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Print Production Fundamentals
Illustration by John Hersey

Importing graphics


From:

Print Production Fundamentals

with Claudia McCue

Video: Importing graphics

I just attempted to open up an InDesign file and InDesign has intercepted it and said it's missing a link. So let's find out what the problem is and I click OK. It's not immediately obvious where the problem is but I'm in Preview mode. If I press the W key on my keyboard to take myself back out to normal mode, I think you can see that little red stop sign up there, but let's get some confirmation. When I go to the Links panel you can see that red stop sign icon. So that means that it can't find that image. Either the image has been renamed or it's been thrown away or it's been placed in another folder. Somehow it can't find it.
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  1. 2m 7s
    1. Welcome
      1m 31s
    2. Using the exercise files
      36s
  2. 7m 5s
    1. What is print production?
      1m 51s
    2. Understanding roles and responsibilities
      5m 14s
  3. 13m 49s
    1. Communicating with your printer
      3m 49s
    2. What does the printer do with my files?
      2m 39s
    3. Understanding the importance of contract proofs
      1m 57s
    4. Handling corrections and alterations
      2m 8s
    5. Attending press checks
      3m 16s
  4. 13m 27s
    1. Choosing the correct type of printing for your project
      3m 15s
    2. The art of letterpress
      1m 33s
    3. Understanding the advantages of sheet-fed printing
      2m 22s
    4. Using a web press for long runs
      1m 39s
    5. Understanding thermography
      1m 38s
    6. Considerations for digital printing
      3m 0s
  5. 15m 11s
    1. What's a process color?
      2m 55s
    2. What's a spot color?
      2m 52s
    3. Exploring how ink behaves on paper
      5m 14s
    4. Comparing monitor vs. press output
      4m 10s
  6. 15m 15s
    1. Building to the correct size
      4m 37s
    2. Folding and trimming
      3m 18s
    3. Setting up for die cutting
      3m 19s
    4. Embossing
      4m 1s
  7. 3m 17s
    1. Choosing an application
      3m 17s
  8. 9m 54s
    1. Understanding font formats
      1m 45s
    2. Using OpenType fonts
      5m 20s
    3. Fonts to avoid
      2m 49s
  9. 13m 52s
    1. Comparing raster vs. vector images
      3m 23s
    2. Understanding color space
      4m 26s
    3. Examining image formats
      6m 3s
  10. 13m 13s
    1. Looking at image resolution
      7m 16s
    2. Masking basics
      5m 57s
  11. 39m 53s
    1. Understanding Illustrator
      2m 34s
    2. Illustrator layout tips
      2m 48s
    3. Building a simple three-panel brochure
      6m 29s
    4. Using swatches
      5m 22s
    5. Working with effects
      5m 16s
    6. Cautions about some effects
      1m 23s
    7. Importing images
      2m 41s
    8. Exploring fonts
      2m 42s
    9. Saving for users with older versions
      3m 2s
    10. Saving as PDF
      4m 36s
    11. Gathering up the pieces
      3m 0s
  12. 57m 8s
    1. InDesign layout basics
      5m 21s
    2. Building a simple three-panel brochure: method one
      7m 19s
    3. Building a simple three-panel brochure: method two
      3m 21s
    4. Working with color and gradient swatches
      7m 12s
    5. Making gradients and creating a rich black swatch
      4m 45s
    6. Exploring fonts in InDesign
      2m 54s
    7. Importing graphics
      7m 49s
    8. Copying and pasting graphics
      3m 38s
    9. Saving for users with older versions
      2m 21s
    10. Packaging up a print job
      6m 57s
    11. Generating PDFs
      5m 31s
  13. 22m 43s
    1. Using Overprint Preview in InDesign
      3m 3s
    2. Managing swatches in InDesign
      5m 29s
    3. Preflighting in InDesign
      7m 58s
    4. Using the Links panel in Illustrator
      3m 16s
    5. Using blending modes in Illustrator and InDesign
      2m 57s
  14. 35m 35s
    1. Basic forensics in Acrobat
      11m 3s
    2. Using Output Preview
      5m 30s
    3. Dealing with display artifacts
      2m 52s
    4. Using TouchUp tools
      8m 17s
    5. Converting colors
      4m 11s
    6. Using preflight profiles
      3m 42s
  15. 3m 27s
    1. Submitting the job
      2m 29s
    2. Being a good print customer
      58s
  16. 1m 2s
    1. Next steps
      1m 2s

