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Creating links with the Link tool

From: Acrobat X Essential Training

Video: Creating links with the Link tool

Adobe Acrobat's Link tool is one of my favorite tools in the program, and it's been with the program forever. It's just a simple little tool that lets you drag out a rectangle and turn whatever is underneath that rectangle into a link. So let me show you how that works. The Links tool is inside the Tools panel, believe it or not. Go down to Content, it's down here under Add or Edit Interactive Object, the Link tool. When you select it, you get a little crosshair and as I said, all you need to do is drag a rectangle around something that you want to be a link. It can be as little as a tiny little letter, it could be as large as an entire graphic, it could even be over a completely empty area, if you want to make a secret link for some reason.

Creating links with the Link tool

Adobe Acrobat's Link tool is one of my favorite tools in the program, and it's been with the program forever. It's just a simple little tool that lets you drag out a rectangle and turn whatever is underneath that rectangle into a link. So let me show you how that works. The Links tool is inside the Tools panel, believe it or not. Go down to Content, it's down here under Add or Edit Interactive Object, the Link tool. When you select it, you get a little crosshair and as I said, all you need to do is drag a rectangle around something that you want to be a link. It can be as little as a tiny little letter, it could be as large as an entire graphic, it could even be over a completely empty area, if you want to make a secret link for some reason.

But let's say that we wanted this little subhead or sidebar to turn into a link if somebody clicked it. I am just going to drag out a rectangle on top; you don't have to be perfect, because you can always come back and resize it. As soon as you release the mouse button, you get the Create Link dialog box. It wants to know about the Appearance of the link. It should have put a rectangle around it to let people know that it is a link. I usually prefer to leave it as an invisible rectangle and use the page design to convey that what this thing is, is a link, like a different color type or a sidebar hanging out with the drop shadow.

Then when somebody clicks on it, what should happen? Should the inside area of that square that you dragged out, should it Invert, should it get a brief outline, should nothing happen, let's just leave it at Invert for now. And then what happens when somebody clicks the link? This is the important part down here. Your choices are, Go to a page view; it means another page in the document. Open a file, another PDF or basically any file; Open a web page, which is essentially the same as creating a hyperlink, something that I covered in a different video; or creating a Custom link, and we'll talk about that too as well.

Let's try, Go to a page view. Select page view, and the idea being, when somebody clicks here, I want them to go to a detailed page later in this brochure that's all about the tour. So I'll say, Go to a page view, I click Next, and I'll get a little dialog box that says, Use any means necessary, scrollbars, mouse, zoom tools to select the target view and then press Set Link. It's very simple. So let's say that I came over here and it was actually the picture of the avocado that I want people to get to, so I'm going to zoom in, and so I get over there to the avocado here, that's the one I want, the link to bring people.

So I'll click Set Link, and to signify that the link has been set, I see this little blue rectangle surrounding it along with resize handles, if I want to resize the link. And then to test it, I'll switch to the Hand tool or the Selection tool, you know, the usual tools that somebody with Reader or Acrobat would be using to read this, hover over it, and I'll see that the cursor changes into a pointing finger. I click and bam, it jumps to the avocado. So that is called the Page View Link. And if you want to edit a link, what you do is you just either select the Link tool again, or you select the Select Object tool and then you'll see an outline appear around all the links in the page and you can just double-click it to edit it.

So if I want to change the action, Instead of going to Page 2 with this Custom Zoom level, I can do something different. But let's, actually instead of editing this, we'll make a new link. Let me zoom out and I'll use the Link tool, and this time we'll go around Taste of California, this header. Here you go. Dialog box opens, this time we'll choose Open a file, right? So we choose Open a file. It says, what is the file that you want to open? This file is inside the folder called hyperlinks, and I'm going to have it open this other PDF.

And so, it wants to know what happens when it opens, should the Window be set by the user preference, should it be in a New window or should it be added to the Existing window? In other words, should that PDF that I am opening replace this PDF, or should the user be prompted about what they want to do? So I'll just say, New window, click OK, and let's test that out. We switch to the Hand tool, click, and there, it opens up and it's in a new window, see there's my old document. As I said it could be an Excel file that opens up in Excel, it could be an image that opens up in Preview on the Mac or Picture and Fax Viewer on a PC, or Photoshop.

Of course, it depends that the user needs to have that program installed in order to open it. Let's try another kind of link. I'll grab the Link tool, this time I'll go on the little logo, for Taste of California. Let's Open up a web page. This is a very simple one; you click Next, what's the URL? So you just type in the URL. That is essentially the same as creating a hyperlink, by the way. In the hyperlink video I mentioned that you would select text, right-click and choose Set a Link, but in the end it set a link just like this. So if I wanted to set a link with the Link tool, instead of using the Text tool, I could just drag out a link around a URL, say Open a web page, and then the Custom link though is actually really cool.

Let's say, I want to do a custom link around the headline. I have the Link tool still selected, this time I'll say Custom link. Go to Next, and now in addition to the Appearance, I have this list of Actions, and Actions I'm going to talk about in a bit more detail in a video devoted to actions. But basically an action is something that you can have Acrobat do in response to clicking a bookmark, in response to clicking a page, opening a PDF or somebody clicking on a link. There are all sorts of really cool actions that can enliven your PDFs.

As you can see, you can Play a sound, you can Reset a form, you can set a bookmark to automatically search the document. So if you choose Execute a menu item, then Acrobat presents you with a list of all the menu items saying, which one do you want it to happen? So if I say, well, I wanted to go to the next page and click OK, and you see executed menu item Next Page. You can continue adding multiple actions to the same link if you wanted to. I am just going to leave it at that, say OK, and now let's check it out. We'll use our Hand tool, click on there, and it jumps to the next page.

So using the Link tool is one of the most flexible ways, and easy ways, to add interactivity and interest to your PDFs.

Show transcript

This video is part of

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Acrobat X Essential Training

97 video lessons · 31489 viewers

Anne-Marie Concepción
Author

 
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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