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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
Okay, we're looking at a slightly long PDF document. If you cast your eyeballs up here you can see it's 115 pages long. Let's say that you just want to extract a few pages from here. You don't need every single one of these 115 pages. You just want this one section here that you want to send to somebody, the Instructions for form 8854. How are you suppose to do that? You might be thinking, Oh! I know. I saw Anne-Marie's video on using the Pages panel, what I will do is I open that up, and I'll select the pages that I don't want, like from pages 1 all the way to pages 52, click the Delete Pages, and then do that afterwards, and then do a Save As and, bleah, too much work.
When you want to extract just a few pages from a long PDF or even half the pages from a short PDF, it's really easy to do because there is an Extract Command. It's really handy. I wish every program had an Extract Command. You can get to the Extract Command in one of two places. One, you can do it from the tools Pane. So if you open up the tools Pane, and go down to Pages, you can click Extract. So just click Extract, now you do have to know the page numbers first because you are going to have to enter them here. So let's cancel this and talk about the quick way to find the page number.
We know we are on page 53. If you scroll, you get a little preview of the pages on the right. So I know it's 53 is the beginning in this section, and it looks like page 58 is the end of the section. I can go there to double check, yes it is. So I know I want pages 53 to 57. If you're not seeing that little preview as you scroll, you have to go to the View menu, go to Page Display, and make sure you're not looking at a view that has scrolling enabled, just a Single Page View.
I talked about that in my video on changing the View display. So page 53 to page 57, now let's go back to Extract, page 53 to page 57. After you enter them in these fields, the dialog box wants to know, what should I do with these pages after I extract them? Should I delete them, in other words sort of like cut them from this document? And also, should I extract the pages as separate files, do you want me to extract four separate PDFs, one for just page 53, one for just page 54 and so on.
And in this case, I don't want it to do either one. I want it to keep the pages here. I just want it to make a copy of pages 53 to 57. And I want them extracted as one PDF. So I will leave these selected, which is the default, and Acrobat automatically creates a new document called, look up here it says, Pages from and then it has the name of the source document. So it hasn't been saved yet. These are the pages that you asked it to create and you can double-check in the Page Thumbnail panel. Yep, there are our five pages, and now you would do something like Save As PDF and call it Instructions for this document, whatever the name is that you want for the extracted file.
So that's how you make an extracted document using the tools Pane. You can also extract right from the Page Thumbnails panel on the left. So I could select page 53, go down to page 57, I am going to Shift+Click to select all these and then either from a dropdown menu up here, or simply by right-clicking, you can choose Extract Pages, you get the same exact dialog box. Now the only issue is that what if you want to extract page 53 and page 55 and page 57 and put them on to their own PDF.
It is possible to do. You can't do it with the Extract Pages Commandd though, unfortunately. It only works with contiguous pages. However, I do talk about doing that exact technique, along with a bunch of other ones, in a different video in this title called Move, Copy and Replace pages.
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