Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Creating PDFs from within Acrobat Pro

From: Acrobat X Essential Training

Video: Creating PDFs from within Acrobat Pro

You can easily create a PDF right from within Adobe Acrobat Pro, and there's a big hint for you because there's a huge Create button, upper left, when you start the program, right? So just go to the Create button and look at the drop-down menu. You can create PDF from a file, which is what were going to look at in this video. You can also create PDF from a scanner. So if you hook up a scanner to the computer you can scan directly into Adobe Acrobat. And I'll be talking about that in a different video And then there are other ways to create PDFs from within this menu that will be covered in other videos, but right now we're going to concentrate on the PDF from a File, or press Control+N, which you would think would open up a new blank PDF.

Creating PDFs from within Acrobat Pro

You can easily create a PDF right from within Adobe Acrobat Pro, and there's a big hint for you because there's a huge Create button, upper left, when you start the program, right? So just go to the Create button and look at the drop-down menu. You can create PDF from a file, which is what were going to look at in this video. You can also create PDF from a scanner. So if you hook up a scanner to the computer you can scan directly into Adobe Acrobat. And I'll be talking about that in a different video And then there are other ways to create PDFs from within this menu that will be covered in other videos, but right now we're going to concentrate on the PDF from a File, or press Control+N, which you would think would open up a new blank PDF.

But no, it doesn't. Instead, it creates this dialog box saying Open, and it wants to know, where is the file that you want to create a PDF from? What's interesting is that you can see all sorts of different files in here. Anything that you can see is a file that Adobe can convert into a PDF on the fly from within the Acrobat program, because we have selected here are all supported formats next to Files of type. So if you know that the type of file that you want to create a PDF from is, say, an Excel file.

You can choose Excel and then the window will only show you the Excel files. But I wanted to show you all supported formats to show you the huge range of different file types that you can create a PDF from directly from within Acrobat. Some of the file types that are missing that you might think should be there are ones that end with extension .indd or .ai, you know, the actual Creative Suite native program formats for InDesign, Illustrator, Acrobat, and so on. Unfortunately, you have to, if you want to create a PDF from those programs, you have to do it from the originating application. You can't do it from within Adobe Acrobat.

But lets go in and create a PDF fromm let's just do the LOGO.gif, just to see how that works. I selected, click open Bam, creates it right away. It's huge, but, you know, we're zoomed in 459%. If I choose actual size or 100%. This is the size of the GIF. Let's try another one. Create > PDF from File, lets try the HTML file. So I went to a website in Firefox, and I chose File > Save As, and chose Full Web Archive, so it saved the HTML file, and then it saved a folder full of all the supporting files like the GIFs and JPEGs that had been placed in there. So if I select that, click Open, It creates a PDF from that webpage. So that's one way to create a PDF from a webpage. Let's do another one.

Create > PDF from File. And this time I'll select an Excel file, Head Count. So if you select an Excel file or another Microsoft Office program and you click Open, what happens is you'll get a little alert saying that it is starting application and converting it to PDF. So, if someone send you an Excel file and you do't have Excel installed, this won't work. It does need you to have the program installed on your computer in order to convert it But it doesn't actually open the program. See we don't have Excel running down here.

It just openw it in the background and then it quits automatically. But here it has created a PDF from that Excel file. If you want a little bit more control over how these files are converted to PDF, go to your preferences, which on Windows is under the Edit menu, on a Mac it's under the Adobe Acrobat Pro menu, and on the left to go to Convert to PDF. And you'll see all the different file types that can be converted to PDF and you can change the settings for some of these. So, like, with an Excel file I can choose Edit Settings and say, when I go to create a PDF from a file and I choose an Excel file, I want you to use the Press Quality PDF settings, I want you to make sure and include bookmarks, and you can even click the Edit button here and get really deep into it about the kind of specific settings that you prefer for how a particular type of file is converted to PDF.

So that's Convert to PDF in the Preferences settings. I'll cancel out of there. So to create a PDF, one of the first things you might want to do is just go directly to the Create > PDF from File command And see if you can convert it to a PDF directly from within Acrobat. It's really fast and really convenient

Show transcript

This video is part of

Image for Acrobat X Essential Training
Acrobat X Essential Training

97 video lessons · 31242 viewers

Anne-Marie Concepción
Author

 
Expand all | Collapse all
  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Acrobat X Essential Training.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.