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Combining PDFs

From: Acrobat X Essential Training

Video: Combining PDFs

Sometimes one of the most efficient ways of getting your PDF put together is to use the Combine Files dialog box in Adobe Acrobat. Adobe understands that and they make it very visible upfront so you can see right here on the splash screen, Combine Files into PDF is available. Or if you already have a PDF opened, you can't see this, under the Create menu, you can go to Combine Files into a Single PDF. So that's how you get to the Combine command. Let's choose it from either place, and you get a big dialog box.

Combining PDFs

Sometimes one of the most efficient ways of getting your PDF put together is to use the Combine Files dialog box in Adobe Acrobat. Adobe understands that and they make it very visible upfront so you can see right here on the splash screen, Combine Files into PDF is available. Or if you already have a PDF opened, you can't see this, under the Create menu, you can go to Combine Files into a Single PDF. So that's how you get to the Combine command. Let's choose it from either place, and you get a big dialog box.

Combining file just means exactly what it says. Basically, it's kind of like inserting a whole bunch of files into each other to make one monster PDF. So if you watched the inserting video, I would say, combining files is kind of like the granddaddy of inserting. Combine files is actually much more powerful and flexible than inserting. If you just need to quickly add a couple of more PDFs or part of a web page into an existing PDF, probably the Insert command is better, but if you have whole bunch of different files that you want to combine into one PDF, this is the way to go.

So, first, take a look at the top. The choices are, do you want to make one Single PDF like I just said, or do you want to make a PDF Portfolio, which is a very cool feature available in Acrobat 9 and 10 and visible to Reader users who are using Reader 9 and 10. I talk about Adobe's PDF Portfolio in entire chapter in this title. Right now we just want to make a Single PDF. You can drag and drop files if you want to rearrange your windows, so you can see Windows Explorer, or the Mac Finder, next to this. You can just drag and drop them right into here, which is pretty cool.

But what I want to do here is I am just going to use the Add Files dropdown menu. So you can add individual files or you can add entire folders, like I'll come here and say, Add a Folder, and then it says, where is the folder that you want to add and I know that on my Desktop, in Chapter_06 Exercise Files I have something called Combining with a folder that is called Logos. I want to add that. So it extracts the contents of that folder and because some of the stuff was created on a Mac, it's bringing in some of these invisible files. So I could select this and choose Remove.

I don't need that weird little file, that resource work. Let's add some additional files. Let's say individual files. I want to bring in sec6 PDF. I am going to hold down the Ctrl key, I want to bring in this TIF file, add those. You could attach a scanner and add some pages that you scan from a PDF, you can add a web page, let's go ahead and do that. We don't want to add Adobe.com, but we will add the homepage for twotreesolive.com.

So it's going to suck that in as well. You can also add Email messages. This will go ahead and start up Outlook and you can drag and drop individual Email messages onto this, or a folder, like a folder of certain Email messages that you have set up in Outlook. It's going to combine these into a single PDF and it gives you some kind of general control over the file size. So if you want to make this combined PDF as small as possible while it is combining and converting these files to PDF format, it will try to optimize them as small as possible.

If you really don't care about the file size, you just want to keep the highest quality of images and text as much as possible, then keep it up here, larger file size. It uses the high quality Adobe PDF settings as you see. The default is mama bear right there in the middle. So now we have these things and I might want to say, well, actually I want the Olive tree to be the first one. So I am going to select this and move it up. So I want that to be the first page of the PDF, and then I would like the web page to be the second page of the PDF, and I want the bread logo to be the very last thing.

So you could rearrange them in this way. Then if you go to Options, you have a few options, not too many. The main thing is that you might want to turn on Always add bookmarks to the PDF. So it can add a bookmark whenever a new document that it combined starts, which is kind of neat. And if an error occurs while it's combining, because you can add hundreds of files to this dialog box, and you want it to keep on going and then just report on the errors at the end, then keep that turned on. This is what I usually do. This just has to do if you are creating a portfolio, if you are using the Portfolio option, which we are not, so we can just ignore that.

So that's the Combine Files. It's very powerful and flexible. Let's go ahead and make it so, Combine the Files. It is going to the web site - Before I could even explain what it did, it finished. So we have a six page PDF starting with the picture. Let's look at our little Page Thumbnails panel. There is the web page that it captured. There is the logo. Here is the section from the employee manual. There is another logo and that's it. That is the very powerful, very flexible Combine Files into Single PDF dialog box.

Keep that in mind next time you have to pull together a whole bunch of different files and make a single PDF out of them.

Show transcript

This video is part of

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Acrobat X Essential Training

97 video lessons · 32560 viewers

Anne-Marie Concepción
Author

 
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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