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Print Production Fundamentals
4h 26m Beginner Jun 29, 2012

Viewers: in countries Watching now:

Join author Claudia McCue on a journey that introduces the printing process and reveals the keys to designing a document that prints as well as it looks onscreen. This course takes you on the floors of two commercial print houses (BurdgeCooper and Lithographix), to better understand the life cycle of a print job and observe printing presses in action. Along the way, discover how to better communicate with your printer, choose the correct paper, inks, colors, and fonts for your project, and how to correctly lay out your documents in Adobe Illustrator and InDesign. This course is designed to help you and your printer produce a professionally finished print job, whether it's a business card, brochure, or multipage magazine.

lynda.com thanks the BurdgeCooper and Lithographix printing companies for access to their facilities and permission to film on site. Learn more at www.burdgecooper.com and www.lithographix.com.

Topics include:
  • Understanding the importance of contact proofs
  • Handling corrections and alterations
  • Choosing from offset, letterpress, thermographic, or digital printing options
  • Understanding how the inks, colors, and paper interact
  • Building a document at the correct size
  • Folding and trimming
  • Choosing fonts
  • Working in Illustrator with swatches, effects, and more
  • Laying out a document in InDesign
  • Generating a final PDF
  • Troubleshooting print issues
  • Preflighting your print job in Acrobat
  • Submitting files to the printer
Subjects:
Design Print Production Design Skills
Software:
Acrobat Illustrator InDesign Photoshop
Author:
Claudia McCue

Importing graphics

I just attempted to open up an InDesign file and InDesign has intercepted it and said it's missing a link. So let's find out what the problem is and I click OK. It's not immediately obvious where the problem is but I'm in Preview mode. If I press the W key on my keyboard to take myself back out to normal mode, I think you can see that little red stop sign up there, but let's get some confirmation. When I go to the Links panel you can see that red stop sign icon. So that means that it can't find that image. Either the image has been renamed or it's been thrown away or it's been placed in another folder. Somehow it can't find it.

There are several different ways for InDesign to call your attention to it. One of course is the red stop sign right on the image; that's new in CS6. Of course the red stop sign here in the Links panel. If you click the little hyperlinked number next to any link, it takes you immediately to that link and that's the same thing as hitting this Go to link button. A lot of redundancy but InDesign is trying to give you multiple ways to perform a task. Now I have to find a replacement image and for that I click the Relink button. Then I have to go hunting and it's about that moment you go, oh, gosh, what was the name of that file? InDesign actually shows you the name up here in the title bar so that's what I'm looking for.

I suspect it might be in this folder called Replacement Links. Sure enough. When I click on it just to confirm, it looks a little different. Gosh, I hope the crop is the same. Well, let's find out. When I click Open, the crop is not the same. So they've re-cropped it, they've changed the resolution, something has gone on here to totally mess up its position in the frame. Let me back up on that. I am going to Command+Z or Ctrl+Z there, and I need something that's sort of reference for the initial crop. So I am going to make a little rectangle that just corresponds to her head. It's not identical, but at least I have something to look at.

Now I am going to try this again. I am going to select that frame and I am going to hit the Rethink button. It goes back to the same folder; it sort of remembers that there's almost a bread crumb trail that InDesign follows. Do want to go back here? Yes, I do. So when I choose this and click Open, I'm going to try a fitting option to see if that'll get me in the neighborhood. I'm going to right-click, choose Fitting > Fill Frame Proportionally. That's not too bad. I am going to get my white arrow and I'm going to click on the image and move it around. Now I don't have a lot of elbow room, so I am going to have to change the crop a little bit. I am going to have to scale the image, so I am going to hold down Shift, drag on the corner of the image and that shifts it so I maintain my proportions.

And I need a little bit of extra image outside the frame so that I have some flexibility and repositioning and then I can use my arrow keys to kind of tune that up. I think I'm pretty close actually. I think I'm going to be all right here. I want to make sure that I have plenty of image to fill the frame; not perfect but at least I'm close to what they had in mind. All right, I fixed one problem. I don't really have any other problems in my Links panel but I do have something sort of interesting. See that little icon that means that an image is embedded. Which one is that? It's this little image down here.

