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Up and Running with Acrobat XI
Illustration by Neil Webb

Converting web pages to PDFs


From:

Up and Running with Acrobat XI

with Claudia McCue

Video: Converting web pages to PDFs

When you install Acrobat, it puts some add-ins on your browser. So if you notice, there's a little PDF icon up here for Convert. Well, why would I want to convert a web page to a PDF? Well, a couple of reasons. Maybe I want to review it offline. Maybe I'm going to be on a long plane flight with no Internet access and it's something that I need to read to prepare me for something I'm going to present. This is a way to capture it and reconfigure it in a form that's easy to print. But that's not going to make a static PDF, and you'll see when I make this conversion. First, I want to look at my preferences.
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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Up and Running with Acrobat XI
1h 58m Appropriate for all Oct 08, 2012

Viewers: in countries Watching now:

Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.

Topics include:
  • Understanding the Portable Document Format (PDF)
  • Inserting, replacing, and extracting pages
  • Combining PDFs
  • Creating PDFs from Word, PowerPoint, and Excel
  • Converting web pages to PDF
  • Scanning hard copies of documents
  • Printing to PDF
  • Exporting to other formats from Acrobat (such as the Excel .xls)
  • Adding hyperlinks and bookmarks
  • Marking up a PDF with annotations and drawings
  • Using shared reviews
Subjects:
Business Collaboration Productivity
Software:
Acrobat
Author:
Claudia McCue

Converting web pages to PDFs

When you install Acrobat, it puts some add-ins on your browser. So if you notice, there's a little PDF icon up here for Convert. Well, why would I want to convert a web page to a PDF? Well, a couple of reasons. Maybe I want to review it offline. Maybe I'm going to be on a long plane flight with no Internet access and it's something that I need to read to prepare me for something I'm going to present. This is a way to capture it and reconfigure it in a form that's easy to print. But that's not going to make a static PDF, and you'll see when I make this conversion. First, I want to look at my preferences.

So when I choose Preferences, it gives me some options for handling HTML content. Most of this is related to language so that if I need diacritical characters and so forth and I want to make sure that they don't get lost in translation, I can specify a particular font here for example. And this is nice. Let's say that you have white text on a black background. That can be pretty hard to read when you print it out, and it could be hard to read on my little laptop screen if I'm on the plane. So you can override the settings used in the design of the web page. You could force it to be, let's say black Text on a white background, and a good old-fashioned blue hyperlink.

If you want to change that to something else, you can. You can pick from these preset colors. You can also make your own custom color. I'm going to leave it at the Defaults, and that means that this is going to be unchecked. It will try to incorporate multimedia content if it's possible. When I click OK, I also want it to check Page Layout. Because this is something I want to print, I want to make sure that my Margins here mean that when I print it, I'm not going to have anything cropped off. So you might want to print a test page, find out what your margins really are. Where does it pick up these numbers? It's looking at the active printer on my computer.

Now, for Scaling, this is kind of nice. If it has to scale stuff down to fit in the page, if it has to scale it down past 70%, it's going to roll it and print it landscape. You can change this threshold. This has pretty much worked for me. So try the 70 and see how it does. So these are the recipe for it. Let's check out what happens when we convert this to a PDF. Now, depending on the amount of content it has to download to incorporate in the PDF, sometimes this can take a while. Just wait until it wakes it up in Acrobat and then you know it's done.

I'm going to save this on my desktop, and there's my PDF. And this is what I meant when I said it's not a static PDF. First of all, it's given me two pages. It's formatted to my letter-size document that I asked it to do. But when I hover my cursor over a hyperlink, notice it's still a live hyperlink. This is not a static document. These are still live clickable hyperlinks. You notice the little w in my little hand icon? If I click that, it's going to launch my browser, if it's not already running, and it's going to go to that web page.

So this is great. I can always come back to this and find more information. But what if I want that information as part of this PDF? If I right-click on that hyperlink, I can choose this, Append to Document, and this can take a while as well. So now that it's finished, notice that I have a four-page document. So if we look at the thumbnails, there's the first two pages that I captured, and here's the additional content, and this additional content is live as well. So as I hover over hyperlinks, you can see, I can still click them, launch a browser, and go to that website. Or I could continue as I have been.

I could right-click and I could harvest that information and add it to this PDF. So for me, when I'm doing research, this is a great way to harvest a bunch of information and get it into a form that I can either print or just view onscreen, and either way it's something that I can use whether I'm offline or not. So it's just a great way to capture information so that you can refer to it later on. So that's why you might want to convert a web page into a PDF.

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