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Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.
If you need to create a simple Acrobat form, you can create your artwork in whatever program you're comfortable with, like Word or InDesign or Illustrator, and then make a PDF from that and let Acrobat help you out. Under Tools and Forms, you choose Create. And Acrobat asks if you want to start from scratch. And that would be using something called LiveCycle Designer, which is a separate program that is installed with Acrobat on Windows. But that's not how we're going to do this. I want it to do it from my existing document.
So, when I click Next, it says, "Are you sure you want to use the current document?" Acrobat is always trying to help you out. When I click Continue, that's how fast it happens. Now, if this were a multipage file with a lot of complex potential fields, yes, it would take longer. But in this simple file, it's pretty quick. And it even informs you, hey, you are in Form Editing mode, which is sort of a little separate mode within Acrobat, and it tells you how to get out of that mode too. So, when I click OK, you can see all the form fields have been named by the adjacent text. So, if you had an entire paragraph by a potential field, it's going to give it a really long name.
So, things like that you're going to have to edit. But this does give you a great head start, and it does a really clever thing with this Credit Card field. So, to test, again, you have to close Form Editing. Now, I'm back in Main mode. You see the lavender bar that tells you that this is a fillable form. And then as you type and tab between fields, it's very easy to start filling out. And look what happens in this Credit Card Number field. It divides it up into those little squares. It's really just a visual effect. It's still one field with just continuous data in it.
But it makes it so easy for the person on the other end to understand how many numbers they have to have and so forth and so on. Again, it's about making it easy for you and making it easy for the person who is trying to fill out this form. So, the next time you have to create a form, remember these little controls in Acrobat, and see if it doesn't make work a whole lot easier for you.
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