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Acrobat X Essential Training
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Extracting pages


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Acrobat X Essential Training

with Anne-Marie Concepción

Video: Extracting pages

Okay, we're looking at a slightly long PDF document. If you cast your eyeballs up here you can see it's 115 pages long. Let's say that you just want to extract a few pages from here. You don't need every single one of these 115 pages. You just want this one section here that you want to send to somebody, the Instructions for form 8854. How are you suppose to do that? You might be thinking, Oh! I know. I saw Anne-Marie's video on using the Pages panel, what I will do is I open that up, and I'll select the pages that I don't want, like from pages 1 all the way to pages 52, click the Delete Pages, and then do that afterwards, and then do a Save As and, bleah, too much work.
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and Acrobat.com
Subjects:
Business PDF
Software:
Acrobat
Author:
Anne-Marie Concepción

Extracting pages

Okay, we're looking at a slightly long PDF document. If you cast your eyeballs up here you can see it's 115 pages long. Let's say that you just want to extract a few pages from here. You don't need every single one of these 115 pages. You just want this one section here that you want to send to somebody, the Instructions for form 8854. How are you suppose to do that? You might be thinking, Oh! I know. I saw Anne-Marie's video on using the Pages panel, what I will do is I open that up, and I'll select the pages that I don't want, like from pages 1 all the way to pages 52, click the Delete Pages, and then do that afterwards, and then do a Save As and, bleah, too much work.

When you want to extract just a few pages from a long PDF or even half the pages from a short PDF, it's really easy to do because there is an Extract Command. It's really handy. I wish every program had an Extract Command. You can get to the Extract Command in one of two places. One, you can do it from the tools Pane. So if you open up the tools Pane, and go down to Pages, you can click Extract. So just click Extract, now you do have to know the page numbers first because you are going to have to enter them here. So let's cancel this and talk about the quick way to find the page number.

We know we are on page 53. If you scroll, you get a little preview of the pages on the right. So I know it's 53 is the beginning in this section, and it looks like page 58 is the end of the section. I can go there to double check, yes it is. So I know I want pages 53 to 57. If you're not seeing that little preview as you scroll, you have to go to the View menu, go to Page Display, and make sure you're not looking at a view that has scrolling enabled, just a Single Page View.

I talked about that in my video on changing the View display. So page 53 to page 57, now let's go back to Extract, page 53 to page 57. After you enter them in these fields, the dialog box wants to know, what should I do with these pages after I extract them? Should I delete them, in other words sort of like cut them from this document? And also, should I extract the pages as separate files, do you want me to extract four separate PDFs, one for just page 53, one for just page 54 and so on.

And in this case, I don't want it to do either one. I want it to keep the pages here. I just want it to make a copy of pages 53 to 57. And I want them extracted as one PDF. So I will leave these selected, which is the default, and Acrobat automatically creates a new document called, look up here it says, Pages from and then it has the name of the source document. So it hasn't been saved yet. These are the pages that you asked it to create and you can double-check in the Page Thumbnail panel. Yep, there are our five pages, and now you would do something like Save As PDF and call it Instructions for this document, whatever the name is that you want for the extracted file.

So that's how you make an extracted document using the tools Pane. You can also extract right from the Page Thumbnails panel on the left. So I could select page 53, go down to page 57, I am going to Shift+Click to select all these and then either from a dropdown menu up here, or simply by right-clicking, you can choose Extract Pages, you get the same exact dialog box. Now the only issue is that what if you want to extract page 53 and page 55 and page 57 and put them on to their own PDF.

It is possible to do. You can't do it with the Extract Pages Commandd though, unfortunately. It only works with contiguous pages. However, I do talk about doing that exact technique, along with a bunch of other ones, in a different video in this title called Move, Copy and Replace pages.

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