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Creating a PDF from the web


Acrobat 9 Pro Essential Training

with Brian Wood

Video: Creating a PDF from the web

We are going to take a look at taking web pages and converting them to PDF now. This is, I think, a little used feature that allows you to convert any web page to PDF for the most part and preserve it, so that you can look at it forever basically. So the web is constantly changing and sometimes you're going to want to capture things that may be gone next week. So after this you'll be able to convert them, you'll also be able to grab just selections of web pages and convert them and easily create a PDF that is saveable for later on. Now in Windows Internet Explorer, we are only on the Windows platform this time, in version 6 or 7, when you install Acrobat you get two buttons, the Convert button and the Select button in Acrobat 9.
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  1. 1m 5s
    1. Welcome
    2. Using the example files
  2. 56m 32s
    1. Getting started with Acrobat 9 Pro
      1m 39s
    2. Understanding the difference between Acrobat and Adobe Reader
      2m 21s
    3. Understanding the interface
      2m 21s
    4. Navigating PDF documents
      5m 24s
    5. Customizing the toolbars
      7m 13s
    6. Working with the navigation panels
      5m 13s
    7. Using the zoom tools
      7m 3s
    8. Understanding the window views
      6m 23s
    9. Using the Organizer
      8m 19s
    10. Auto-saving
      1m 42s
    11. Using the Full Screen and Reading modes
      8m 54s
  3. 1h 25m
    1. Creating a PDF from Word
      11m 9s
    2. Creating a PDF from Excel
      9m 40s
    3. Creating a PDF from PowerPoint
      9m 43s
    4. Creating a PDF from Outlook (Windows only)
      6m 27s
    5. Creating a PDF from the web
      9m 14s
    6. Creating a PDF from a file
      2m 56s
    7. Setting PDF file preferences
      2m 21s
    8. Creating a PDF from copied content
      2m 44s
    9. Creating a PDF from a scanner
      6m 50s
    10. Optimizing a scanned PDF
      4m 26s
    11. Creating a PDF from a blank page
      7m 16s
    12. Creating multiple PDFs in a batch
      3m 33s
    13. Creating PDFs from InDesign, Illustrator, and Photoshop
      8m 44s
  4. 57m 33s
    1. Combining documents
      5m 20s
    2. Creating a merged document
      6m 56s
    3. Creating a PDF Portfolio
      5m 25s
    4. Adding files or folders to a PDF Portfolio
      4m 13s
    5. Customizing PDF Portfolio options
      9m 2s
    6. Previewing native files in a PDF Portfolio
      5m 47s
    7. Searching in a PDF Portfolio
      4m 5s
    8. Running commands on a PDF Portfolio
      9m 31s
    9. Applying security to a PDF Portfolio
      5m 33s
    10. PDF Portfolios and previous versions of Acrobat or Adobe Reader
      1m 41s
  5. 2h 1m
    1. Inserting and deleting pages
      4m 48s
    2. Embedding and removing thumbnails
      2m 53s
    3. Moving, rotating, and cropping
      8m 27s
    4. Extracting and replacing pages
      5m 8s
    5. Splitting PDFs
      4m 12s
    6. Renumbering pages
      5m 21s
    7. Adding headers and footers
      8m 56s
    8. Creating watermarks and backgrounds
      10m 20s
    9. Copying content
      6m 56s
    10. Editing text
      10m 28s
    11. Adding text using the Typewriter tool
      6m 0s
    12. Touching up objects
      9m 34s
    13. Using Bates numbering
      8m 9s
    14. Comparing PDF documents
      8m 13s
    15. Setting document properties
      8m 53s
    16. Reducing file size
      4m 29s
    17. Examining a document
      4m 14s
    18. Attaching documents to a PDF
      4m 40s
  6. 24m 59s
    1. Understanding bookmarks
      2m 17s
    2. Creating bookmarks
      1m 30s
    3. Bookmarking specific items
      2m 14s
    4. Nesting bookmarks
      2m 1s
    5. Editing bookmark destinations
      4m 52s
    6. Bookmarking shortcuts
      4m 3s
    7. Bookmarking actions
      6m 36s
    8. Using the Bookmarks navigation panel and the Initial View setting
      1m 26s
  7. 33m 33s
    1. Using links
      3m 25s
    2. Creating links
      4m 41s
    3. Editing links
      12m 18s
    4. Using cross-document linking
      3m 54s
    5. Creating destination links
      6m 36s
    6. Using link shortcuts
      2m 39s
  8. 28m 51s
    1. Exporting images from a PDF
      8m 34s
    2. Exporting text from a PDF
      4m 23s
    3. Exporting to Word
      6m 55s
    4. Exporting to HTML
      5m 27s
    5. Batch-processing an export
      3m 32s
  9. 2h 4m
    1. Viewing comments
      8m 7s
    2. Adding sticky notes
      6m 18s
    3. Using the Text Edits tool
      4m 17s
    4. Using the Stamp tool
      6m 39s
    5. Using highlights, underlines, and strikethroughs
      3m 27s
    6. Attaching files as comments
      3m 5s
    7. Recording an audio comment
      3m 53s
    8. Using the drawing tools
      9m 37s
    9. Enabling commenting in Reader
      1m 53s
    10. Understanding the different review processes
      4m 34s
    11. Attaching a PDF for email review
      11m 44s
    12. Using the Shared Review feature
      16m 7s
    13. Reviewing via
      12m 12s
    14. Using the Collaborate Live feature
      6m 29s
    15. Using the Review Tracker
      8m 6s
    16. Exporting and importing comments
      4m 31s
    17. Reviewing comments
      7m 6s
    18. Summarizing comments
      6m 10s
  10. 13m 29s
    1. Using Basic Find
      2m 45s
    2. Using Search
      6m 18s
    3. Advanced searching
      4m 26s
  11. 26m 59s
    1. Showing security properties for a PDF
      2m 24s
    2. Enabling Encrypt with Password security
      6m 13s
    3. Removing Encrypt with Password security
      2m 19s
    4. Managing security policies
      5m 56s
    5. Redacting
      10m 7s
  12. 19s
    1. Goodbye

