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Creating a PDF from a file

From: Acrobat 9 Pro Essential Training

Video: Creating a PDF from a file

We are going to look at how to open a file directly within Acrobat convert it to a PDF. Now this is the entitled Creating a PDF from a file. So after seeing this video hopefully you can open up a file and be comfortable with having it convert to a PDF file and know what it does. Now this video along with the next video, they are going to be tied together because this one we are going to show how to convert, the next video I'm going to show you what you convert and how you convert, did that make sense? So with Acrobat open, I'm going to open up a file. When you open up a native file format, most native file formats, such as a Word document on the Windows platform or let's say an InDesign document or even a picture file like a TIFF or a JPEG, you can convert it immediately to a PDF.

Creating a PDF from a file

We are going to look at how to open a file directly within Acrobat convert it to a PDF. Now this is the entitled Creating a PDF from a file. So after seeing this video hopefully you can open up a file and be comfortable with having it convert to a PDF file and know what it does. Now this video along with the next video, they are going to be tied together because this one we are going to show how to convert, the next video I'm going to show you what you convert and how you convert, did that make sense? So with Acrobat open, I'm going to open up a file. When you open up a native file format, most native file formats, such as a Word document on the Windows platform or let's say an InDesign document or even a picture file like a TIFF or a JPEG, you can convert it immediately to a PDF.

So instead of having to go through the Create we could choose File Open. If you choose Create here you will see, it says PDF From File, Choose PDF From File. So in the open dialog box, you should see we have a lot of different file formats we can convert or create PDFs out of. Typically it shows you all the things that are supported. Now you should be able to see a menu somewhere in here that shows you the different format types or file types, and if you look in here, you should be able to see all the things you can convert. Now your menu may look a little different than mine, simply because of platform or version of Acrobat that you have.

For instance, Mac a lot of times can't convert office products, but you can choose different types of file formats. So what we are going to do is we are going choose the grunbyte_logo in that folder and some of the file formats actually have settings over here, you can see the Settings button. So if you want to as you convert you can click Settings and convert it in a different way or tell it how to convert the file. Now this is simple JPEG logo, so what's going to happen is this is going to use built-in preferences in Acrobat to determine how to change that. So we are going to simply click Open and that should convert it for us.

So it's taking the settings that were basically in the JPEG itself, converting down the PDF, and there are ways to tweak that or adjust that that we can look at. We will look out to the next video, but I want to show you just another thing we can do here. If you go back up to Create or File Open, it really doesn't matter, we can see PDF From File; choose PDF from File, and suppose that you decide to open an InDesign file. You should see grun_news_indesign in that folder. If I click Open to open that, what it's going to do is it's going to have to typically launch the original application that created this thing.

So if you don't have InDesign on your machine, let's say, it won't allow you to do this. If you on let's say Word, we are going to convert an Excel file or a Word document or something like that an you're on the Windows platform, once again, you'd have to have that available for you. So right now it's going to the process. It's opening up InDesign, it's converting. Now when I did this, when I used to do this all the time, I'd be like, OK, that's great, but how do they convert it, how do they know? In the next video we will talk about that. So just learning that you can open files directly within Acrobat to be able to convert them and not all file types work and I will show you in the next video how to determine that, can greatly speed up how you work with Acrobat.

