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Up and Running with Acrobat XI

Combining PDFs


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Up and Running with Acrobat XI

with Claudia McCue

Video: Combining PDFs

If you want to combine multiple files into a single PDF, it's very easy to do. Under Create, choose Combine Files into a Single PDF. If you could see your directory window by this window, you could just drag and drop, but it's fairly easy to just come up here and choose Add Files. Add Files means you're just going to shop for individual files. And Folders makes it much easier. If you'll organize your files ahead of time into a folder, you can just point Acrobat to that folder and it will add all the files inside. So I am going to go to Exercise Files > CH_03, and just choose the Combine PDFs folder, and then click OK.
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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Up and Running with Acrobat XI
1h 58m Appropriate for all Oct 08, 2012

Viewers: in countries Watching now:

Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.

Topics include:
  • Understanding the Portable Document Format (PDF)
  • Inserting, replacing, and extracting pages
  • Combining PDFs
  • Creating PDFs from Word, PowerPoint, and Excel
  • Converting web pages to PDF
  • Scanning hard copies of documents
  • Printing to PDF
  • Exporting to other formats from Acrobat (such as the Excel .xls)
  • Adding hyperlinks and bookmarks
  • Marking up a PDF with annotations and drawings
  • Using shared reviews
Subjects:
Business Collaboration Productivity
Software:
Acrobat
Author:
Claudia McCue

Combining PDFs

If you want to combine multiple files into a single PDF, it's very easy to do. Under Create, choose Combine Files into a Single PDF. If you could see your directory window by this window, you could just drag and drop, but it's fairly easy to just come up here and choose Add Files. Add Files means you're just going to shop for individual files. And Folders makes it much easier. If you'll organize your files ahead of time into a folder, you can just point Acrobat to that folder and it will add all the files inside. So I am going to go to Exercise Files > CH_03, and just choose the Combine PDFs folder, and then click OK.

Interesting thing though: these are not all PDFs. I have three JPEGs, I have two PDFs, and then I have a DOCX file. So I have some controls over what happens. I could get rid of this image if I don't want it, so I can select it and click the Remove, and I can change the order. Initially, they're in alphanumeric order, which I think you'd expect, but maybe I want this at the end of my little collection and maybe I want that to sort of be my cover. So this is the order in which I want them bound together into what Acrobat calls a binder.

So what's going to happen to the Word file and the image files? They're not already PDFs. Well, when I choose Combine Files, the images are very fast to convert to PDF. The PDFs are already PDFs, and all that remains is for Acrobat to convert that DOCX file. This means I don't have to go into Word and make a PDF ahead of time. So what you're going to find is that Acrobat can't convert all file types on the fly, but it can convert a number of common file types to PDF on the fly like that, which is really handy. It saves you some work. When I go into the Thumbnails panel, you can see how this has all been strung together.

But it's sort of hard to tell where one file stopped and the next file started. But this is a nice thing that Acrobat does: in Bookmarks, notice that I have bookmarks for the beginning of each file, and beyond that, there were already bookmarks within the roux_catalog PDF and the SpanishArt PDF, and those have been maintained. That means that all those navigational features are still intact, which is really great. So I find this really helpful when I am doing research on topics. I'll just add everything together, put it in one folder, and then let Acrobat convert it into a binder, and I have everything all in one repository.

So what do I have right now? Well, I have a PDF, but it hasn't been saved yet. So it's called Binder6. I want to give it a better name. Plus, if the power goes out right now, I've lost all that work. So I'm going to do a File > Save As, I am going to put it back in that folder, and I'll just call it Combined Art Resources. We're actually not going to use this file again. I just wanted to make the point to you that you do need to save it, that initially it just exists in RAM and you don't want to lose that. So remember this the next time you want to combine a bunch of resources into just one piece and make it easy for you to find information that you commonly refer to.

It's very easy and Acrobat sort of does the heavy lifting for you.

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