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Exporting PDF documents to Excel

From: Up and Running with Acrobat XI

Video: Exporting PDF documents to Excel

Here I have a PDF with a lot of data in table form and I have a colleague who needs that data in an Excel spreadsheet. I don't want to type it; he doesn't want to type it; we're going to let Acrobat do the typing for us. So under File > Save As Other, I'm going to choose Spreadsheet, and I have two choices: Excel Workbook or the XML format. He wants the Excel Workbook format so I'm going to choose that. And I can just save it on my desktop. We can take a look at the Settings. If you're using a European file, for example, that uses commas and periods differently from the way the US uses them, you can specify that those get changed on the fly.

Exporting PDF documents to Excel

Here I have a PDF with a lot of data in table form and I have a colleague who needs that data in an Excel spreadsheet. I don't want to type it; he doesn't want to type it; we're going to let Acrobat do the typing for us. So under File > Save As Other, I'm going to choose Spreadsheet, and I have two choices: Excel Workbook or the XML format. He wants the Excel Workbook format so I'm going to choose that. And I can just save it on my desktop. We can take a look at the Settings. If you're using a European file, for example, that uses commas and periods differently from the way the US uses them, you can specify that those get changed on the fly.

That's not the situation with this document, so I'm going to leave it at the defaults. And I don't need to run OCR, because this is a digital file with live text in it. When I click OK and save, you see the progress bar. Let's take a look in Excel and see what it gave us. This is great. All the text is there. All the figures are there. Now anytime you do one of these sort of reverse-engineering jobs, you need to pay attention to the result. You almost always had to do some massaging to it to make it right. You can see that the word Albuquerque has gotten split up sort of strangely.

There is a space in there and a hyphen. So a little massaging though is much more fun than having to retype this totally, and now it's in a form that he can use and Acrobat has saved both of us a ton of work.

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This video is part of

Image for Up and Running with Acrobat XI
Up and Running with Acrobat XI

37 video lessons · 9786 viewers

Claudia McCue
Author

 
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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