Is that a bad thing? No, not necessarily. InDesign allows you to embed graphics and that means that the image is directly contained in the InDesign file. If I send this InDesign file off to somebody else that image is right there, so I don't have to worry about gathering it up when I collect my job for output. It does add to the file size. Let's say that that's a 5 meg image. Well, by embedding it I've added 5 megs to my InDesign file size. InDesign files are kind of big to begin with and also what if I need to color correct that image and I don't have it as a freestanding disk file, because nobody sent that to me.

InDesign does a cool thing with embedded images. If I select that image, I can choose Unembed Link. And then I get this sort of confusing dialog box, No, Cancel, Yes. Let me give you the shorthand for this. If you don't have the original image and you're trying to extract the image out of the InDesign file, hit the No button. In other words, no, I don't want to link to the original files because I don't have the original file. So when I click No, it says where do you want to save this. I am just going to put it on the desktop. Now it's not resampling the image. It's really pulling out that embedded content and it's as good as the original.

It's identical to the original. So notice I don't even have to relink it; InDesign is nice enough to relink it for me. Isn't that great? Now I have another image, this guy with a camera, and it's place InDesign says it's not out of date, I am not worried about it, but I'd like to replace it with another image, and that's another function of this Relink button. So when I click Relink, I happen to know that this is my replacement image and I like him on a blue background rather than the white background. So when I click Open because it was based on the same image, luckily it didn't have the problem I had with that earlier sepia tone image. There's no problem with the crop it just falls into place.

Keep in mind that InDesign will take in a wide variety of graphic formats, AI files, PSTs, tiffs JPEGs, and it will also take PDFs, and there's nothing wrong with using PDFs as our content, as long as they're good healthy PDFs. So I am going to go place a PDF of a brochure from room. So I am going to choose File, Place, and this is in my Links folder, and here we go. If I just click Open, I'm only going to get the first page of this and it's a two-page document I happen to know.

So if I want to sort of dig into that file and choose what gets placed then I need to use the Import Options. That's a sticky setting if you check it, and that means that every time you go to place another graphic, it's going to intercept you. I want import options but just this one time, and here is how you can do that. As you go to hit the Open button, hold down Shift. Shift+Open gives you the import options just this once, which is really handy. So you can see that it's a two-page PDF. I want more than just that previewed page; I want all the pages.

So I want the range, 1-2. And I want to control what's in the background. I don't want a transparent background. I wanted to have an opaque white background and then I want to control the way it crops. PDFs are a little bit like Illustrator files in that sense. If I choose Art, you can see where the little dash line is, but if I choose Trim, notice that that dashed line is a little farther out. So I want it corresponding to the trim size of the page. By the way if there were multiple layers in the PDF, I could choose which layers to have displayed; that's pretty cool too.

So when I click OK, my place gun is loaded with my PDFs. You can see that little PDF icon, and I'm going to place one in here and one in here. And why did they fit so nicely-- that's suspicious isn't it? Well, let me show why. I am going to back up a little bit and I am going to select one of these frames, right click, choose Fitting and Frame Fitting Options. You can actually rig up a frame ahead of time before you bring in graphics and give it sort of behavior, so that when you bring in the graphics it sort of speeds things up.

So this frame is set to fit content proportionally to pivot from the center of the frame rather than the upper-left-hand corner. And then crop amount, the amount of the image that's left outside the frame is set to zero. So it should be flush at the edge of the frame. If you ever have to do things like directories or yearbooks or something like that, when you set up your empty frames you want to flavor them with those fitting options, and it could save you a lot of time. And I'm going to go get my PDF again. It's going to be much easier this time because I know how I want to set it up. I am going to hold down Shift, while I click Open. I want to make sure I get all my pages cut to the trim. No transparent background. Click OK. And there you go that makes life so much easier.

As with so many things InDesign, InDesign tries to make things easy for you. It tries to show you when you have problems. It tries to make it easier for you to bring in graphics and crop them and position them the way that you want to. It really is a great timesaver.

Find answers to the most frequently asked questions about Print Production Fundamentals.


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Q: The exercise files provided aren't working in my version of InDesign (CS4/CS5). What should I use?
A: This course was recorded using InDesign CS6. For InDesign users working with CS4 or CS5, IDML files are provided.
 
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