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Customizing the toolbar with Quick Tools

From: Acrobat X Essential Training

Video: Customizing the toolbar with Quick Tools

Have you ever worked in a program that had toolbars and really wished that you could really customize those toolbars, like grab a command from anywhere in the program and add them there, rather than the limited set of tools that they allowed you to? Well, actually Acrobat Pro X has that feature. It lets you add commands from anywhere in the tools or the Comment panel to the toolbar, and you do that via this cool little gear icon called Quick tools. Now, out of the box, Acrobat comes with five tools that are part of Quick tools, in other words they are commands from the tools or the Comment panes that are right there in the toolbar, all right.

Customizing the toolbar with Quick Tools

Have you ever worked in a program that had toolbars and really wished that you could really customize those toolbars, like grab a command from anywhere in the program and add them there, rather than the limited set of tools that they allowed you to? Well, actually Acrobat Pro X has that feature. It lets you add commands from anywhere in the tools or the Comment panel to the toolbar, and you do that via this cool little gear icon called Quick tools. Now, out of the box, Acrobat comes with five tools that are part of Quick tools, in other words they are commands from the tools or the Comment panes that are right there in the toolbar, all right.

And you can leave them there if you'd like or you can remove them. So let's go ahead and see how that works. First click the little gear icon, and it opens up a dialog box called Customize Quick tools. On the left are all the tools that you could possibly want to add, all the tools from the tools and Comment pane, and on the right are all of the Quick tools that are currently showing in the toolbar. So right now we have Sticky Note and Highlight Text from the Comment panel and Delete, Rotate, and Insert From File from the Pages section of the tools panel.

It really makes no difference right now if you know what these tools do, all right, because we will cover them in later videos. What is important to note is that if you're constantly going to the same tool buried in the Tools or Comment panel, why not add them to the toolbar so they are more convenient for you to get to? So let's say that in addition to when you're commenting on PDFs, you use the Sticky Note tool and the Highlight Text tool but maybe you also use Stamps, that you add stamps to your PDFs. So you want to add the Stamps tool to the toolbar.

So just select it right here in the left, click the Right Arrow and it gets added at the end. Now if you want it to group it here with Sticky Note and Highlight Text, just select the tool and then use the Up Arrow or use the Down Arrow to move it to where you want it to be. In the same way you can go to any section of the Tools panel, like for example, Print Production and perhaps add a couple of these tools, all right. So say for example, you do a lot of pre-flighting of your documents. Again, it's not important that you understand what pre-flighting is. At this point it's just the fact that it's a tool that you might be using a lot that you want more convenient access to, so I select it, click the Right Arrow, move it down into position where I want it to be.

Let's add Fix Hairlines as well right there. Now you are not going to see a preview of these tools appear here until you click OK but I can tell you that one thing that you'll probably want to do once you get past like five or six tools is you might want to put a little Separator Bar in between them, otherwise you are going to see this long dizzying array of tiny little icons wondering what the heck they are for. So it helps if you separate them according to function, like these two at the very top have to do with commenting. So you can add a little Separator Bar, sort of like these vertical separator bars yourself.

Just choose the Separator Bar tool, right here, and then move it into position. So put one between the Commenting tools, oops down one, there we go, Stamps is part of commenting, in here. And then maybe I'll add another one in between the Production and the Page Actions one, like that. Now I can click OK, and they are added to the Quick tools toolbar. If you forget what tools these icons stand for, which I can guarantee you will, don't worry about it, just hover over any one of the icons and the Adobe team has thoughtfully filled in very explanatory tooltips for each one of these.

Just as with the customization that you might have done to the actual toolbars here, Acrobat will remember the customization that you did to the Quick tools toolbar. So if you open up a new document or you quit Acrobat and start it again, these things will just be here until you remove them. Now to remove them, unfortunately there is no Reset Quick Tools command. If you right-click here, you won't find it. There is a Reset toolbars command though, so if you choose Reset toolbars, it's going to clear out all the customizations you did to the Quick Tools, as well as to these toolbars.

So if that's okay with you, you can go ahead and choose that. Otherwise to get rid of all the ones that you added you will actually have to go back to the Quick Tools dialog box, select items and move them back to where they came from over here on the left. But we will just leave them as is, because I kind of like this. So just keep in mind that as you learn Acrobat and as you start to dive into all of these tools very deeply in the tools panel or in the Comment panel, that if you are constantly using the same tool over and over again, why not stop for a second and add them up here to the Quick Tools toolbar?

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This video is part of

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Acrobat X Essential Training

97 video lessons · 31205 viewers

Anne-Marie Concepción
Author

 
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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