Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Creating PDFs on a Mac

From: Up and Running with Acrobat XI

Video: Creating PDFs on a Mac

Here's a PDF that I created in Microsoft Word on a PC. You'll notice that I have bookmarks, and as I scroll down in my table of contents, you can see the entries in the table of contents are clickable; they take me to the target page, and so do my bookmarks of course. So how does this happen? On the PC, when you install Adobe Acrobat, that also installs a little add-in called PDF Maker, and you'll see PDF Maker in all your office applications. And what PDF Maker does is it preserves these special features as it creates a PDF, so your table of contents entries are going to be clickable. They're also going to be the basis for these bookmarks that are generated. And any hyperlinks that you've inserted are going to be live clickable links in the PDF.

Creating PDFs on a Mac

Here's a PDF that I created in Microsoft Word on a PC. You'll notice that I have bookmarks, and as I scroll down in my table of contents, you can see the entries in the table of contents are clickable; they take me to the target page, and so do my bookmarks of course. So how does this happen? On the PC, when you install Adobe Acrobat, that also installs a little add-in called PDF Maker, and you'll see PDF Maker in all your office applications. And what PDF Maker does is it preserves these special features as it creates a PDF, so your table of contents entries are going to be clickable. They're also going to be the basis for these bookmarks that are generated. And any hyperlinks that you've inserted are going to be live clickable links in the PDF.

But unfortunately on the Mac there is no PDF Maker. But even though you don't have PDF Maker on the Mac, you can still create PDFs. Now, what I'm going to show you here in Word also applies to other Office applications such as Excel and PowerPoint. You actually have two methods for creating PDFs: one is the built-in Microsoft function and one is an Adobe function. Let's take a look at the Microsoft function first. Under File, when I choose Save As, under Format, one of my options is PDF.

Now, if you're curious what options are offered when you click this little button, you're going to be a little disappointed. There's nothing here that's going to maintain my live hyperlinks. Nothing is going to convert my table of contents entries into bookmarks, but it is going to create a PDF. Now let's take a look at the Adobe process, and that's in your Print dialog. When you choose File > Print, there it is, at the lower left, PDF. So from that pulldown just choose Save As Adobe PDF.

And you get more options with the Adobe Function than you do with the Microsoft function. When you look at this list of PDF Settings, don't be intimidated. There are two they are going to be the ones you use most frequently: the Default, Standard; and this one, High Quality Print. So how do you decide? If you have photographs in your document and you want to make sure that they look nice in the PDF, choose High Quality Print. It's going to make a bigger PDF, but it's going to be a very nice-looking PDF. And for example, in PowerPoint, if you have images that are part of your theme, choose High Quality Print to make sure they look good in the PDF.

But in this document that's primarily text and my vector logo, Standard is going to do a perfectly good job of creating a PDF, so I'll choose that option and click Continue. And once it's created the PDF, it will launch Acrobat, if it's not already running, and then it will display the PDF. Everything is nice and crisp; my text looks good; but when I go to my Bookmarks pane, I don't have any bookmarks. So what does this mean to you on the Mac? Well, in truth it means a little bit of extra work. If you want bookmarks, you'll have to create them manually. And if you want live clickable hyperlinks, you're going to have to create those manually too.

But it's not as much work as it sounds like, and in subsequent movies I am going to show you how easy it is to create bookmarks and to create hyperlinks.

Show transcript

This video is part of

Image for Up and Running with Acrobat XI
Up and Running with Acrobat XI

37 video lessons · 9989 viewers

Claudia McCue
Author

 
Expand all | Collapse all
  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

Join now "Already a member? Log in

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Up and Running with Acrobat XI.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Your file was successfully uploaded.

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.