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Creating a digital id

From: Acrobat X Essential Training

Video: Creating a digital id

Let's say that you get a PDF like this, it's a nondisclosure agreement, and toward the end of it you'll see that there is this digital signature field. How are you supposed to sign this if you don't really have a digital signature? What you need is a digital ID, and if you don't have one, what's really cool is that Acrobat will just step you through it to create one on the fly the first time that you encounter one of these digital signature fields. And once you have a digital ID, it's saved on your computer, and you'll be using that over and over. Every time you need to click inside of a digital signature field or send somebody a certificate-based protection, you'll be using the same ID over and over again.

Creating a digital id

Let's say that you get a PDF like this, it's a nondisclosure agreement, and toward the end of it you'll see that there is this digital signature field. How are you supposed to sign this if you don't really have a digital signature? What you need is a digital ID, and if you don't have one, what's really cool is that Acrobat will just step you through it to create one on the fly the first time that you encounter one of these digital signature fields. And once you have a digital ID, it's saved on your computer, and you'll be using that over and over. Every time you need to click inside of a digital signature field or send somebody a certificate-based protection, you'll be using the same ID over and over again.

And it's protected because it's on your computer, which obviously you can only get to if you know the password to log on to your computer, and it has its own password, which you make up and apply at the same time that you create a digital ID. So let's see how we can create one on the fly right here by clicking inside this signature field. I am going to zoom in a bit with Command+Plus or Ctrl+Plus, and I am just going to click right inside here. Add Digital ID. Answer this question: I want to sign this document using--if you have a digital ID already you can choose that, because then it's going to search for one. Or if you want, you can create a new digital ID.

So we are going to create a new digital ID. Next. What kind, and where would you like to store it. It's called a self-signed digital ID. Because there's another kind of digital ID that can get assigned to you from a server-based solution, what we're doing here is called self-signed. We're just going to select the very first one, the PKCS#12. Don't ask me what that means. Now we need to enter our identity information. When we generate the certificate, this information will be included.

So what is your actual full name? What is your organizational unit? I guess this would mean "marketing," or the location that you are at. I am just going to leave this blank. If you want to include your company, which I usually do, you would put it in here, so I'm going to say, Two Trees Olive Oil. There we go, and I'll change my name to Olivia Napolitano. There we go.

Country/Region and then Enable Unicode Support, I am just going to leave that as is for now, and then click Next. Now enter a file location and a password for your new digital ID file. You are going to need this password the next time you use it, so make sure it's something that you're going to remember. And of course, to keep it secure, you want it to be something that people will not be able to guess. So it shouldn't be your name, or your dog's name. And then also where do you going to save it. Now it's going to save it in this kind of hidden folder called AppData\Roaming\Adobe, and so on.

You can just leave it there because the next time that you need to use the digital ID, that will be the first place that Acrobat looks, right after you type in your password. And when you need to export it to send to somebody, it will look there. But if you're like me, that you actually would like to know where it is, so that you can back it up, and you can copy down to another computer to use there, you can change the location and save it in some other kind of secure folder or innocuous folder on your hard drive. I'll just leave it as is and then the password I'll use--again, we have our password rater here to let us know if it's a strong password or a weak password. So if I type 123, that's a fairly weak password.

So we'll try 123hello, which is medium, and let's type 321,123,456. It doesn't like any of those. You know what the best thing is a combination of uppercase, lowercase, numbers, and letters. So I'll say "123!hello." That's fine. So just separating those two parts with an exclamation point made it a much stronger password, harder for software programmers who specialize in this kind of thing for them to crack.

Now we have to remember that. That was 123!hello and then click Finish. The next time you click inside of a digital signature file, this will pop up automatically. It will assume that you want to sign-on as Olivia. And if you had created other ones they would appear here, or you could choose a new ID. You have to remember your password, 123!hello, and then you can just click Sign. Now the appearance is standard text, so it's your name and notice it also has digitally signed by Olivia.

It has more information, your e-mail address that kind of thing, but you could also say Create New Appearance, and you can import a graphic. So a really cool thing is to actually scan your signature, and then you can import that signature as a graphic. So your signature appears there. It's still is going to be appearing next to this information like your Name and Date and Location and so on, but it will look a lower fancier than these letters. Let's go back to Appearance. We want Standard Text, Olivia. And I'll click Sign, and then you want to save it as NDA-withsigfields-signed. There we go.

This is digitally signed, and you can see that now there is a new panel on the left that tells you that it is signed and all signatures are valid. That's the Signature panel, signed by Olivia Napolitano, and so you just send this back to the person, and that is how you create your digital ID, and that's saved on your computer. Pretty simple.

Show transcript

This video is part of

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Acrobat X Essential Training

97 video lessons · 30983 viewers

Anne-Marie Concepción
Author

 
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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