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Creating check boxes

From: Acrobat X: Creating Forms

Video: Creating check boxes

This form uses both radio buttons and checkboxes. While we're going to concentrate on checkboxes in this exercise, this is a nice opportunity to compare the way the two fields behave. Radio buttons such as the one by Roast Beef or Rosemary Chicken or Vegetarian Platter, allow only one choice. I can't choose all three entrees, after all it would be a big greedy. But at the bottom, we're using checkboxes, so that they can choose their sides. Maybe they want some Garlic Potatoes, the Vegetable Medley and some Cranberry Sauce.

Creating check boxes

This form uses both radio buttons and checkboxes. While we're going to concentrate on checkboxes in this exercise, this is a nice opportunity to compare the way the two fields behave. Radio buttons such as the one by Roast Beef or Rosemary Chicken or Vegetarian Platter, allow only one choice. I can't choose all three entrees, after all it would be a big greedy. But at the bottom, we're using checkboxes, so that they can choose their sides. Maybe they want some Garlic Potatoes, the Vegetable Medley and some Cranberry Sauce.

Well, what if they change their mind? Well, they can click again and the field clears itself out and maybe they'd rather have Polenta. So, that's the way checkboxes work. You can choose as many as you like. They're not mutually exclusive like radio buttons, and to uncheck one, all you have to do is reclick on it. So, let's see how checkboxes work. I'm going to go back to the start version of this file, go to Tools, Forms and choose Edit, and you'll often see this, Acrobat offers to do the auto-recognition. We don't want that, so I click No.

Checkbox is the second tool in the row up here, and we're going to skip the radio buttons, because we're not going to work on them until later. All I have to do is just click and drag, create a little rectangular field; the little yellow mini dialog box comes up. And you can name this whatever you want, I will say that I am a fan of short field names, and as you create more and more of them, you may find that you tend to abbreviate. All right! I might go so far as to just type gp for garlic potatoes. It's whatever works for you. Do I want to change some of the properties? Let's take a look at them.

When I click on All Properties, of course my Check Box Properties dialog comes up. I can choose a Border Color and Fill Color, and by default, it puts a black border and a white fill on it. Well, I already have a square in place in my artwork, so there's really no need for this. I'm going to just change my Border Color to No Color, and change my Fill Color to No Color. For my Options, I can choose the Check Box Style, in other words what's going to appear in that checkbox, when somebody clicks it. I'm going to leave it at the default, Check and Close. Now, let's see what some of the other options are.

I'm going to go back to my Checkbox Tool and I'm going to make a new field by Vegetable Medley. I'm going to name it vm for vegetable medley. Again, you name it whatever works for you, and I think I'll change this to Circle. We might want to stop here and consider the export value. If you have any build a form that's going to have to talk to some sort of server process, maybe there's a script that needs to know what to do with the content coming from this form, you should work with the IT person or the scripter who creates that script, because they may ask you to name your field's certain things, and they may ask you to set your Export Values in certain ways.

Saying Yes here just means I checked this checkbox next to this entry, but maybe we'd like to say, vegetable medley. It just depends on what's happening on the other end. When I click Close, here we go. I'm going to make another one. I don't think I'll take the time to fill all of these out, I just want you to see what some of the options are. So, this one is going to be cran and when I go to All Properties I think I'll change this from Check to maybe Diamond. I'm not going to worry about the Export Value. All I'm really trying to show you here is that you have options for how that checked item is going to look and you have some options for what your Export Value is.

Again, that depends on what happens to this form after people fill it out. When I click Close, and I Close Form Editing; now I can test. But notice what happened to my other little two checkboxes. I forgot to change the color to a fill of none and a border of none. Well, there are some things that you can fix after the fact. This is why I suggested that you put your Select Object tool up in your Quick Tools bar, because it comes in so handy at times like this. I'm going to get my Select Object tool, I'm just going to throw a marquee over both of those fields to select them both, right-click and choose Properties.

Now you can't change everything about them, because some things are unique to each field, but one of the things I can change, I can go to Appearance and I can set both of them to have no border color and no fill color. When I Close, I can switch right back to my Hand tool and test. Again, we're seeing that blue highlight. If you want to double-check, you can turn that off and you can see now there's nothing covering up the original artwork. So, that's how you create checkboxes.

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Acrobat X: Creating Forms

38 video lessons · 16055 viewers

Claudia McCue
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