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Acrobat X Essential Training
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Exporting comments to Word for Windows


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Acrobat X Essential Training

with Anne-Marie Concepción

Video: Exporting comments to Word for Windows

There is a special kind of comments workflow that you can take advantage of, depending if you meet a couple certain criteria. First of all, you have to be dealing with a PDF that was created from Microsoft Word for Windows, and second, that PDF has to have comments added to it. The idea is that if you export a document to PDF from within Microsoft Word for Windows, when people comment on that PDF, you can easily get those comments back into the live Word file, which is a pretty cool workflow.
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and Acrobat.com
Subjects:
Business PDF
Software:
Acrobat
Author:
Anne-Marie Concepción

Exporting comments to Word for Windows

There is a special kind of comments workflow that you can take advantage of, depending if you meet a couple certain criteria. First of all, you have to be dealing with a PDF that was created from Microsoft Word for Windows, and second, that PDF has to have comments added to it. The idea is that if you export a document to PDF from within Microsoft Word for Windows, when people comment on that PDF, you can easily get those comments back into the live Word file, which is a pretty cool workflow.

And I really wish that we could do that for Adobe InDesign. Not yet. But let me show you how it works with Word. What we're looking at right here is a document that was exported from Word, and then I added a few comments to it, as you can see here in the Comments List. I added a little sticky note at the top. I added a couple of insertions within the document. Now instead of me giving this back to the author of the Word file and then having that person have to flip back and forth between Acrobat and Word to make these changes, what I can do is just export these comments back to Word.

Or as the owner of the Word file, I would take this PDF, open it up in Acrobat, and say export to Word. So that's what I'm going to do. Right from the Comments List menu--the Options menu here--choose Export to Word. Notice you can also do this to AutoCAD. I just don't happen to have any AutoCAD documents to show you. Export to Word. And you get this big dialog box that says, "Are you sure you want to do this?" Basically, it goes over what I just told you, that you have these criteria. All right, it suggests that you make a backup to the Word file before you import them, because sometimes importing the comments can change the Word file.

That's the major thing this dialog box is worried about. In this case, I'm not really that worried about changing the Word file. But if it was something critical, 500 pages long, I would follow what this says, and work on a duplicate the Word file and turn on Track Changes, and so on. I'm not going to bother with that right now. I'm just going to say, "Would you like to begin the import process now?" Yes, please sir. So it says, "Take the comments from this PDF file," and it's the one that we have open-- it's going to be the default, though I suppose you could browse for different one--and place the comments in this Word file. So I'm going to find my original Word file, which I have here in the Word file folder.

And now, which comment types do I want to import? All of them? All the ones that somebody has checked? Remember the check mark that you can apply to a comment that I covered in a different video? Only the text edits and not all the other kind of crazy kind of markup? And if I want to apply any kind of custom filter to a comment, but I don't want to, so I'm just going to say All Comments. Do I want to turn on track changes before I import the comments into Word? No, I really don't care. I am just going to say Continue, and that was really fast. Well, there is only three changes, three comments in this one page document, but you can see the Import Summary.

And now, it can help you integrate the text edits by going one by one through the comments and helping you to accept or reject those, but I don't care. I'm just going to click Cancel, so I can see what it did. It added three comments right out here: Sticky Note, Replace, and Replace with the content of my note. And what I wanted replaced is highlighted. See how great that worked? So that's a really cool way to use comments, if you're using the right combination of criteria. It has to be on Windows, and it has to be from Microsoft Word for Windows, and you have to have that original Microsoft Word document of course, in order to bring those comments back in.

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