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I just attempted to open up an InDesign file and InDesign has intercepted it and said it's missing a link. So let's find out what the problem is and I click OK. It's not immediately obvious where the problem is but I'm in Preview mode. If I press the W key on my keyboard to take myself back out to normal mode, I think you can see that little red stop sign up there, but let's get some confirmation. When I go to the Links panel you can see that red stop sign icon. So that means that it can't find that image. Either the image has been renamed or it's been thrown away or it's been placed in another folder. Somehow it can't find it.
There are several different ways for InDesign to call your attention to it. One of course is the red stop sign right on the image; that's new in CS6. Of course the red stop sign here in the Links panel. If you click the little hyperlinked number next to any link, it takes you immediately to that link and that's the same thing as hitting this Go to link button. A lot of redundancy but InDesign is trying to give you multiple ways to perform a task. Now I have to find a replacement image and for that I click the Relink button. Then I have to go hunting and it's about that moment you go, oh, gosh, what was the name of that file? InDesign actually shows you the name up here in the title bar so that's what I'm looking for.
I suspect it might be in this folder called Replacement Links. Sure enough. When I click on it just to confirm, it looks a little different. Gosh, I hope the crop is the same. Well, let's find out. When I click Open, the crop is not the same. So they've re-cropped it, they've changed the resolution, something has gone on here to totally mess up its position in the frame. Let me back up on that. I am going to Command+Z or Ctrl+Z there, and I need something that's sort of reference for the initial crop. So I am going to make a little rectangle that just corresponds to her head. It's not identical, but at least I have something to look at.
Now I am going to try this again. I am going to select that frame and I am going to hit the Rethink button. It goes back to the same folder; it sort of remembers that there's almost a bread crumb trail that InDesign follows. Do want to go back here? Yes, I do. So when I choose this and click Open, I'm going to try a fitting option to see if that'll get me in the neighborhood. I'm going to right-click, choose Fitting > Fill Frame Proportionally. That's not too bad. I am going to get my white arrow and I'm going to click on the image and move it around. Now I don't have a lot of elbow room, so I am going to have to change the crop a little bit. I am going to have to scale the image, so I am going to hold down Shift, drag on the corner of the image and that shifts it so I maintain my proportions.
And I need a little bit of extra image outside the frame so that I have some flexibility and repositioning and then I can use my arrow keys to kind of tune that up. I think I'm pretty close actually. I think I'm going to be all right here. I want to make sure that I have plenty of image to fill the frame; not perfect but at least I'm close to what they had in mind. All right, I fixed one problem. I don't really have any other problems in my Links panel but I do have something sort of interesting. See that little icon that means that an image is embedded. Which one is that? It's this little image down here.
Is that a bad thing? No, not necessarily. InDesign allows you to embed graphics and that means that the image is directly contained in the InDesign file. If I send this InDesign file off to somebody else that image is right there, so I don't have to worry about gathering it up when I collect my job for output. It does add to the file size. Let's say that that's a 5 meg image. Well, by embedding it I've added 5 megs to my InDesign file size. InDesign files are kind of big to begin with and also what if I need to color correct that image and I don't have it as a freestanding disk file, because nobody sent that to me.
InDesign does a cool thing with embedded images. If I select that image, I can choose Unembed Link. And then I get this sort of confusing dialog box, No, Cancel, Yes. Let me give you the shorthand for this. If you don't have the original image and you're trying to extract the image out of the InDesign file, hit the No button. In other words, no, I don't want to link to the original files because I don't have the original file. So when I click No, it says where do you want to save this. I am just going to put it on the desktop. Now it's not resampling the image. It's really pulling out that embedded content and it's as good as the original.
It's identical to the original. So notice I don't even have to relink it; InDesign is nice enough to relink it for me. Isn't that great? Now I have another image, this guy with a camera, and it's place InDesign says it's not out of date, I am not worried about it, but I'd like to replace it with another image, and that's another function of this Relink button. So when I click Relink, I happen to know that this is my replacement image and I like him on a blue background rather than the white background. So when I click Open because it was based on the same image, luckily it didn't have the problem I had with that earlier sepia tone image. There's no problem with the crop it just falls into place.
Keep in mind that InDesign will take in a wide variety of graphic formats, AI files, PSTs, tiffs JPEGs, and it will also take PDFs, and there's nothing wrong with using PDFs as our content, as long as they're good healthy PDFs. So I am going to go place a PDF of a brochure from room. So I am going to choose File, Place, and this is in my Links folder, and here we go. If I just click Open, I'm only going to get the first page of this and it's a two-page document I happen to know.
So if I want to sort of dig into that file and choose what gets placed then I need to use the Import Options. That's a sticky setting if you check it, and that means that every time you go to place another graphic, it's going to intercept you. I want import options but just this one time, and here is how you can do that. As you go to hit the Open button, hold down Shift. Shift+Open gives you the import options just this once, which is really handy. So you can see that it's a two-page PDF. I want more than just that previewed page; I want all the pages.
So I want the range, 1-2. And I want to control what's in the background. I don't want a transparent background. I wanted to have an opaque white background and then I want to control the way it crops. PDFs are a little bit like Illustrator files in that sense. If I choose Art, you can see where the little dash line is, but if I choose Trim, notice that that dashed line is a little farther out. So I want it corresponding to the trim size of the page. By the way if there were multiple layers in the PDF, I could choose which layers to have displayed; that's pretty cool too.
So when I click OK, my place gun is loaded with my PDFs. You can see that little PDF icon, and I'm going to place one in here and one in here. And why did they fit so nicely-- that's suspicious isn't it? Well, let me show why. I am going to back up a little bit and I am going to select one of these frames, right click, choose Fitting and Frame Fitting Options. You can actually rig up a frame ahead of time before you bring in graphics and give it sort of behavior, so that when you bring in the graphics it sort of speeds things up.
So this frame is set to fit content proportionally to pivot from the center of the frame rather than the upper-left-hand corner. And then crop amount, the amount of the image that's left outside the frame is set to zero. So it should be flush at the edge of the frame. If you ever have to do things like directories or yearbooks or something like that, when you set up your empty frames you want to flavor them with those fitting options, and it could save you a lot of time. And I'm going to go get my PDF again. It's going to be much easier this time because I know how I want to set it up. I am going to hold down Shift, while I click Open. I want to make sure I get all my pages cut to the trim. No transparent background. Click OK. And there you go that makes life so much easier.
As with so many things InDesign, InDesign tries to make things easy for you. It tries to show you when you have problems. It tries to make it easier for you to bring in graphics and crop them and position them the way that you want to. It really is a great timesaver.
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