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Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.
Here I have a PDF that was generated out of Microsoft PowerPoint, and my colleague needs that PowerPoint file. Unfortunately, all he has is the PDF. He's long since lost the PowerPoint file. So he wants me to go back in time and save this as a PowerPoint file. First, I want to find out a couple of things about this, to see how good I think the results might be. First, I'd like to know the dimensions. To do that all you have to do is move your cursor down to the lower-left of the screen, and that little block shows up and tells me that this is 10 x 7.5. And I know that those are the correct dimensions for a PowerPoint file.
Now keep in mind that there are some things that you he can do in PowerPoint that don't survive the trip to PDF. For example, animations are lost. Screen transitions though, between slides, those are usually maintained. So I want to see if some of that is in this file, and my hope is that that's going to survive this trip into a new PowerPoint file. So let see what's going on. I need to check for transitions. I know there will be no animation. But when I go to View and choose Full Screen mode, then I can test those transitions. So you can't test in normal view.
So as I go from page to page--and I'm just using my down arrow. Again, in PowerPoint, maybe this text flew up into the page. It's not going to do that in Acrobat. Ah, but there is a transition between the second and third slide, that sort of checkerboard appearance, and there's another transition, that wipe between the third and fourth slide. So those survived the conversion from PowerPoint to PDF. Let's see if they survive the conversion from PDF to PowerPoint. All I have to do is choose File > Save As Other > Microsoft PowerPoint Presentation.
Let's take a look at the Settings. If there were any comments, they'll be converted. There aren't any. It's not a scan, so I don't need OCR. But notice there is nothing in here about transitions or animations. So you don't really get any assurance that those are going to be converted, but let's see what the results are. So when I click Save, you're going to see a little progress bar, and then when I open this up in PowerPoint that's pretty good. Now you might notice that the text looks a little bit different, so Acrobat makes its best guess of the font that it ought to use. But at least the artwork is there.
So let's go into Slideshow and let's play the slideshow. Again, the text isn't going to fly out. And we've lost some of that ghosted effect. If you notice, there is that gray bar behind the text, it was sort of ghosted white bar behind it. We're getting have to live with that, or we could change it now that we have editable file. And you saw that the transition survived the trip and so did that other transition. So yes, there's a bit of cleanup work to do, but it beats starting from scratch. So if you're ever in this situation--all you have is a PDF from a PowerPoint presentation, or it could have been created in something else--try to convert it back to a PowerPoint presentation and at least give yourself a head start.
Of course, you're going to have better luck if it did begin life as a PowerPoint file. If it started in another program, you know no guarantees, but again, it saves you having the type all this stuff and create all this artwork, and once again Acrobat has come to the rescue.
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