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Acrobat X Essential Training

Creating and adding buttons


From:

Acrobat X Essential Training

with Anne-Marie Concepción

Video: Creating and adding buttons

One of the most powerful and fun to use interactive tools in Adobe Acrobat is the Button tool. The Button tool can be found in the tools pane under Contents. There's a Button, that says, okay, if you were watching the other video that I did about Links, a Button can act just like a link, except it also has more properties. So you could call it like a superlink. Like a Link, you can use the Button tool to drag an area over any part of your page. So when people click on it something happens. For example, I could drag the button over the title of this document, and we will just leave the button Field Name as is, but if you go All Properties and come over to Appearance, you could say the Border Color is none, and the Fill Color is none, then in Actions you can go ahead choose the action that you'd like to apply, just like the link, Execute a menu item, Open a file, Open a web link.
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and Acrobat.com
Subjects:
Business PDF
Software:
Acrobat
Author:
Anne-Marie Concepción

Creating and adding buttons

One of the most powerful and fun to use interactive tools in Adobe Acrobat is the Button tool. The Button tool can be found in the tools pane under Contents. There's a Button, that says, okay, if you were watching the other video that I did about Links, a Button can act just like a link, except it also has more properties. So you could call it like a superlink. Like a Link, you can use the Button tool to drag an area over any part of your page. So when people click on it something happens. For example, I could drag the button over the title of this document, and we will just leave the button Field Name as is, but if you go All Properties and come over to Appearance, you could say the Border Color is none, and the Fill Color is none, then in Actions you can go ahead choose the action that you'd like to apply, just like the link, Execute a menu item, Open a file, Open a web link.

The Trigger is a click. So a mouse click is equivalent to Mouse Up. There are other triggers that you could select, but they really make not that much sense. So in other words, in this way a button is exactly the same as a link. Now let's see how much more powerful it could be. Let's close out of here and I am just going to go ahead and delete this button that we just created. So I am right-clicking and choosing Delete. This time I am going to make a button to the right of the headline by dragging rectangularly with the button, go to All Properties, and now I can actually give a Fill Color and a Border Color to this.

Let's say that we wanted to add a button on the cover page of this PDF that prompted somebody to open up another PDF. Like say, the verification form that they need to fill out indicating that they've read the manual. So we want to give this a color, so they know that there is actually a button here and let's go ahead and let's try this color orange. That's good. Then the Font Size, we are going to put a label right on here and what Font Size do we want? Well I'm going to make something really large. Not limited to this dropdown menu. Let's say 24, and we'll leave the text color Black.

Then the options here are, what do you want to show, the Label only in labels which you type here? Or do you want to show the label on top of an icon, and an icon is artwork that you can bring in, which we'll do in a little bit. But for now, let's just choose Label only, and we will say Label is, Open the other PDF. Then the Action will be to actually Open a file. You're going to open a file and then you want to say Add. So which file do you want to add? We are going to add the Employee Handbook Verification file.

You get your choice of what should happen when somebody clicks that button and the new document opens. Should it replace the current documents? That would be existing window. Should it open a second document? That would be New window. I will tell you in my experience, it's always a good idea to say New Window. Because if you say Existing window, people often are like, what happened to my old document? So New Window is good. Or Window set by user preference, users can set this up in their preferences file, what happens when a link opens up a new document, but I always like to override that and say always open in New window.

It looks like our type is a little too big, so I am going to come back over here to Appearance and choose Font Size. But also in general the button name is fine. This is used internally when you need to refer to this button. In some other part of Acrobat, nobody ever actually sees that in the PDF, but the tooltip they do see. So if their hover their mouse cursor over this button, they will get a little tooltip and whatever you put in here, is what appears. So I will say like, Click to open the form PDF and then click Close.

So now let's choose our Hand tool to see how it works. So there is our button, with the color, and our text, and if we hover over here, the tooltip opens up. Then if we click, the PDF opens. But wait! That's not all. So buttons are useful for adding Actions where there's no content, you can't make a hyperlink or a regular link on top of some existing artwork or text. They are also useful, because you can import your own artwork as you create the button, and they're very easy to duplicate on multiple pages.

To me this is one of the most useful aspects of a button. Like say for example, we are looking at a 22-page PDF, and let's say that you're not sure that the people reading this PDF will know how to move from page to page. It could happen. So you would like to put little arrows on the top saying, next page, previous page, that people can click, because they're used to doing that in web sites. You would do that with a button. So I am going to take the Button tool, drag out an area, say, at the very top of page where I want my right-pointing arrow to go. And I will call this one NextPage, as the Field Name.

Go to Properties. I will go ahead and say Click to advance one page. For the Appearance, I don't want any Fill Color or Border Color. So I am choosing No Color for this. For the Options, I am going make the Label Next Page. So I want to use that. But I want to use an icon. So actually I am going to choose Icon only. I don't actually want a label. All I want is this little arrow artwork that I have already created that people will click on the arrow and it will go to next page.

So that's what an icon is. So I click Choose Icon, where is the icon? So I click Browse and I have a folder here called artwork. Now initially nothing shows up, because it's only showing you PDF files, but it can convert to PDF on the fly. So any of these formats can be converted into a button. I have some PNG files. There is the right arrow. There it is. This looks good. So that's what our icon is going to look like. Then the Actions would be that we wanted to use a menu item, which is to go to the next page.

So View > Page Navigation > Next Page. Let's try that. Use our Hand tool. There's our little icon, click to advance one page. There we go! But now we need that on every single page, right? So let's go back. Let's take our select object tool. Remember that's how you select interactive elements. I am going to right-click and choose Duplicate. It says Duplicate this field on which pages? One of my favorite features of Acrobat right here. The first time I heard about this, I'm like, oh, what a pain, having to paste it on every single page, but nope.

Put it on every single page. Let's see if that worked. Next page, next page, next page. Perfectly! So you just have to do the same thing for previous page, and you're good to go. That's why I love buttons. They're just like links, except they're superlinks, and they have that really powerful duplicate command.

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