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With Acrobat 9, Adobe continues to evolve the venerable PDF from a simple paperless document into a collaborative hub for many forms of digital communication. In Acrobat 9 Pro Essential Training, Brian Wood explores the many new and enhanced features in version 9 of Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended. He demonstrates different ways to create and modify PDFs, including the enhanced OCR tool, and shows how to combine them with other files into a PDF Portfolio. Brian covers collaboration in detail, including the new Collaborate Live and Shared Review options. He also investigates redaction and other security features. Example files accompany the course.
Converting individual files to PDF can be a pretty time-consuming process. In this video you'll see how to batch convert multiple files to PDF, basically to speed things up a bit. Now, you don't have to use something like this obviously, but if you have files that you're trying to convert to PDF over-and-over again or you keep dealing with the same types of files, you can use what's called Batch Conversion. Batch Processing or Batch Conversion has been in Acrobat for quite a while, but it's now a menu item for us to be able to use under the File menu. So we've got some files out here, choose File, let's see once again, Create PDF, now this is one of the only places you will see this, it's not under the Create PDF button, you'll see Batch Create Multiple Files.
Choose Batch Create and what we are trying to do here is like I said we are just trying to save a little bit of time. So it's going to allow you to create a bunch of files, it's not going to merge them together, it's going to make individual PDF files out of every native file you choose, like the JPEG or Word document etcetera and it's just a little bit faster. The thing about doing this is it's going to utilize the processes of its settings within each individual application. So as we add files, let's say like a Word document, you have to have Word on your machine to be able to do this because it opens Word and uses Word to convert, it's just in the background.
Now we can add files, we can add a whole folder. I'm going to add some files here, I'll click Add Files, I'm in the Batch folder in here and you'll see that I've got three individual files in here. So select all three. You can Shift+Click to do that or add them and you'll see it says somewhere out here it'll say something like All Supported File Types or All File Types and there is a menu item here telling you everything that you can convert for yourself here, it's everything supported. Add the files by clicking Add Files, you'll see a list out here, there is no reason around here for the ordering out here, it's just how they were selected, it doesn't matter, it's going to convert them independently.
By clicking OK it will open each application independently, use the settings that were last set in there and run. Now sometimes if you get little carried away with this, I tried like 50 documents at one time, just go to lunch, OK, so sometimes it's going to happen, so if I click OK, it's going to start running, it's going to ask me and say just a few things here, what do you want to do when you save these? We can save them as the originals, so in the same folder, it'll just name the exact same thing. You can tell them to go to a specific folder, I'll leave them in the same folder, you can keep the original file names, it'll just put a .pdf at the end or you can add to the original file names.
Now the reason why I might do batch processing needs is because maybe there is part of the same proposal I'm working on or concept I'm working on, so I can add things, I typically add things like the name of the project I'm working on etcetera. So it might be like the thompson project, and I typically put like an underscore or something because I don't want it right into the name, so it adds this to the beginning of every filename and keeps the original filename otherwise and it will overwrite anything that's already existing, so in case something happens and you need to try it again you can overwrite them.
Click OK, it's going to start running through right now. You can see right here it says start the application which created the selected the document, so we need to have those on our machine to get this to work. Now that they are all completed, Acrobat doesn't give you any indication, any warning signs, you just have to go out and take a look. So now that I've got my folder out here, I'll open that up and be able to see that where the original files were you will see the copied files and the PDFs are created with the prefix that I put on in the thompson_. So by using the batch processing we have a way to be able to speed up our workflow without having to open any individual files, go to each applications, save them, convert to PDF etcetera, it makes it a lot faster on you in the end.
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