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Editing text

From: Up and Running with Acrobat XI

Video: Editing text

If you find a problem in a PDF, if there is a typographical error or the wrong image has been used, it's best if you go back to the original application file, make your corrections there, and then generate a new PDF. But you don't always have that luxury, because if you didn't create the file and you can't find the person who did, you're on your own and you have to fix it in Acrobat. Luckily, in Acrobat 11 these tools have gotten much more sophisticated. In the past, editing text was kind of a nightmare. I think you are going to be surprised that how much better it is.

Editing text

If you find a problem in a PDF, if there is a typographical error or the wrong image has been used, it's best if you go back to the original application file, make your corrections there, and then generate a new PDF. But you don't always have that luxury, because if you didn't create the file and you can't find the person who did, you're on your own and you have to fix it in Acrobat. Luckily, in Acrobat 11 these tools have gotten much more sophisticated. In the past, editing text was kind of a nightmare. I think you are going to be surprised that how much better it is.

And if you've never used Acrobat before, just trust me, you glad you're starting with Acrobat 11. The tool you need to edit images and text is this last little tool up here in your toolbar: Edit Text and Images. When I click on that a couple of things happen. Notice that the Content Editing pane wakes up here on the right, and notice that all the little clumps of text have little boxes around them. And this kind it gives you a hint the way Acrobat handles content. I'm glad that I don't have to edit the text on a curve. I could do it, but it have to do one letter at a time. What I need to change is over here in this black text paragraph.

In the original application that was one paragraph, but notice what happens here: it's in three little segments. And that just happens when content gets converted to a PDF, but at least we can edit it. So, what I need to say here is that we've been teaching--so I just select, just select a word in a word processing program, fine art and design students for over 150 years. Did you notice the text reflowed? In previous versions each line was a standalone line and trying to do that meant you had to doctor every single line, and even then, things would sort of fall apart.

And I need to make one more change, and there we go. Now, what if I needed to change the font? And something you might consider: most fonts will allow themselves to be edited in a PDF. There are a few that don't, and you might come across that. If you try to edit some text and it doesn't allow you, all you can do is substitute a font that's active on your system. I got lucky here. The font that I am using, which is Adobe Garamond Pro, has no problems with that. But if I want to change the font? I have it selected. Over here in Content Editing, here's my font choice.

So, I could choose any font that's active on my system. So, I will just pick Caslon Pro, just so we can see a difference. Subtle difference, but you see the difference in the text? And if I wanted to change the color, I can change the color here. Now, you don't have a sophisticated palette of colors like you would in, for example, Adobe InDesign; you don't have spot colors and so forth. But this might be enough to bail you out. Also, I'm not going to make these changes, but want you to be aware of these controls. You have alignment controls: left, center, right, justified, and so forth.

You can even make superscript and subscript. So, this is very sophisticated. You almost have page layout control. Not quite. And again, you don't want to have to make extensive changes like this in a PDF. From your sake, I hope you don't have to. But at least the tools are much more sophisticated now. And you have a chance to fix these problems before the job goes to press or is viewed by a customer.

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This video is part of

Image for Up and Running with Acrobat XI
Up and Running with Acrobat XI

37 video lessons · 10006 viewers

Claudia McCue
Author

 
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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