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Up and Running with Acrobat XI

Creating portfolios


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Up and Running with Acrobat XI

with Claudia McCue

Video: Creating portfolios

Under Create, you're going to see an option for PDF Portfolio. Now, PDF portfolio is kind of an interesting thing. It does not convert files that you incorporate into it into PDFs. It just contains them within a PDF shell, but they keep their original identity. In other words, if you incorporate a Word file in a PDF portfolio, it's still a Word file, but it gets carried inside a little PDF wrapper. So let's see how this works. When I click Add Files, I am going to go to exercise files, to CL_3, down into the PDF Portfolio folder, and click on the first file, then hold down Shift and click on the last file, because I want to incorporate them all.
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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Up and Running with Acrobat XI
1h 58m Appropriate for all Oct 08, 2012

Viewers: in countries Watching now:

Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.

Topics include:
  • Understanding the Portable Document Format (PDF)
  • Inserting, replacing, and extracting pages
  • Combining PDFs
  • Creating PDFs from Word, PowerPoint, and Excel
  • Converting web pages to PDF
  • Scanning hard copies of documents
  • Printing to PDF
  • Exporting to other formats from Acrobat (such as the Excel .xls)
  • Adding hyperlinks and bookmarks
  • Marking up a PDF with annotations and drawings
  • Using shared reviews
Subjects:
Business Collaboration Productivity
Software:
Acrobat
Author:
Claudia McCue

Creating portfolios

Under Create, you're going to see an option for PDF Portfolio. Now, PDF portfolio is kind of an interesting thing. It does not convert files that you incorporate into it into PDFs. It just contains them within a PDF shell, but they keep their original identity. In other words, if you incorporate a Word file in a PDF portfolio, it's still a Word file, but it gets carried inside a little PDF wrapper. So let's see how this works. When I click Add Files, I am going to go to exercise files, to CL_3, down into the PDF Portfolio folder, and click on the first file, then hold down Shift and click on the last file, because I want to incorporate them all.

So when I click Open, Acrobat shows me the default layout, which is the Click-Through layout. So I have a little filmstrip across the bottom, so I can click on the little thumbnails and then it shows me larger version. And I can provide some information for the recipient. For example, this is a PDF. See the little i? When I click on that, it's sort of like a little card that flips over, and I could tell the recipient, "This is last year's project." And then when I click the little X, it flips back over.

So, I can give a lot of information to the recipient about how they should use these files or the significance of these files. This Illustrator file, I could tell them that this is a CS6 file, so they would know that they have to have Adobe Illustrator CS6 to open it. But there are other layouts. Let's see what they look like. There's the Freeform layout, and this is sort of like you have little cards on your desktop, and you can position them however you want. You can kind of stack them up. It's really kind of cute. And then you could change the Visual Themes.

You could choose one of the other Visual Themes and get a different background. Because they're part of the Freeform layout, they're still repositionable. Now, notice that these don't have the little i on them, so how would I add information to them? All I'd have to do is double- click, and it brings this up. There is the little i, and I could just say that this is going to be the Cover Image, and then click the little X, and it flips back over, and I have added that information now. So that information can be really handy for the person on the other end who wonders, well, I have all these files; how am I supposed to use them? Let's look at two more arrangements.

The Linear is what the name implies. It's very much like your original one, except notice they sort of fly up and get bigger. It's a little bit cuter. And then probably the most entertaining portfolio layout, the Wave. See, it takes a minute for it to build, so as I scroll through, they sort of fly over and fly away. There is a certain entertainment factor to this. But remember that you could start with one of the portfolio layouts. If someone has built a Custom one, you could import that, and then you can modify that starting point by using one of the other Visual Themes.

You can change the color palette that's used. For example, here if I change the color palette, you'll see there's a line that changes color, and the border changes color when it's highlighted. So, you can modify these after you've chosen a starting point, but then what do you have when you're done? Well, when I choose File > Save Portfolio-- and I am just going to put this on my desktop. And because I am going to send this to somebody that's working on a chapter of a book, I will just name it Art Resources for Book. And notice that the File Type is PDF.

But remember, it's a special kind of PDF that has all these little files inside. It's sort of like a little chocolate-covered cherry. So when I choose File > Open and I find my PDF portfolio and open it up, then there are all my files, and if I need to extract them, I can scroll along and I can find--maybe I want to pull out that Illustrator file. That brings it up for me. And then when I hit the little down arrow, I extract it. So I can save it wherever I want, and what it's going to save it as is my Illustrator file.

So, I might want to put my file extension on here, but I think it would pick it up anyway. And when I save it, now I have an Illustrator file. And I need to have Illustrator of course to open it up. So that's a consideration when you use a PDF portfolio; even though the end user can open up the portfolio in Acrobat, whether it's Standard or Pro, even in the free Reader, they still have to have the appropriate application to open up the files that you've contained within that portfolio. And if they don't, of course they're not going to be able to open those files. So, how does this help you? Well, it's an alternative to sending a ZIP file.

It's not necessarily smaller than a ZIP file, but it carries a little intelligence with it. It means that they have visual cues to what the files are inside. They can choose to extract them or not, and they have some information about the files that they wouldn't have if they'd just gotten a ZIP file. So consider this in the future. And another place where it might be helpful, if you have to send this to somebody who's firewall doesn't let ZIP files through, chances are a PDF will get through when a ZIP file won't. So you might find that kind of helpful. So that's PDF portfolios.

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