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Acrobat X: Creating Forms

Creating dropdown boxes


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Acrobat X: Creating Forms

with Claudia McCue

Video: Creating dropdown boxes

Drop-down lists are used when you want to give the user only one choice out of a list of options. For example, a state. You want them to choose their state, they can't choose multiple states. By the way, since you may frequently create a state's drop-down list, a little advice. Once you've created one, remember where you saved it. You might even save a special little PDF that just stores that state's drop-down. So you can copy and paste it and put it into future forms. So let's see how that list is constructed. Go to Edit and I choose my drop-down list tool.

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Acrobat X: Creating Forms
2h 27m Intermediate Feb 16, 2012

Viewers: in countries Watching now:

This course demonstrates how to design a form from scratch in Word, Illustrator, or InDesign—or from an existing electronic document. author Claudia McCue teaches how to add interactive fields like check boxes, buttons, drop-down lists, and digital signature fields; how to add field calculations like sum or average; and how to use JavaScript for more advanced calculations. The course also covers how to enable forms for Acrobat Reader users, add security to a form, distribute it via email or the web, and collect data from recipients.

Topics include:
  • Designing forms in multiple applications
  • Creating and editing fields
  • Using auto-recognition
  • Adding buttons and check boxes
  • Creating and adding artwork
  • Performing math in a form
  • Creating an order form
  • Securing forms with passwords and digital signatures
  • Distributing forms via email or Acrobat.com
Subjects:
Business Forms
Software:
Acrobat
Author:
Claudia McCue

Creating dropdown boxes

Drop-down lists are used when you want to give the user only one choice out of a list of options. For example, a state. You want them to choose their state, they can't choose multiple states. By the way, since you may frequently create a state's drop-down list, a little advice. Once you've created one, remember where you saved it. You might even save a special little PDF that just stores that state's drop-down. So you can copy and paste it and put it into future forms. So let's see how that list is constructed. Go to Edit and I choose my drop-down list tool.

We are going to name it STATES and then open up my Properties. Under Appearance I think I might get rid of my Fill Color just so I don't cover up anything in the artwork, and here's where all the work is. I have to enter my items. I am not going to do all 50 states. You will be glad to know. So this Sort items option will alphabetize. Now one of the problems here is that one of the states is now going to be the default choice, even if I choose Alaska. What if they don't live in Alaska? We want to make sure that they don't accidentally leave that choice in there when it's incorrect.

So I recommend that you create sort of a placeholder. I'm just going to do ... and Add, couple of nice things about that. That's always going to go at the top of your list alphabetically. So even though you still have your items sorted, that's going to be the first item, and if it's the last thing you create, remember that whatever is selected when you exit this dialog, that's going to be the default choice. So when I click Close and I close my Form Editing, that's what this looks like. So they should be alerted by seeing those three little dots that, oh, they need to make a choice in that list.

So that's how you create drop-down list.

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