Acrobat X Essential Training
Illustration by Richard Downs

Changing the viewing options


Acrobat X Essential Training

with Anne-Marie Concepción

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Video: Changing the viewing options

When you're looking at a multi-page PDF in Acrobat X Pro, there are different ways to change the viewing options that may make sense depending on the kind of document it is. First, let's talk about the defaults viewing option, which is what we're looking at right now. That is to show the PDF in the normal screen with a gray background. It is in Single Page mode, meaning. that as you scroll, you're only seeing one page at a time. So I just scroll a little bit, and we jumped to page 2.
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 26s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 27s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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Watch the Online Video Course Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and
Anne-Marie Concepción

Changing the viewing options

When you're looking at a multi-page PDF in Acrobat X Pro, there are different ways to change the viewing options that may make sense depending on the kind of document it is. First, let's talk about the defaults viewing option, which is what we're looking at right now. That is to show the PDF in the normal screen with a gray background. It is in Single Page mode, meaning. that as you scroll, you're only seeing one page at a time. So I just scroll a little bit, and we jumped to page 2.

You can watch up over here at the page display as well. So I'm going to scroll with my scroll wheel a little bit, and we jump to page 3. If you drag with the little scrollbar on the right in Single Page mode, you see the little preview of which page you'd end up at if you release the mouse button at that point. I am going to go all the way back up to page 1. Now I'm going to change the Page Display from the default Single Page View to Enable Scrolling. That's this next one.

When you Enable Scrolling, that means that when you move the scroll wheel on your mouse for example, you can see two different pages at the same time. They're separated by this little bit amount of space. It also means that if you drag the little scroll tab, you don't see the little previews. Right, because they feel like there's not that much reason for you to need to see them, I guess, I'm not quite sure why. They don't show that. But those are the two different views. Sometimes you really do need to see both the bottom of one page and the top of the next page at the same time, and if that's not working for you, now you know that you need to go to the View menu, go to Page Display, and turn on Enable Scrolling.

Another Page Display that you might want to turn on is called Two Page View. So this makes the most sense, if you're looking at a document that's meant to be looked at as spreads, but it's been exported to PDF as single pages. So like for example, a newsletter is meant to be read as spreads, right? As I go through it, I'm supposed look at the left page next to the right page. But notice that's not quite happening here, like here is the last page. This is an eight-page newsletter. The last page should be by itself. There is nothing next to it, right? So in fact, let's take a look.

I have the actual InDesign document that this was created from. So in the InDesign file, the cover is by itself, then page 2 sits next to page 3, and so on. So you can see that the last page should be by itself. So if I export this to single pages, how can I make it look like this in Acrobat? So I can what the spreads are supposed to look like, and I can see the cover front and back, on their own. The answer is to go back to the View menu, go to Page Display, and choose Show Cover Page in Two Page View.

When you do that, it takes whichever page is number one, and assumes that's the cover, and shows it by itself. Then as we go to the next spread, now here is actually how it is supposed to look. This is page 2. This is page 3 in the printed version. We can accurately gauge what these spreads look like. That's very handy to know, if you are in charge of proofing a newsletter in Acrobat, or even if just reading any kind of newsletter that you receive in Acrobat. But for now, I'm going to put it back to View > Single Pages. We'll go up to page 1 to the cover.

Now what if you just wanted to concentrate on reading this PDF? There is a View menu just for you called Reading Mode. Surprise, surprise! You can get to it by going to the View menu, and choose Read Mode, or pressing the keyboard shortcut, or you can just press this icon right here, which is the same thing. So you click that, and now you're viewing the file in Read mode. It hides the toolbars. It hides the panels. The scrollbar is still there, and as you saw briefly, before it went away, you just have to put your cursor over the page to show it again. You have this little heads-up display that gives you page navigation controls, and zoom in and zoom out, even though you're in Read mode.

You can even print or save the document while you're in this view. So if I want to read through the document, I can do that, or I can scroll, and it just lets me concentrate on the actual content to enjoy the PDF. To get out of Read mode, press the Escape key, or in this little on-screen display, press the X. This is normal mode, and that was Read mode. Then there is one more mode called Full Screen, which you've probably seen before. Full Screen, you can get to from the View menu, choose Full Screen Mode or press the keyboard shortcut, Ctrl+L or Cmd+L. And in Full Screen mode - I'll press it right now, I'm pressing Ctrl+L - the screen goes black temporarily.

And if there are page transitions saved with the PDF - we'll be talking about page transitions in a different video - then you see the page transitions in this mode. So Full Screen mode is mainly for when you're doing presentations, when you're broadcasting this PDF on a screen in front of a bunch of people and you're talking, so like instead of using PowerPoint or Keynote, you might want to use Acrobat for this. In this Full Screen mode, you move page to page from your Arrow keys. So right now, I just tapped the Right Arrow, and it moved forward one page. Tapping the Left Arrow, it moves back one page.

If there are buttons or other interactive elements, they are all available to you right here. Notice that the little hand tool has a downward pointing arrow, which tells me that if I click, it will go down a screen. So there are lots of different ways to move back and forth. You might want to save your PDF, so it automatically opens in Full Screen mode. Say for example, that you're distributing some sort of brochure, an interactive brochure, and you don't want people to be distracted by toolbars and things, say, even in Reader. It will open in Full Screen mode in Reader automatically.

The user just needs to know that they can press the Escape key to get out of Full Screen mode, or they can press the same keyboard shortcut, Cmd+L or Ctrl+L, and it goes back to normal mode. So those are your Page Display options. When you are looking at it normally, you can go to the View menu > Page Display, and choose whether you want to see One Up or Two Up pages, and if they should be Scrolling mode or not. The other two modes are Reading Mode and Full Screen Mode. Most of the time you'll be staying in normal mode, but Reading Mode and Full Screen Mode are extremely useful in certain situations.

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