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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
Sometimes you're starting with a PDF and you want to add more pages to it from other documents. That is when you want to turn to the Insert command. The Insert command is underneath the tools pane. You want to go down here to Insert Pages. Now Inserting Pages is not the same as Attaching Pages. I covered that in a different video. That's over here, our friend the paperclip where you can attach different documents to this PDF. They are still separate documents, like you can attach an Excel file to this PDF and it would be an Excel file.
Inserting Pages actually lets you insert pages from other PDFs or other file types which it will convert to PDF on the fly and actually increase the page count of this one single PDF. So it is important to remember the difference between Inserting and Attaching. So let's do a very simple insertion. This is a two-page section of some sort of employee benefits manual, and let's say that I want to attach the cover of the employee benefits manual to the front of this, so that it's the new page 1.
Go to Tools > Insert Pages > Insert from File and locate the cover, which is right here, and it's already a PDF file, and click Select. The only, I would say, drawback to using the Insertion command in my experience is that it doesn't let you choose which pages from the incoming PDF to add. It doesn't even tell you how many pages there are. So unless you know, unless to took a peek beforehand or you know for sure, it's always a gamble, how many pages it's bringing in. But what you do get a choice of is where it should be located, where the insertion should occur.
So the default is After the First page, but it could be Before the current page or whichever page you are on right now. Let's say we want it to be the First page, and we will say Before the First page. So in other words it'll become the new first page and click OK and Boom! We're done. Now it's a three-page document as you can see up here, and if we scroll down you can see, there's our old page 1 is now page 2, and it's three pages. So, that was simple, right? Let's insert another file. Go to Insert from File and this time we will include the Intro.
Click Select and now we want this to be After the First page. Now let's take a look. There is page 1, it stayed the same, page 2 is the Intro, and then there is our original document. So that's really simple to do, right? All we've done is add more pages to the document and you have control about where they get added. Now you're not limited to just PDFs. If you click Insert from File and then down here under Files of type or on a Mac I believe it says Format, choose All Files, and then it'll give you access to all the files that it can insert.
So for example, we want to insert this file bread.gif, click Select. We want it to be the Last page of the document. There it is. Let's choose, again, you have to remember to choose All Files. Let's try the Excel file and we want this to be after page 1. So right after the cover. Now it has to actually convert this file. So it is opening Excel in the background, you don't really see it come to the front.
It converts it then it quits out of Excel and adds it. So now that's page 2. Let's look at this in our Pages panel, so we can see what's happening. There is page 1. Here is the spreadsheet that it added, which took up two pages, and then the rest of the pages of our PDF. Wait! That's not all folks. There are more Insert options here. You can hook up a scanner and then have it automatically insert pages that you feed into the scanner into this current PDF. I will be talking about creating new PDFs from the scanner in a different video.
You could add to the PDF from a Web Page. If you select that it will bring up the same dialog box as when you create a PDF from a web page that I covered in a different video. Basically, you just enter the URL and tell it if you just want that page or also other pages that link to. It's a lot of fun, a lot of settings that you can play with here. I am going to Cancel out of it. I'll show you one of my favorite uses. Let's say we're up here in the last page of the text and there's a bit of text from the web site that's not here that I want to add.
I can go to the web site, which I already have queued up, and say that it is under the News section. I want to include this bit right here. I can select this, go to Edit > Copy, switch back to Acrobat and choose Insert from the Clipboard. So it reads what's in my clipboard, says where do you want it to go? I would like it to go after page 6 of 7, and there is the text right there. Then finally, if you want, you can even insert a blank page.
Like, sometimes you want to put a cover page on top of the whole thing. I can go to More Insert Options > Insert a Blank page and say that I want it to be the very first page. So Before the First page, and now I have a new empty page at the very top that I can use any of my Content tools, Edit Document Text or Add Text Box, to add my own text. I can copy and paste graphics onto here. So I can basically put together my own cover page if I want. I just find it very convenient sometimes to be able to add a blank page in between sections of a longer PDF or as a cover page for a PDF that contains lots of different files.
It's pretty useful. So that's how you use the Insert command. Just go to the Pages panel under the tools pane and look under Insert Pages.
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