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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
When you're looking at a multi-page PDF in Acrobat X Pro, there are different ways to change the viewing options that may make sense depending on the kind of document it is. First, let's talk about the defaults viewing option, which is what we're looking at right now. That is to show the PDF in the normal screen with a gray background. It is in Single Page mode, meaning. that as you scroll, you're only seeing one page at a time. So I just scroll a little bit, and we jumped to page 2.
You can watch up over here at the page display as well. So I'm going to scroll with my scroll wheel a little bit, and we jump to page 3. If you drag with the little scrollbar on the right in Single Page mode, you see the little preview of which page you'd end up at if you release the mouse button at that point. I am going to go all the way back up to page 1. Now I'm going to change the Page Display from the default Single Page View to Enable Scrolling. That's this next one.
When you Enable Scrolling, that means that when you move the scroll wheel on your mouse for example, you can see two different pages at the same time. They're separated by this little bit amount of space. It also means that if you drag the little scroll tab, you don't see the little previews. Right, because they feel like there's not that much reason for you to need to see them, I guess, I'm not quite sure why. They don't show that. But those are the two different views. Sometimes you really do need to see both the bottom of one page and the top of the next page at the same time, and if that's not working for you, now you know that you need to go to the View menu, go to Page Display, and turn on Enable Scrolling.
Another Page Display that you might want to turn on is called Two Page View. So this makes the most sense, if you're looking at a document that's meant to be looked at as spreads, but it's been exported to PDF as single pages. So like for example, a newsletter is meant to be read as spreads, right? As I go through it, I'm supposed look at the left page next to the right page. But notice that's not quite happening here, like here is the last page. This is an eight-page newsletter. The last page should be by itself. There is nothing next to it, right? So in fact, let's take a look.
I have the actual InDesign document that this was created from. So in the InDesign file, the cover is by itself, then page 2 sits next to page 3, and so on. So you can see that the last page should be by itself. So if I export this to single pages, how can I make it look like this in Acrobat? So I can what the spreads are supposed to look like, and I can see the cover front and back, on their own. The answer is to go back to the View menu, go to Page Display, and choose Show Cover Page in Two Page View.
When you do that, it takes whichever page is number one, and assumes that's the cover, and shows it by itself. Then as we go to the next spread, now here is actually how it is supposed to look. This is page 2. This is page 3 in the printed version. We can accurately gauge what these spreads look like. That's very handy to know, if you are in charge of proofing a newsletter in Acrobat, or even if just reading any kind of newsletter that you receive in Acrobat. But for now, I'm going to put it back to View > Single Pages. We'll go up to page 1 to the cover.
Now what if you just wanted to concentrate on reading this PDF? There is a View menu just for you called Reading Mode. Surprise, surprise! You can get to it by going to the View menu, and choose Read Mode, or pressing the keyboard shortcut, or you can just press this icon right here, which is the same thing. So you click that, and now you're viewing the file in Read mode. It hides the toolbars. It hides the panels. The scrollbar is still there, and as you saw briefly, before it went away, you just have to put your cursor over the page to show it again. You have this little heads-up display that gives you page navigation controls, and zoom in and zoom out, even though you're in Read mode.
You can even print or save the document while you're in this view. So if I want to read through the document, I can do that, or I can scroll, and it just lets me concentrate on the actual content to enjoy the PDF. To get out of Read mode, press the Escape key, or in this little on-screen display, press the X. This is normal mode, and that was Read mode. Then there is one more mode called Full Screen, which you've probably seen before. Full Screen, you can get to from the View menu, choose Full Screen Mode or press the keyboard shortcut, Ctrl+L or Cmd+L. And in Full Screen mode - I'll press it right now, I'm pressing Ctrl+L - the screen goes black temporarily.
And if there are page transitions saved with the PDF - we'll be talking about page transitions in a different video - then you see the page transitions in this mode. So Full Screen mode is mainly for when you're doing presentations, when you're broadcasting this PDF on a screen in front of a bunch of people and you're talking, so like instead of using PowerPoint or Keynote, you might want to use Acrobat for this. In this Full Screen mode, you move page to page from your Arrow keys. So right now, I just tapped the Right Arrow, and it moved forward one page. Tapping the Left Arrow, it moves back one page.
If there are buttons or other interactive elements, they are all available to you right here. Notice that the little hand tool has a downward pointing arrow, which tells me that if I click, it will go down a screen. So there are lots of different ways to move back and forth. You might want to save your PDF, so it automatically opens in Full Screen mode. Say for example, that you're distributing some sort of brochure, an interactive brochure, and you don't want people to be distracted by toolbars and things, say, even in Reader. It will open in Full Screen mode in Reader automatically.
The user just needs to know that they can press the Escape key to get out of Full Screen mode, or they can press the same keyboard shortcut, Cmd+L or Ctrl+L, and it goes back to normal mode. So those are your Page Display options. When you are looking at it normally, you can go to the View menu > Page Display, and choose whether you want to see One Up or Two Up pages, and if they should be Scrolling mode or not. The other two modes are Reading Mode and Full Screen Mode. Most of the time you'll be staying in normal mode, but Reading Mode and Full Screen Mode are extremely useful in certain situations.
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