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Watch the Online Video Course Acrobat 9 Pro Essential Training
9h 34m Beginner Jun 25, 2008

Viewers: in countries Watching now:

With Acrobat 9, Adobe continues to evolve the venerable PDF from a simple paperless document into a collaborative hub for many forms of digital communication. In Acrobat 9 Pro Essential Training, Brian Wood explores the many new and enhanced features in version 9 of Acrobat Standard, Acrobat Pro, and Acrobat Pro Extended. He demonstrates different ways to create and modify PDFs, including the enhanced OCR tool, and shows how to combine them with other files into a PDF Portfolio. Brian covers collaboration in detail, including the new Collaborate Live and Shared Review options. He also investigates redaction and other security features. Example files accompany the course.

Topics include:
  • Understanding the difference between Adobe Reader and the Acrobat family
  • Creating PDFs from Office files, web pages, scanned pages, and other Adobe files
  • Creating bookmarks and links
  • Exporting and batch-process exporting to other formats
  • Annotating PDFs and attaching files or audio comments
  • Using Buzzword in various PDF workflows
  • Setting encryption, passwords, and other security features
Brian Wood

Creating a PDF from the web

We are going to take a look at taking web pages and converting them to PDF now. This is, I think, a little used feature that allows you to convert any web page to PDF for the most part and preserve it, so that you can look at it forever basically. So the web is constantly changing and sometimes you're going to want to capture things that may be gone next week. So after this you'll be able to convert them, you'll also be able to grab just selections of web pages and convert them and easily create a PDF that is saveable for later on. Now in Windows Internet Explorer, we are only on the Windows platform this time, in version 6 or 7, when you install Acrobat you get two buttons, the Convert button and the Select button in Acrobat 9.

Now, the Convert button allows you to simply take any web page and convert it to a PDF file that you choose the location of. Select allows you to select the portion of a web page and convert that to a PDF as well. Now I have Windows Internet Explorer 7 open here and I've got, which is a great example because they actually have links, pop-up menus. They also have a nice section out here where there is a big Flash piece. Great thing about our converting a web page to PDF is,it preserves the integrity of the multimedia, meaning that the movies play, which is great. So the links also work, so you can actually treat it sort of like a web page.

