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One thing that's fairly simple to do with PDFs is to crop them, and you do that with a very handy Crop tool. So, let's take a look at a couple of examples why you might want to do that and how to do it. We are looking at two-up form right here for employee verification and let's say that you don't need this to be two -up, you just want a one-up form. Perhaps, you are going to print out just one or you want to include it in a different PDF. How do you do that? You don't have to actually select all these items and delete them with the Edit Object tool; instead you use the Crop tool. It is a Page tool, so go to the tools panel and under Pages look for the one that says Crop, and then it gives you this crosshair, which a lot of users are like, well, now what? What I am supposed to do? You are supposed to drag the Crop tool around the portion of the page that you want to keep, not around the portion of the page that you want to crop.
Now, that's a little confusing, but let's just says that we want the top half. All right, we don't need all that white space on either side. So I am just dragging with the Crop tool to get this kind of a selection rectangle around what it is that I want to keep. Now, after you drag it out, you do have a chance to tweak it a bit by hovering your cursor over the corners. When they turn into the double headed arrows, that means that you can sort of drag that a little bit and I kind of like that. Then to actually do the crop though, you need to double-click inside the crop area. So I double-click, and then you're confronted with this crazy dialog box called Set Page Boxes.
It doesn't even say Crop anywhere up here, which is strange. But it's telling you, okay, let's look at the Crop Margins, and it's showing you the entire page, and then what it is that you are cropping inside there. If you know the mathematical amount, .5 inches from the Top, and then this thing will adjust, and from the bottom maybe you wanted to be actually 6 inches from the Bottom. I am just typing it in, and then pressing Tab to make it so. One thing that I wish you could do, that you can't, is you can't actually grab the cropping boundaries here.
If you are trying to crop to a particular size, you can get an idea of how large the page is going to be right here, it is telling you how large your crop page size is going to be or you can actually enter in a page size to crop to that size. But for now we are just going to leave it as is and click OK. Let's zoom out a bit and there is our cropped document, nice and easy. Let's take a look at another document that I have open here, called HanselandPetal_catalog. This is something that I encounter a lot as a graphic designer, and that I use the Crop tool for.
The situation is that I have exported a multiple page catalog to PDF for my commercial printer and they need crop marks and bleed marks and color bars and registration marks on every spread, which I included when I exported to PDF. But now I want to send this to say my client, or I want to post on my web site in my portfolio, and I don't want to include all the stuff on the outside. I don't need to go back to InDesign and export without the printers marks, I can just crop it right here. So again, I'm going to open up the tools panel, choose the Crop tool and then I am going to start dragging out to enclose what I want to keep and I have crop marks here.
How handy is that! So I can just align my little Crop tool cursor to the crop marks. There we go, and then double-click. I get the same dialog box. Now, one thing I want to show you here is, I actually want to do this cropping on every single page or every single spread of this document. So, at the bottom, I want to say Page Range, All. So one drag of the Crop tool can crop every single page in this document. I'll click OK, and there we go. All that stuff has been cut out of every spread, nice and neat with the Crop tool, one of the easiest and most convenient tools to use in Adobe Acrobat.
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