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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
You can easily create a PDF right from within Adobe Acrobat Pro, and there's a big hint for you because there's a huge Create button, upper left, when you start the program, right? So just go to the Create button and look at the drop-down menu. You can create PDF from a file, which is what were going to look at in this video. You can also create PDF from a scanner. So if you hook up a scanner to the computer you can scan directly into Adobe Acrobat. And I'll be talking about that in a different video And then there are other ways to create PDFs from within this menu that will be covered in other videos, but right now we're going to concentrate on the PDF from a File, or press Control+N, which you would think would open up a new blank PDF.
But no, it doesn't. Instead, it creates this dialog box saying Open, and it wants to know, where is the file that you want to create a PDF from? What's interesting is that you can see all sorts of different files in here. Anything that you can see is a file that Adobe can convert into a PDF on the fly from within the Acrobat program, because we have selected here are all supported formats next to Files of type. So if you know that the type of file that you want to create a PDF from is, say, an Excel file.
You can choose Excel and then the window will only show you the Excel files. But I wanted to show you all supported formats to show you the huge range of different file types that you can create a PDF from directly from within Acrobat. Some of the file types that are missing that you might think should be there are ones that end with extension .indd or .ai, you know, the actual Creative Suite native program formats for InDesign, Illustrator, Acrobat, and so on. Unfortunately, you have to, if you want to create a PDF from those programs, you have to do it from the originating application. You can't do it from within Adobe Acrobat.
But lets go in and create a PDF fromm let's just do the LOGO.gif, just to see how that works. I selected, click open Bam, creates it right away. It's huge, but, you know, we're zoomed in 459%. If I choose actual size or 100%. This is the size of the GIF. Let's try another one. Create > PDF from File, lets try the HTML file. So I went to a website in Firefox, and I chose File > Save As, and chose Full Web Archive, so it saved the HTML file, and then it saved a folder full of all the supporting files like the GIFs and JPEGs that had been placed in there. So if I select that, click Open, It creates a PDF from that webpage. So that's one way to create a PDF from a webpage. Let's do another one.
Create > PDF from File. And this time I'll select an Excel file, Head Count. So if you select an Excel file or another Microsoft Office program and you click Open, what happens is you'll get a little alert saying that it is starting application and converting it to PDF. So, if someone send you an Excel file and you do't have Excel installed, this won't work. It does need you to have the program installed on your computer in order to convert it But it doesn't actually open the program. See we don't have Excel running down here.
It just openw it in the background and then it quits automatically. But here it has created a PDF from that Excel file. If you want a little bit more control over how these files are converted to PDF, go to your preferences, which on Windows is under the Edit menu, on a Mac it's under the Adobe Acrobat Pro menu, and on the left to go to Convert to PDF. And you'll see all the different file types that can be converted to PDF and you can change the settings for some of these. So, like, with an Excel file I can choose Edit Settings and say, when I go to create a PDF from a file and I choose an Excel file, I want you to use the Press Quality PDF settings, I want you to make sure and include bookmarks, and you can even click the Edit button here and get really deep into it about the kind of specific settings that you prefer for how a particular type of file is converted to PDF.
So that's Convert to PDF in the Preferences settings. I'll cancel out of there. So to create a PDF, one of the first things you might want to do is just go directly to the Create > PDF from File command And see if you can convert it to a PDF directly from within Acrobat. It's really fast and really convenient
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