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Distributing with Acrobat.com

From: Acrobat X: Creating Forms

Video: Distributing with Acrobat.com

If you want to use the forms distribution and tracking features of Acrobat.com, you have to have an Adobe ID. And you enter that in your Preferences in Acrobat under Online Services. So there is my Adobe ID, I just wanted to show you how to enter that. Now I'm going to open up a file and I'm going to distribute it using Acrobat.com. When I choose Distribute, that's one of my options, Automatically download & organize responses with Acrobat.com. When I click Next, it quickly says authenticating Adobe ID.

Distributing with Acrobat.com

If you want to use the forms distribution and tracking features of Acrobat.com, you have to have an Adobe ID. And you enter that in your Preferences in Acrobat under Online Services. So there is my Adobe ID, I just wanted to show you how to enter that. Now I'm going to open up a file and I'm going to distribute it using Acrobat.com. When I choose Distribute, that's one of my options, Automatically download & organize responses with Acrobat.com. When I click Next, it quickly says authenticating Adobe ID.

I'm going to type-in my recipient's email address and the subject and this message text is automatically generated by Acrobat and you might notice that it's added distributed and another little number after the name. When I click Send, look in the lower right- hand corner, Extending features in Adobe Reader. So on the fly without my having to do it separately, it's extending those features for Adobe Reader users. So now it's time for me to be somebody else and I'm going to go check my email. There it is, Please complete the form.

And what you see here of course is going to depend on how you retrieve your email. If you do it through Webmail, it's going to look a little bit differently from the way it would look in your desktop email program. But in any way, the net effect is the same. You're going to see this message ultimately, I've shared this document with you. So when I open it up, I could view it through a Browser, but that's not what I should do, and this is a little bit of advice here. It says, Please download or open the file directly in Adobe Reader or Adobe Acrobat. So don't try to fill it out through a Browser. Some browsers support PDF viewing, but that's not how you need to handle this.

So when I download it and open it up in Acrobat, now I'm the recipient and I'm going to choose HerbOlive and Beyond The Olive. I sort of like those. Again, you're going to see the Submit Form button at the upper right. When I click that, I enter my email address and my name. So once I've entered my email address and my name and I click Send, notice at the upper right, it says Your response was successfully sent. So now I'm going to switch back to being the initiator of this form, and I'm going to go to Track.

And in Track, when I choose View Responses, it checks to see if anybody has responded. There is a little flag up there, 1 new response has been added. When I click Get Started, there is that response. When I double-click on that, there it is, Beyond The Olive and HerbOlive. So when I close this, I don't have to save it if I don't want to. As this goes on, if you're sending this to multiple people, you're going to wait until you get all those responses back. But once you're done and you want to close this off, just right-click on the name here and choose Stop Collecting Data.

It says, Are you sure? And then when you want to completely delete it, just right-click and choose Remove Responses From Tracker. Again, it gives you an opportunity to back out of this, but I do I want to get rid of this, so I click Yes. So what are the advantages of doing it this way instead of just attaching it to an email? Well, for one thing, Acrobat extends those features for Reader on the fly for you, which is kind of nice. And also this is a nice place to just keep track of everybody's responses all in one spot.

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Acrobat X: Creating Forms

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Claudia McCue
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