To convert a file with the web page open, typically what I do is instead of clicking the Convert button, click the arrows to the right of the Convert button. You will see all your options. Convert Web Page to PDF, Add Web Page to Existing PDF, Print it, Convert it in Email. So you have got a lot of things you can do here. Now, if you convert a web page to a PDF, you will be able to easily see the result afterwards because of the setting right here. It's turned on by default. There are Preferences we can set just like almost any PDF that you generate. Choosing Preferences, you can see that we have got some different things we can do here with the Web Page Conversion Settings.

Now, I didn't mention Mac, the Mac platform on this, simply because you can't do this within the browser but from within Acrobat, you can create a PDF from a web page and I will show that when we get to Acrobat. These settings are coming from Acrobat, and we are just looking at them as a quick tip here to see what we can do. When it converts, it's going to convert to HTML. We can convert straight to text instead of HTML. So maybe you're trying to get content, you can just choose Text. We are going to Create bookmarks. That's a great thing, it's going to create a little table of contents for us that we can just click and go to every page.

It's going to add headers and footers and sometimes I really find those get in the way. That's like the actual web address, you know what page number it is, etcetera. You can turn that on and off. It's going to create tags. This is great for readability and searchability later on. Click on the Page Layout tab up top and you will see that we can change the size of the page. You can pick any page you'd like. Change the Margins, how far it pushes in. Right now, you can see the default margins here, pushing in all four sides. You can change the Orientation if the page itself happens to lend itself the Landscape let's say, like this one does. You can also scale it to fit the content.

So if it's too wide, it will auto-fit within the PDF page. So just a couple of things you can do. Typically you try it out, see if it works. If it doesn't, you can come back in here and try a different setting. Click back on the General tab. And there is one button I kind of glossed over here but I want to show you this. The Settings button takes you further. If you click on the Settings button, you can go in and do things like change your Encoding, which I wouldn't suggest unless it's a different language, something like that. You can change the text, you can change the font size. So if you're creating a PDF out of a web page and you find the web page hard to read, you can make it a bigger font size if you want to.

You can change the colors, you're going to get rid of the design the designer had in mind, but you can change the links, the text, etcetera. You can also tell it not to include or to include any multimedia which is supported within Acrobat. QuickTime movies, Flash files, things like that. That's all going to be embedded. If you don't want the background that can save time, you can turn that off. If you don't want to Convert Images, you can turn those off as well and you will just get the text- that's if you just trying to get the content. And any links are going to underlined if you keep this on. So I will click OK. I could have clicked Cancel, I really didn't change anything in here.

You can click OK to that and we are going to convert this. By clicking the Convert button, it's going to capture the whole web page. It's going to ask you where you would like to save this. I will put this on the Desktop, you can save with any filename you want, and save it out there. It saves it as a PDF. Once it captures it, you're going to see the Capture dialog here, it's going to go through the process. It should open up in Acrobat. Now, I told it to Fit to Page. I tried a couple of different things there, you can see this there is white border around this, because it's fitting and there is headers and footers. You should also notice this Manage Trust for Multimedia Content.

Acrobat has got a built in security feature, which basically makes it so that if you trying play multimedia within a PD,F it will prevent you. It will actually ask you if you want. So I will just click Play to this. If you take a look, you will be able to see that, the Flash countdown out here should start and it looks just like the web page. Now, the great thing about this too is that anything that was a link inside of the original web page is going to be a link in the PDF. There are certain things that are not going to translate effectively. Things like pop-up menus, it does a great job just getting the top level links out here.

So you can click and go to those. Any fields out here are still fields so you can still utilize them. Now, if you click on a link, I want to show you this. Hover your cursor over one of the links and you will see a little W usually that means it's going to open up that link in the web browser. Now, if you right-click, you will see it says, you have choice. Open Weblink in Browser. You can append it to the document which means when I click on the link, go out to the web, capture the page and add it to the second page of this document or third, whatever it happens to be. Or open it as a brand new PDF file. You can also Copy the Link Location.

