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When you open up an Illustrator file given to you by somebody else, you need to know the size of the artboards. You can't find that out though by going to File and Document Setup like we did in the olden days. The only thing I see in Document Setup that's helpful, it tells me that I have eighth of an inch bleed, and you can see the red bleed guideline around each of the artboards. If I want to find out the size of my artboards, I need to use the Artboard tool. Once I choose the Artboard tool, you can see that my letterhead is selected, you can see the Dashed line around it, and if you look up in the control panel, you can see that the dimensions are 8.5 x 11 as you might expect.
If I choose my business card, you can see that it's 3.5 inches x 2 inches and my envelope is 9.5 x 4.25. That's actually the wrong size. I want to change the size of this to be my 9.5 x 4.125. First of all, I want to make sure that I pin down the upper-left-hand corner of that artboard, because I like the way the art is relating to the artboard. So I want to take a little off the height, so I'm going to trim off the bottom. So I'll come over here to the Height field, type 4.125, when I hit Enter you're going to see that that artboard changes a little bit; it's a little shorter.
But this is a little disturbing. I typed 4.125 because I wanted four and an eighth and it looks Illustrator rounded it off. It didn't really. It does it the way it looks in the field but it doesn't really change the value. Now what if I wanted to duplicate my business card? Maybe I want to create a back for the business card or maybe I want to experiment and create an alternate for it. If I hold down Option on the Mac or Alt on Windows you'll see at your cursor changes to a little double-headed arrow. I'm also adding the Shift key so that I can constrain it to the same altitude in the page.
When I let go of my mouse and then my Alt and Shift, there we go, I've duplicated my artwork. But here's something that might happen to you. I'm going to undo that and I want you to notice this little icon up in the control panel. It's kind of subtle and nondescript, but when you move your cursor over it the tool tip tells you it's for Move/Copy Artwork with Artboard. It's on by default so artwork moves with the artboard. If that were unchecked, it turns that option off. In that condition if I Alt+Drag or Option+Drag, I duplicate only the artboard and not the artwork.
Sometimes that's what you want, but just so you know this little guy controls whether your artwork goes with your artboard or not. So if your artwork doesn't move, he is your guy; be sure to turn him back on. If you're creating versions because maybe you're doing multilingual publishing, you could choose either to create alternate artboards or alternate layers. In this document, I've chosen to do my alternates with alternate artboards, so it's sort of up to you whether you want to build up or build sideways. But just remember that you could put different languages on different layers, you could put different language versions on different artboards.
It's entirely up to you.
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