our friend the paperclip where you can attach different documents to this PDF. They are still separate documents, like you can attach an Excel file to this PDF and it would be an Excel file.

Inserting Pages actually lets you insert pages from other PDFs or other file types which it will convert to PDF on the fly and actually increase the page count of this one single PDF. So it is important to remember the difference between Inserting and Attaching. So let's do a very simple insertion. This is a two-page section of some sort of employee benefits manual, and let's say that I want to attach the cover of the employee benefits manual to the front of this, so that it's the new page 1.

Go to Tools > Insert Pages > Insert from File and locate the cover, which is right here, and it's already a PDF file, and click Select. The only, I would say, drawback to using the Insertion command in my experience is that it doesn't let you choose which pages from the incoming PDF to add. It doesn't even tell you how many pages there are. So unless you know, unless to took a peek beforehand or you know for sure, it's always a gamble, how many pages it's bringing in. But what you do get a choice of is where it should be located, where the insertion should occur.

So the default is After the First page, but it could be Before the current page or whichever page you are on right now. Let's say we want it to be the First page, and we will say Before the First page. So in other words it'll become the new first page and click OK and Boom! We're done. Now it's a three-page document as you can see up here, and if we scroll down you can see, there's our old page 1 is now page 2, and it's three pages. So, that was simple, right? Let's insert another file. Go to Insert from File and this time we will include the Intro.

Click Select and now we want this to be After the First page. Now let's take a look. There is page 1, it stayed the same, page 2 is the Intro, and then there is our original document. So that's really simple to do, right? All we've done is add more pages to the document and you have control about where they get added. Now you're not limited to just PDFs. If you click Insert from File and then down here under Files of type or on a Mac I believe it says Format, choose All Files, and then it'll give you access to all the files that it can insert.

So for example, we want to insert this file bread.gif, click Select. We want it to be the Last page of the document. There it is. Let's choose, again, you have to remember to choose All Files. Let's try the Excel file and we want this to be after page 1. So right after the cover. Now it has to actually convert this file. So it is opening Excel in the background, you don't really see it come to the front.

It converts it then it quits out of Excel and adds it. So now that's page 2. Let's look at this in our Pages panel, so we can see what's happening. There is page 1. Here is the spreadsheet that it added, which took up two pages, and then the rest of the pages of our PDF. Wait! That's not all folks. There are more Insert options here. You can hook up a scanner and then have it automatically insert pages that you feed into the scanner into this current PDF. I will be talking about creating new PDFs from the scanner in a different video.

You could add to the PDF from a Web Page. If you select that it will bring up the same dialog box as when you create a PDF from a web page that I covered in a different video. Basically, you just enter the URL and tell it if you just want that page or also other pages that link to. It's a lot of fun, a lot of settings that you can play with here. I am going to Cancel out of it. I'll show you one of my favorite uses. Let's say we're up here in the last page of the text and there's a bit of text from the web site that's not here that I want to add.

I can go to the web site, which I already have queued up, and say that it is under the News section. I want to include this bit right here. I can select this, go to Edit > Copy, switch back to Acrobat and choose Insert from the Clipboard. So it reads what's in my clipboard, says where do you want it to go? I would like it to go after page 6 of 7, and there is the text right there. Then finally, if you want, you can even insert a blank page.

Like, sometimes you want to put a cover page on top of the whole thing. I can go to More Insert Options > Insert a Blank page and say that I want it to be the very first page. So Before the First page, and now I have a new empty page at the very top that I can use any of my Content tools, Edit Document Text or Add Text Box, to add my own text. I can copy and paste graphics onto here. So I can basically put together my own cover page if I want. I just find it very convenient sometimes to be able to add a blank page in between sections of a longer PDF or as a cover page for a PDF that contains lots of different files.

It's pretty useful. So that's how you use the Insert command. Just go to the Pages panel under the tools pane and look under Insert Pages.

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