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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
One of my very favorite ways to use Adobe Acrobat is to use it to create PDFs of web sites for further off-line study, for archiving, even for proofing, when I am designing a web site for a, client to save successive proofs. So how do you create a PDF from a web site? If we go to a web site, which I already have running here, twotreesoliveoil.com, you could always print to the Adobe printer right, and print out this page. Just go to File and choose Print, and choose the Adobe PDF printer as I've explained in other videos in this chapter.
But you have a lot more options if you use the Create PDF from Web Page command within Acrobat. Let's take a look at that. Go to the Create dropdown menu and choose Create PDF from Web Page, and it wants to know what is the URL that you want to create a PDF from. So you just type in the URL. It can be any URL, doesn't have to be a homepage URL. So if you are deep into a page in Amazon, for example, you could just copy and paste the URL that you see in the address bar right into this dialog box, and then you just click Create, but of course, before you do that, we are going to set up a couple of things.
First, let's take a look at Settings. Simple settings. It's going to convert an HTML file, or you might have a text file that's on the web, but mainly it's an HTML file. And if you are creating a web site that is going to span more than one URL, which I will show you how you can do in a minute, but you can have a Create bookmarks that bring you from page to page within the same PDF. It can automatically put headers and footers on each PDF page that it captures with the URL of where you capture that web page from, which is very useful, and it can create PDF tags, which makes it more accessible of a PDF.
If you click Settings, there are even more options that you can set based on the HTML. So for example, if you want the text to always be black, even if in the web page they use a very light green, you can say, I want the text in the PDF to be black and to force these settings for all the pages, so it overrides the web designer settings. If there is a multimedia content, for example, a video or a movie or a sound, Acrobat will try to embed the multimedia content whenever possible, so that you don't have to be online to actually play that multimedia content.
Sometimes it doesn't work though, especially for some kinds of Flash videos I've found. So what you might want to do is either disable multimedia capture or have it be just like the screenshot of it, but if you click it to play it, it's going to try to go to that web page, so Reference multimedia content by URL. So this will make for a smaller PDF as well. But we are just going to leave everything at the default. When it converts the file, it's going to retain the page background. So if a web site uses a very busy pattern background that make it hard to read, you might want to turn this off, and then of course though, you have to make sure that your text will be able to be seen.
Sometimes, I've turned off the Page Background and then I get nothing in my PDF because the designer used white type on a dark background. So keep that in mind. If you want to make it easier to find links because you can use CSS in a web site to remove the underline from links, you can say please underline the links if they don't have it. So I am just going to leave this as is, and look at the Page Layout, Web Page Conversion Settings. So this is saying what size should the PDF pages be, and sometimes a web site needs a page size that's higher than 11 inches, so you might want to change it to Legal.
If you are not going to print it out, and you just want to view it online in Reader or Adobe Acrobat, you can change this to whatever you'd like. But normally, it's going to scale contents to fit the page size. So you don't have to worry about measuring the web page or some web pages you can make the screen really wide, and the text stretches out to two feet wide. You don't have to worry about it being cut off because by default, Acrobat will scale contents to fit. So we'll click OK here, and let's just click Create. You get a little dialog box; it tells you what it's doing and this was a nice fast and easy web page to get.
We'll look at it to fit in window. So it captured all the information at the top, and notice that it captured the links as well. So if I hover my cursor over the News link, it tells me what the URL would be to go there, and if I clicked it, it would bring me to that web page. And if we look inside the Bookmarks tab, what it captured was the name of the URL, and then the web page that it captured. So it's just one page long, and then let's look at the footer here, let me zoom in.
So it has the URL of what the page is and when I captured it, which is very useful information. You remember that was part of the default settings, was to put headers and footers on the pages. Let's try this again. I am going to close this document, not save changes. We are going to create a PDF from a web page. Again, the same URL, but this time you are going to capture multiple levels. So click this button to open up the settings here. And normally by default, it just gets one level, meaning it just gets this URL.
If you wanted to get this page, plus the pages that this site links to, you could increase the number of levels. So this will go one level deep, two levels deep. So in other words, let's take a look at that web page again. One level deep would be, I click About, and it's this page here, that's one level deep. If in the About page, there is another link that leads me elsewhere, so you take a look at the URL up here or in the About section and then it goes another level, that's two levels deep.
So how many levels do you want to get? You have to be careful because some web sites are very broad or very deep, and I have gone to web sites where I said, I don't know if you saw that option here, but you can just say, oh, just get me the entire site, that I end up with a 1200-page PDF from the web site. So you want to be careful about that. But I am going to say, let's go ahead and get three levels, and sometimes links bring you to other web servers. So if you don't want to capture stuff from other web servers, you want to stay in the same sever then turn that on. And also sometimes the path - the twotreesoliveoil.com/ and then all the other pages - start from the same stem.
Sometimes internal links will bring you to a different URL on the same server which might not be what you want. So you might want to turn on and stay on the same path. On the other hand, sometimes that path is something like an e-commerce site or something like that where it says store.twotreesoliveoil.com. In that case, you can turn that off if you want to capture that as well. So we'll just leave this as is, and then click Create and because we said three levels, we get a little warning, are you sure? Yes, I am sure. So it's capturing all these pages.
It's telling you where it is and what it's grabbing. So it's grabbing the HTML file and it's grabbing anything that's linked to that HTML file, which if you've ever done any web design, know includes CSS files and images and videos and all sorts of things. So it's grabbing all that. We'll let it finish. All right, so it finished, and maybe I was little too greedy. I think I probably should've said two levels or so. When it's done, if there are any problems in downloading any files, you get this little list of errors that you might have had.
So it had some problems downloading some JPEGs for some reason, but I am not too worried about that; I am just going to click OK. Now, let's take a look at what we are able to grab. So we have this entire web site, it is 53 pages for the three levels that we told that it to grab. Now, on the left, you can immediately go to certain pages here. So here is the Contact link, and if we go further down, here is the History & Timeline, and if we click 1910, that actually was a level that is apparently the fourth level.
So it didn't capture that, and instead it's saying that if you want to see that, you are going to have to go to the web site. So I am just going to cancel out of there for now. But you can see how useful this feature would be for capturing web sites, even just a single page, or for an entire web site to archive it or to include in your portfolio, or whatever it is that you want to do. So being able to capture a web site from directly within Acrobat is a lot of fun. You should give it a try.
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