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This video is part of

Image for Acrobat 9 Pro Essential Training
Acrobat 9 Pro Essential Training

100 video lessons · 41859 viewers

Brian Wood
Author

 
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  1. 1m 4s
    1. Welcome
      22s
    2. Using the example files
      42s
  2. 56m 38s
    1. Getting started with Acrobat 9 Pro
      1m 40s
    2. Understanding the difference between Acrobat and Adobe Reader
      2m 22s
    3. Navigating PDF documents
      5m 24s
    4. Understanding the interface
      2m 22s
    5. Customizing the toolbars
      7m 14s
    6. Working with the navigation panels
      5m 13s
    7. Using the zoom tools
      7m 4s
    8. Understanding the window views
      6m 23s
    9. Using the Organizer
      8m 19s
    10. Auto-saving
      1m 43s
    11. Using the Full Screen and Reading modes
      8m 54s
  3. 1h 25m
    1. Creating a PDF from Word
      11m 10s
    2. Creating a PDF from Excel
      9m 40s
    3. Creating a PDF from PowerPoint
      9m 43s
    4. Creating a PDF from Outlook (Windows only)
      6m 28s
    5. Creating a PDF from the web
      9m 14s
    6. Creating a PDF from a file
      2m 56s
    7. Setting PDF file preferences
      2m 21s
    8. Creating a PDF from copied content
      2m 44s
    9. Creating a PDF from a scanner
      6m 50s
    10. Optimizing a scanned PDF
      4m 27s
    11. Creating a PDF from a blank page
      7m 17s
    12. Creating multiple PDFs in a batch
      3m 34s
    13. Creating PDFs from InDesign, Illustrator, and Photoshop
      8m 44s
  4. 57m 38s
    1. Combining documents
      5m 21s
    2. Creating a merged document
      6m 56s
    3. Creating a PDF Portfolio
      5m 26s
    4. Adding files or folders to a PDF Portfolio
      4m 13s
    5. Customizing PDF Portfolio options
      9m 3s
    6. Previewing native files in a PDF Portfolio
      5m 47s
    7. Searching in a PDF Portfolio
      4m 6s
    8. Running commands on a PDF Portfolio
      9m 31s
    9. Applying security to a PDF Portfolio
      5m 33s
    10. PDF Portfolios and previous versions of Acrobat or Adobe Reader
      1m 42s
  5. 2h 1m
    1. Inserting and deleting pages
      4m 48s
    2. Embedding and removing thumbnails
      2m 54s
    3. Moving, rotating, and cropping
      8m 28s
    4. Extracting and replacing pages
      5m 8s
    5. Splitting PDFs
      4m 12s
    6. Renumbering pages
      5m 21s
    7. Adding headers and footers
      8m 57s
    8. Creating watermarks and backgrounds
      10m 21s
    9. Copying content
      6m 57s
    10. Editing text
      10m 29s
    11. Adding text using the Typewriter tool
      6m 1s
    12. Touching up objects
      9m 34s
    13. Using Bates numbering
      8m 10s
    14. Comparing PDF documents
      8m 13s
    15. Setting document properties
      8m 54s
    16. Reducing file size
      4m 29s
    17. Examining a document
      4m 15s
    18. Attaching documents to a PDF
      4m 41s
  6. 25m 1s
    1. Understanding bookmarks
      2m 17s
    2. Creating bookmarks
      1m 30s
    3. Bookmarking specific items
      2m 14s
    4. Nesting bookmarks
      2m 1s
    5. Editing bookmark destinations
      4m 52s
    6. Bookmarking shortcuts
      4m 4s
    7. Bookmarking actions
      6m 37s
    8. Using the Bookmarks navigation panel and the Initial View setting
      1m 26s
  7. 33m 35s
    1. Using links
      3m 26s
    2. Creating links
      4m 42s
    3. Editing links
      12m 18s
    4. Using cross-document linking
      3m 54s
    5. Creating destination links
      6m 36s
    6. Using link shortcuts
      2m 39s
  8. 28m 52s
    1. Exporting images from a PDF
      8m 34s
    2. Exporting text from a PDF
      4m 23s
    3. Exporting to Word
      6m 55s
    4. Exporting to HTML
      5m 27s
    5. Batch-processing an export
      3m 33s
  9. 2h 4m
    1. Viewing comments
      8m 8s
    2. Adding sticky notes
      6m 18s
    3. Using the Text Edits tool
      4m 17s
    4. Using the Stamp tool
      6m 39s
    5. Using highlights, underlines, and strikethroughs
      3m 28s
    6. Attaching files as comments
      3m 5s
    7. Recording an audio comment
      3m 54s
    8. Using the drawing tools
      9m 37s
    9. Enabling commenting in Reader
      1m 54s
    10. Understanding the different review processes
      4m 34s
    11. Attaching a PDF for email review
      11m 44s
    12. Using the Shared Review feature
      16m 8s
    13. Reviewing via Acrobat.com
      12m 12s
    14. Using the Collaborate Live feature
      6m 29s
    15. Using the Review Tracker
      8m 6s
    16. Exporting and importing comments
      4m 32s
    17. Reviewing comments
      7m 7s
    18. Summarizing comments
      6m 10s
  10. 13m 29s
    1. Using Basic Find
      2m 45s
    2. Using Search
      6m 18s
    3. Advanced searching
      4m 26s
  11. 27m 1s
    1. Showing security properties for a PDF
      2m 25s
    2. Enabling Encrypt with Password security
      6m 13s
    3. Removing Encrypt with Password security
      2m 19s
    4. Managing security policies
      5m 57s
    5. Redacting
      10m 7s
  12. 18s
    1. Goodbye
      18s

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