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Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.
If you want to combine multiple files into a single PDF, it's very easy to do. Under Create, choose Combine Files into a Single PDF. If you could see your directory window by this window, you could just drag and drop, but it's fairly easy to just come up here and choose Add Files. Add Files means you're just going to shop for individual files. And Folders makes it much easier. If you'll organize your files ahead of time into a folder, you can just point Acrobat to that folder and it will add all the files inside. So I am going to go to Exercise Files > CH_03, and just choose the Combine PDFs folder, and then click OK.
Interesting thing though: these are not all PDFs. I have three JPEGs, I have two PDFs, and then I have a DOCX file. So I have some controls over what happens. I could get rid of this image if I don't want it, so I can select it and click the Remove, and I can change the order. Initially, they're in alphanumeric order, which I think you'd expect, but maybe I want this at the end of my little collection and maybe I want that to sort of be my cover. So this is the order in which I want them bound together into what Acrobat calls a binder.
So what's going to happen to the Word file and the image files? They're not already PDFs. Well, when I choose Combine Files, the images are very fast to convert to PDF. The PDFs are already PDFs, and all that remains is for Acrobat to convert that DOCX file. This means I don't have to go into Word and make a PDF ahead of time. So what you're going to find is that Acrobat can't convert all file types on the fly, but it can convert a number of common file types to PDF on the fly like that, which is really handy. It saves you some work. When I go into the Thumbnails panel, you can see how this has all been strung together.
But it's sort of hard to tell where one file stopped and the next file started. But this is a nice thing that Acrobat does: in Bookmarks, notice that I have bookmarks for the beginning of each file, and beyond that, there were already bookmarks within the roux_catalog PDF and the SpanishArt PDF, and those have been maintained. That means that all those navigational features are still intact, which is really great. So I find this really helpful when I am doing research on topics. I'll just add everything together, put it in one folder, and then let Acrobat convert it into a binder, and I have everything all in one repository.
So what do I have right now? Well, I have a PDF, but it hasn't been saved yet. So it's called Binder6. I want to give it a better name. Plus, if the power goes out right now, I've lost all that work. So I'm going to do a File > Save As, I am going to put it back in that folder, and I'll just call it Combined Art Resources. We're actually not going to use this file again. I just wanted to make the point to you that you do need to save it, that initially it just exists in RAM and you don't want to lose that. So remember this the next time you want to combine a bunch of resources into just one piece and make it easy for you to find information that you commonly refer to.
It's very easy and Acrobat sort of does the heavy lifting for you.
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