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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
Have you ever worked in a program that had toolbars and really wished that you could really customize those toolbars, like grab a command from anywhere in the program and add them there, rather than the limited set of tools that they allowed you to? Well, actually Acrobat Pro X has that feature. It lets you add commands from anywhere in the tools or the Comment panel to the toolbar, and you do that via this cool little gear icon called Quick tools. Now, out of the box, Acrobat comes with five tools that are part of Quick tools, in other words they are commands from the tools or the Comment panes that are right there in the toolbar, all right.
And you can leave them there if you'd like or you can remove them. So let's go ahead and see how that works. First click the little gear icon, and it opens up a dialog box called Customize Quick tools. On the left are all the tools that you could possibly want to add, all the tools from the tools and Comment pane, and on the right are all of the Quick tools that are currently showing in the toolbar. So right now we have Sticky Note and Highlight Text from the Comment panel and Delete, Rotate, and Insert From File from the Pages section of the tools panel.
It really makes no difference right now if you know what these tools do, all right, because we will cover them in later videos. What is important to note is that if you're constantly going to the same tool buried in the Tools or Comment panel, why not add them to the toolbar so they are more convenient for you to get to? So let's say that in addition to when you're commenting on PDFs, you use the Sticky Note tool and the Highlight Text tool but maybe you also use Stamps, that you add stamps to your PDFs. So you want to add the Stamps tool to the toolbar.
So just select it right here in the left, click the Right Arrow and it gets added at the end. Now if you want it to group it here with Sticky Note and Highlight Text, just select the tool and then use the Up Arrow or use the Down Arrow to move it to where you want it to be. In the same way you can go to any section of the Tools panel, like for example, Print Production and perhaps add a couple of these tools, all right. So say for example, you do a lot of pre-flighting of your documents. Again, it's not important that you understand what pre-flighting is. At this point it's just the fact that it's a tool that you might be using a lot that you want more convenient access to, so I select it, click the Right Arrow, move it down into position where I want it to be.
Let's add Fix Hairlines as well right there. Now you are not going to see a preview of these tools appear here until you click OK but I can tell you that one thing that you'll probably want to do once you get past like five or six tools is you might want to put a little Separator Bar in between them, otherwise you are going to see this long dizzying array of tiny little icons wondering what the heck they are for. So it helps if you separate them according to function, like these two at the very top have to do with commenting. So you can add a little Separator Bar, sort of like these vertical separator bars yourself.
Just choose the Separator Bar tool, right here, and then move it into position. So put one between the Commenting tools, oops down one, there we go, Stamps is part of commenting, in here. And then maybe I'll add another one in between the Production and the Page Actions one, like that. Now I can click OK, and they are added to the Quick tools toolbar. If you forget what tools these icons stand for, which I can guarantee you will, don't worry about it, just hover over any one of the icons and the Adobe team has thoughtfully filled in very explanatory tooltips for each one of these.
Just as with the customization that you might have done to the actual toolbars here, Acrobat will remember the customization that you did to the Quick tools toolbar. So if you open up a new document or you quit Acrobat and start it again, these things will just be here until you remove them. Now to remove them, unfortunately there is no Reset Quick Tools command. If you right-click here, you won't find it. There is a Reset toolbars command though, so if you choose Reset toolbars, it's going to clear out all the customizations you did to the Quick Tools, as well as to these toolbars.
So if that's okay with you, you can go ahead and choose that. Otherwise to get rid of all the ones that you added you will actually have to go back to the Quick Tools dialog box, select items and move them back to where they came from over here on the left. But we will just leave them as is, because I kind of like this. So just keep in mind that as you learn Acrobat and as you start to dive into all of these tools very deeply in the tools panel or in the Comment panel, that if you are constantly using the same tool over and over again, why not stop for a second and add them up here to the Quick Tools toolbar?
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