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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
Let's say that you get a PDF like this, it's a nondisclosure agreement, and toward the end of it you'll see that there is this digital signature field. How are you supposed to sign this if you don't really have a digital signature? What you need is a digital ID, and if you don't have one, what's really cool is that Acrobat will just step you through it to create one on the fly the first time that you encounter one of these digital signature fields. And once you have a digital ID, it's saved on your computer, and you'll be using that over and over. Every time you need to click inside of a digital signature field or send somebody a certificate-based protection, you'll be using the same ID over and over again.
And it's protected because it's on your computer, which obviously you can only get to if you know the password to log on to your computer, and it has its own password, which you make up and apply at the same time that you create a digital ID. So let's see how we can create one on the fly right here by clicking inside this signature field. I am going to zoom in a bit with Command+Plus or Ctrl+Plus, and I am just going to click right inside here. Add Digital ID. Answer this question: I want to sign this document using--if you have a digital ID already you can choose that, because then it's going to search for one. Or if you want, you can create a new digital ID.
So we are going to create a new digital ID. Next. What kind, and where would you like to store it. It's called a self-signed digital ID. Because there's another kind of digital ID that can get assigned to you from a server-based solution, what we're doing here is called self-signed. We're just going to select the very first one, the PKCS#12. Don't ask me what that means. Now we need to enter our identity information. When we generate the certificate, this information will be included.
So what is your actual full name? What is your organizational unit? I guess this would mean "marketing," or the location that you are at. I am just going to leave this blank. If you want to include your company, which I usually do, you would put it in here, so I'm going to say, Two Trees Olive Oil. There we go, and I'll change my name to Olivia Napolitano. There we go.
Country/Region and then Enable Unicode Support, I am just going to leave that as is for now, and then click Next. Now enter a file location and a password for your new digital ID file. You are going to need this password the next time you use it, so make sure it's something that you're going to remember. And of course, to keep it secure, you want it to be something that people will not be able to guess. So it shouldn't be your name, or your dog's name. And then also where do you going to save it. Now it's going to save it in this kind of hidden folder called AppData\Roaming\Adobe, and so on.
You can just leave it there because the next time that you need to use the digital ID, that will be the first place that Acrobat looks, right after you type in your password. And when you need to export it to send to somebody, it will look there. But if you're like me, that you actually would like to know where it is, so that you can back it up, and you can copy down to another computer to use there, you can change the location and save it in some other kind of secure folder or innocuous folder on your hard drive. I'll just leave it as is and then the password I'll use--again, we have our password rater here to let us know if it's a strong password or a weak password. So if I type 123, So we'll try 123hello, which is medium, and let's type 321,123,456. It doesn't like any of those.
that's a fairly weak password. You know what the best thing is a combination of uppercase, lowercase, numbers, and letters. So I'll say "123!hello." That's fine. So just separating those two parts with an exclamation point made it a much stronger password, harder for software programmers who specialize in this kind of thing for them to crack.
Now we have to remember that. That was 123!hello and then click Finish. The next time you click inside of a digital signature file, this will pop up automatically. It will assume that you want to sign-on as Olivia. And if you had created other ones they would appear here, or you could choose a new ID. You have to remember your password, 123!hello, and then you can just click Sign. Now the appearance is standard text, so it's your name and notice it also has digitally signed by Olivia.
It has more information, your e-mail address that kind of thing, but you could also say Create New Appearance, and you can import a graphic. So a really cool thing is to actually scan your signature, and then you can import that signature as a graphic. So your signature appears there. It's still is going to be appearing next to this information like your Name and Date and Location and so on, but it will look a lower fancier than these letters. Let's go back to Appearance. We want Standard Text, Olivia. And I'll click Sign, and then you want to save it as NDA-withsigfields-signed. There we go.
This is digitally signed, and you can see that now there is a new panel on the left that tells you that it is signed and all signatures are valid. That's the Signature panel, signed by Olivia Napolitano, and so you just send this back to the person, and that is how you create your digital ID, and that's saved on your computer. Pretty simple.
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