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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
A lot of times when you open a PDF, the reason you open it is that you're looking for specific word or phrase in the document and so you want to run a Find. It's interesting that Acrobat X doesn't have a find field that's there by default like you would have with a browser. You can add one if you wanted to; it's one of the toolbar items that you can add. But actually, you don't really need to, because as soon as you press the keyboard shortcut for find, which is Cmd+F or Ctrl+F, as it is in basically every program, or if you go to the Edit menu and choose Find, then you'll see it sort of like appears like a little ghost there, a little find field.
So with the cursor blinking in it, you can type something in. So I am looking at an employee manual and let's say that I want to find something say like everything having to do with pay. So I'll type the word pay and then to actually search for it, I just press the Enter or the Return key on my keyboard and it finds the first instance. I am going to zoom in with Cmd+Plus or Ctrl+Plus, see it highlights the word. To find the next instance, again continue pressing the Return or the Enter key and it jumps and it finds it in the word Payroll as well and there is paycheck.
What if I just wanted to find the word pay and not paycheck or payroll? That's called doing a find for a whole word. So how do I set that option in Acrobat? Well, there is a little downward pointing triangle here to the right of the Find field that lets you set those kind of option. So if I just want Whole Words Only and then I press Enter or Return then it would only find the word pay and it would skip over paycheck and so on. The other options that you can choose are that it pays attention to the Case of the word and that it includes in its search scope any Bookmarks and/or Comments that are saved with this file.
So let me turn off Whole Words Only and this time say Include Bookmarks and Include Comments. And though we haven't gotten into talking about bookmarks and comments yet, but we will in a later video, let's just check this out, let's say that I want to search for the word bennies for benefits. So if I type the word bennies, suddenly it found it in the bookmark, because I knew that there was a bookmark here named bennies. So if I click Bennies, it jumps you to the page having to do with benefits.
That's what a bookmark is. So, this document does have some bookmarks. But you can see that being able to search not just the text of the document, but something that people added to the PDF in Acrobat, such as their comments or bookmarks, is extremely handy.
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