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Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.
Here's a PDF that I created in Microsoft Word on a PC. You'll notice that I have bookmarks, and as I scroll down in my table of contents, you can see the entries in the table of contents are clickable; they take me to the target page, and so do my bookmarks of course. So how does this happen? On the PC, when you install Adobe Acrobat, that also installs a little add-in called PDF Maker, and you'll see PDF Maker in all your office applications. And what PDF Maker does is it preserves these special features as it creates a PDF, so your table of contents entries are going to be clickable. They're also going to be the basis for these bookmarks that are generated. And any hyperlinks that you've inserted are going to be live clickable links in the PDF.
But unfortunately on the Mac there is no PDF Maker. But even though you don't have PDF Maker on the Mac, you can still create PDFs. Now, what I'm going to show you here in Word also applies to other Office applications such as Excel and PowerPoint. You actually have two methods for creating PDFs: one is the built-in Microsoft function and one is an Adobe function. Let's take a look at the Microsoft function first. Under File, when I choose Save As, under Format, one of my options is PDF.
Now, if you're curious what options are offered when you click this little button, you're going to be a little disappointed. There's nothing here that's going to maintain my live hyperlinks. Nothing is going to convert my table of contents entries into bookmarks, but it is going to create a PDF. Now let's take a look at the Adobe process, and that's in your Print dialog. When you choose File > Print, there it is, at the lower left, PDF. So from that pulldown just choose Save As Adobe PDF.
And you get more options with the Adobe Function than you do with the Microsoft function. When you look at this list of PDF Settings, don't be intimidated. There are two they are going to be the ones you use most frequently: the Default, Standard; and this one, High Quality Print. So how do you decide? If you have photographs in your document and you want to make sure that they look nice in the PDF, choose High Quality Print. It's going to make a bigger PDF, but it's going to be a very nice-looking PDF. And for example, in PowerPoint, if you have images that are part of your theme, choose High Quality Print to make sure they look good in the PDF.
But in this document that's primarily text and my vector logo, Standard is going to do a perfectly good job of creating a PDF, so I'll choose that option and click Continue. And once it's created the PDF, it will launch Acrobat, if it's not already running, and then it will display the PDF. Everything is nice and crisp; my text looks good; but when I go to my Bookmarks pane, I don't have any bookmarks. So what does this mean to you on the Mac? Well, in truth it means a little bit of extra work. If you want bookmarks, you'll have to create them manually. And if you want live clickable hyperlinks, you're going to have to create those manually too.
But it's not as much work as it sounds like, and in subsequent movies I am going to show you how easy it is to create bookmarks and to create hyperlinks.
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