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Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.
I need to share this PowerPoint presentation with a colleague who has a Mac and a much older version of PowerPoint. So I fear if I give him in the PowerPoint version of it, he may have some trouble with the fonts; it may be that some of the features are not quite the same; and I want to make sure that the presentation goes well, so I'm going to create a PDF to send to him. But first let's see what it looks like in PowerPoint. When I play the slideshow, as I click, text flies up. When I click again, I go to the next slide. And again, clicking makes the type fly in. You notice that little sort of glittery transition to this slide. And again, a click makes the text appear, and there's sort of a wipe transition to this last slide.
So that's a combination of some animations and some transitions. Because I installed Acrobat after installing Microsoft Office, I have this little Acrobat add-in up here. When I go to the preferences for creating PDF, generally speaking, Standard is going to be a perfectly good choice for this. You want it to show you the PDF afterwards so you can check the results. When it prompts you for the PDF file name, that lets you do two things: that lets you name it and find out where it saves it so you don't have to hunt for it later. It will convert any document information you have, like author name.
If you have bookmarks, they all survive the trip. If you have hyperlinks--and this is really important. Let's say you have a hyperlink in your slideshow that launches your company website. Click on that link in Acrobat. It's a live link and it will do the same thing. If I had put in any video, that would be converted to something that Acrobat supports, and it looks here like my slide transitions might survive the trip as well. But notice that it doesn't say anything about animation. When I click OK, again, all I've done really is choose my settings. Now it's time to make the PDF.
So I'm going to just save it on my desktop, click Save, and wait for it to be created. Now here I am, in Acrobat. Now there is a screen view that's very similar to slideshow. If I go to View, I can choose Full Screen Mode. So it hides all the Acrobat interface and then I kind of move my cursor down there. Eventually it will disappear. But notice immediately I see this text. So the text didn't fly in. Let's go to the next slide and see what happens. It's already there. It doesn't fly in.
So I said I didn't think animations would survive the trip and I was right. But that little transition, that little sort of glittery checkerboard transition, does survive, and so does the wipe. So here's what you're going to find. You're going to find that your animations don't survive the trip into PDF, but your transitions do. So the transitions do give a little action to your slides. It's not as exciting as having text fly in, but I suppose a case could be made to say that maybe flying text is something we ought to quit doing. There are times when it actually adds to the experience and there are times when it just becomes kind of overwhelming and frankly a little bit annoying.
So now that I've made that PDF, I can send it to my colleague. All he needs is the free Adobe Reader, and he'll be able to show his slides. All the information will be there. He won't have the flying text, but he'll have the transitions and most importantly, he is going to have all this content in a form that I know is going to be perfect, and there is not going to be any problems with it.
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