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After years of watching colleagues and clients struggle with PDFs, Russell Viers was inspired to create this course, which takes a practical, nuts-and-bolts look at working with PDFs in a production environment. In a series of quick lessons, Russell shows how to look at a PDF and understand what's going on, diagnose potential problems, and fix those problems. Along the way, get valuable tips for preflighting, converting colors, editing PDFs in Adobe Photoshop and Illustrator, and much more.
One of my favorite things to do is to fix missing fonts. I don't know why I like this because it can actually be quite traumatic. Especially if you don't have something that even comes close but this demonstration's going to be a lot of fun. I'm in Acrobat 9 and I'm going to highlight this right there. This is going to be the same in Acrobat 10. Nothing changes here. Now this 5000.00 dollars cash. Let's go look. File properties > Fonts > Antique Olive, I'm guessing, is what that is. It looks like it.
It was embedded as a subset. Yeah! Well, because it's a subset, it's going to be harder for me to edit if I want to change certain numbers. For example they called me and they said, hey Russel. We, passed around the hat, and we decided that we can now give away $5,237. So, I'm going to go to my touchup text tool and highlight that, and type two I didn't even get past two. All or part of the selection has no available system font.
You can't add or delete text using the currently selected font. Now I think this is ridiculous, that I can't delete text. I need the font to delete it? I guess so. So let's hit okay, can't do it. Hm, what do I have on this computer that might work? Well, I'm going to highlight all that text there, and I'm going to right-click and go to Properties. Font, Antique Olive compact. If I click on that, you can see that line there, it tells us all the fonts above that are embedded. All the fonts below this are on my system.
So let's choose something like Impact, and let's just, let's just see what happens, okay? H, does I still come after H, I think it does. Impact, right there. Now notice that it through all this off a little bit because this is so much narrower and different than the Antique Olive. So that one is not going to work. Let's try another one. Let's go back down to this one, it might work. Let's go down to Cooper, man I hate this font. But I'm going to chose Cooper Black. And now let's look.
Mm, that might work. Look at that. $5,000 cash fits. Everything else seems to be working here. Okay? I'm going to highlight this and now change this to 237. Look at that. Now I can change it. There we go. Let's highlight that again and let's just take a look at what other properties we have up there in the text. I can change the Font Size, some Spacing. Bring little together if I want, horizontal. So, I have some stuff that I can do. I can even change the color if I want to.
If it's an CMYK ad, this isn't going to be a problem. If it's a spot color ad, then yea, this is going to be a challenge. But I could take that and I'll just make that red. There we go. We really made the point there. Now, keep in mind that we'll convert to CMYK at some point because that's RGB colors is all you have there. So, it is possible to change fonts. And sometimes, they're so obvious. Sometimes, the PDF is missing Palatino MT. And you've got Paltatino from another foundry. Just change it. It's Palatino.
It's close enough to get this ad out the door. If you're doing high end, really quality stuff, and the word spacing's really exact, then no. I probably wouldn't get involved in that. For example, this is all centered text. It's probably not going to matter that much if I highlight this, and change it to a font that shifts it just slightly. But if this was justified. Columns of type it would be very important. Now notice down here now I'm going to tell you why to do what we just did.
Notice that the text here and down here, hm. Let's go up here and go to File > Revert and let's take this back to the original ad. And let's take at look at it. Notice that my changing that font shifted that text down enough that it was a problem. So just be aware that changing fonts, even though you can do it. If the font characteristics aren't exact or very close, you're going to have problems. What would I have really done in the case of this ad? I probably would have really looked to see if I had a version of Antique Olive that I could substitute. Maybe it's a different foundry but if it's Antique Olive Compact, it's close enough that I probably would have been able to preserve the line spacing on this.
So yes, even though I can change it, because of the way all of these texts is linked together that would be a problem. Other ads, this may just be a floating box, and it won't be a problem. Just change it.
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