So what I'd like to do instead of opening it in the browser, I going to click Append to Document. That's going to go through and capture the page itself, the next page. Download it here, convert it to PDF and attach it as a separate page. So we will able to see that in just a second here and there it is. Now on the left, what happened was my bookmarks popped out, you should be able to see those. If they did not show up, you can click the Bookmarks icon. These bookmarks are generated automatically so that you can click and go between each one of the pages in the document. The interesting about this is, you can take this and I do this all the time, I go to clients then I see what they do before I train them or before I do some consulting for them.

I will capture the web page and I will actually read it on the plane. So it's a nice easy way to go through that. If you want to, you can drill down far here and capture a lot of these things. But I want to show you this, go back to the first page and the link you just clicked on to capture that page, when you right-clicked on it. If you hover over that same link, you will see it's says Communities up here. You will no longer see a W. What Acrobat does is turns that into an internal link when you click. So if you click, you just simply go to the second page. So it's going actually internalize all these features for you. I can't say that's enough and I don't want to reiterate things, but this is an excellent feature for being able to preserve data for later on.

Now, when you capture the pages like I said before we have the ability to do this from multiple sources on the Mac platform, if you come out of the Create button, this is just another way to do this, you will be able to see PDF from Web Page. So Mac platform can do this as well. If you choose that option, what it does it simply comes up with a dialog box here that you type in the URL you want to capture and if you want to capture and set settings for you, you will see the Settings button right here, those are the same settings we saw on Internet Explorer. You could also browse for a file, and if you want to capture multiple levels out here, you can click Capture Multiple Levels, it will ask you if you want to grab multiple levels, if you want to grab the entire site, which I'm not going to suggest that particularly especially not in

Stay on Same Path means follow the same web path kind of get it in, Stay on same server won't go out to other servers if there is a link to another website, let's say that's on a different a server. So once you click Create that should also do the same thing. It should download and status here and will allow us to do this. Now, what I'm going to do is I'm going to show you just one more thing that's available on the Windows platform. The ability to capture parts of a page. So I'm going to go out here and Stop this. What I want to do is, I'm going to back out to the web browser. I'm out to and I have got the last Acrobat title I did here.

What I did was I wanted to recreate this table of contents, flash it out. Add the new things etcetera, but I needed a copy of the table of contents so using Internet Explorer 7 and 6, you can do this. We have a new Select tool in here. It's in hand I should say. So if you click this Select tool, this allows us to come out, and you will be able to see that as you moved your cursor around the web page, it's going to show these boxes. What it's trying to do is, it's trying to follow the way he content is structured. So if I find what I like, I can click. It will put a box around it and it will only convert that to PDF.

You can add different areas as well. So I can add a bunch of different areas if I want to. I can Shift+Click, I can also drag. So I could come up here and Shift+Click on that area and it will capture it as well. Makes you a little dizzy after a while. Now, I'm going to convert, so coming up to Convert here. You will be able to see there is a pop menu, it will say Convert Web page right there. So I will convert it. It's going to go out. I will click Save. It's going to convert it for me. Once again it's going to come over to Acrobat, if you take a look. It's only going to capture the content that I selected. This is excellent for me to be able to capture parts of the page, especially if you're trying to just capture something like movie listing or something like that.

So this is perfect for what I had to do. So learning to actually create PDFs from a browser or from a web page is I think one of the more under used features in Acrobat and by understanding how they are created, the different things, the different settings involved, you can create a PDF from the browser no matter what.

Find answers to the most frequently asked questions about Acrobat 9 Pro Essential Training .

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Q: After scanning a file to PDF, the text is not editable, despite following the steps in the “Editing text” movie. How do I make a PDF with editable text?
A: Text may not be editable after scanning to PDF since most scanners scan a document and convert the contents to a digital image. To check if text is editable, open the PDF and select the Text and Image tool. Position the pointer over the "text" in the PDF, and if a I-beam cursor appears, it's text. If not, it's most likely an image. In that case, the image needs to be converted to text first by choosing Document > OCR Text Recognition > Recognize Text Using OCR, then choosing ClearScan as the method.

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