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Creating PDFs from PowerPoint presentations

From: Up and Running with Acrobat XI

Video: Creating PDFs from PowerPoint presentations

I need to share this PowerPoint presentation with a colleague who has a Mac and a much older version of PowerPoint. So I fear if I give him in the PowerPoint version of it, he may have some trouble with the fonts; it may be that some of the features are not quite the same; and I want to make sure that the presentation goes well, so I'm going to create a PDF to send to him. But first let's see what it looks like in PowerPoint. When I play the slideshow, as I click, text flies up. When I click again, I go to the next slide. And again, clicking makes the type fly in. You notice that little sort of glittery transition to this slide. And again, a click makes the text appear, and there's sort of a wipe transition to this last slide.

Creating PDFs from PowerPoint presentations

I need to share this PowerPoint presentation with a colleague who has a Mac and a much older version of PowerPoint. So I fear if I give him in the PowerPoint version of it, he may have some trouble with the fonts; it may be that some of the features are not quite the same; and I want to make sure that the presentation goes well, so I'm going to create a PDF to send to him. But first let's see what it looks like in PowerPoint. When I play the slideshow, as I click, text flies up. When I click again, I go to the next slide. And again, clicking makes the type fly in. You notice that little sort of glittery transition to this slide. And again, a click makes the text appear, and there's sort of a wipe transition to this last slide.

So that's a combination of some animations and some transitions. Because I installed Acrobat after installing Microsoft Office, I have this little Acrobat add-in up here. When I go to the preferences for creating PDF, generally speaking, Standard is going to be a perfectly good choice for this. You want it to show you the PDF afterwards so you can check the results. When it prompts you for the PDF file name, that lets you do two things: that lets you name it and find out where it saves it so you don't have to hunt for it later. It will convert any document information you have, like author name.

If you have bookmarks, they all survive the trip. If you have hyperlinks--and this is really important. Let's say you have a hyperlink in your slideshow that launches your company website. Click on that link in Acrobat. It's a live link and it will do the same thing. If I had put in any video, that would be converted to something that Acrobat supports, and it looks here like my slide transitions might survive the trip as well. But notice that it doesn't say anything about animation. When I click OK, again, all I've done really is choose my settings. Now it's time to make the PDF.

So I'm going to just save it on my desktop, click Save, and wait for it to be created. Now here I am, in Acrobat. Now there is a screen view that's very similar to slideshow. If I go to View, I can choose Full Screen Mode. So it hides all the Acrobat interface and then I kind of move my cursor down there. Eventually it will disappear. But notice immediately I see this text. So the text didn't fly in. Let's go to the next slide and see what happens. It's already there. It doesn't fly in.

So I said I didn't think animations would survive the trip and I was right. But that little transition, that little sort of glittery checkerboard transition, does survive, and so does the wipe. So here's what you're going to find. You're going to find that your animations don't survive the trip into PDF, but your transitions do. So the transitions do give a little action to your slides. It's not as exciting as having text fly in, but I suppose a case could be made to say that maybe flying text is something we ought to quit doing. There are times when it actually adds to the experience and there are times when it just becomes kind of overwhelming and frankly a little bit annoying.

So now that I've made that PDF, I can send it to my colleague. All he needs is the free Adobe Reader, and he'll be able to show his slides. All the information will be there. He won't have the flying text, but he'll have the transitions and most importantly, he is going to have all this content in a form that I know is going to be perfect, and there is not going to be any problems with it.

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This video is part of

Image for Up and Running with Acrobat XI
Up and Running with Acrobat XI

37 video lessons · 10018 viewers

Claudia McCue
Author

 
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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