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Up and Running with Acrobat XI
Illustration by Neil Webb

Changing the screen view


From:

Up and Running with Acrobat XI

with Claudia McCue

Video: Changing the screen view

If you want to magnify part of your page because you need to read small text or you want to see more detail in a graphic, you can click the Plus icon up here in the toolbar and it zooms in; you can click the minus and it zooms out. Now, if what you're interested in then isn't on the screen, you can scroll with your Hand tool and get it into view. But if you're trying to concentrate on content and you'd like to quickly get to it, that's a little tedious. Magnify, magnify, magnify, scroll, scroll, scroll. That gets a little bit old. There are better tools for doing this, but initially they're hidden from you.
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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Up and Running with Acrobat XI
1h 58m Appropriate for all Oct 08, 2012

Viewers: in countries Watching now:

Take a tour of Acrobat XI, compare its three editions, and get a fresh look at what you can do with Acrobat. This course demonstrates the basics of working with PDFs: how to create, combine, edit, export, and review documents. Author Claudia McCue also shows how PDFs integrate with Microsoft Office applications and introduces the basics of working with forms.

Topics include:
  • Understanding the Portable Document Format (PDF)
  • Inserting, replacing, and extracting pages
  • Combining PDFs
  • Creating PDFs from Word, PowerPoint, and Excel
  • Converting web pages to PDF
  • Scanning hard copies of documents
  • Printing to PDF
  • Exporting to other formats from Acrobat (such as the Excel .xls)
  • Adding hyperlinks and bookmarks
  • Marking up a PDF with annotations and drawings
  • Using shared reviews
Subjects:
Business Collaboration Productivity
Software:
Acrobat
Author:
Claudia McCue

Changing the screen view

If you want to magnify part of your page because you need to read small text or you want to see more detail in a graphic, you can click the Plus icon up here in the toolbar and it zooms in; you can click the minus and it zooms out. Now, if what you're interested in then isn't on the screen, you can scroll with your Hand tool and get it into view. But if you're trying to concentrate on content and you'd like to quickly get to it, that's a little tedious. Magnify, magnify, magnify, scroll, scroll, scroll. That gets a little bit old. There are better tools for doing this, but initially they're hidden from you.

So let's find out where they are. Up under View > Show/Hide > Toolbar Items > Select & Zoom--so I am going to keep that there for a second so you can kind of keep track of where I'm going, all the way down in the basement-- I could choose these tools one by one and add them to my toolbar, but the better way-- and this will let you decide which tools you like--is to just show them all. So I am going to choose Show All Select & Zoom tools, and you can see that it's added some tools to my toolbar. So let's see how they work. Starting at the left, the Marquee Zoom, I can just click and it zooms up, but notice that it's centered on where I clicked.

So already that's a little handier. But if I'm in a hurry, if I click and drag and make a little rectangle around the area I care about, then that area gets zoomed up to maximum size onscreen. A great way to get right at what you want to look at. Of course if I want to zoom back out, I don't have a zoom out key, so what am I going to do? It requires a modifier key. On Windows, if you hold down Ctrl, notice that the icon changes to a Minus sign inside the magnifying glass. On the Mac, you'd hold down Option. So it's Ctrl on Windows, Option on the Mac to change your Zoom tool into a Zoom-Out tool.

Then when you click, it's going to zoom out. And of course if you just want to go back to the whole page, go back to this icon and it fits the page to window, Now let's look at the next magnification tool. This is called Continuous Zoom. And the way this works is, you hold down your mouse button and you push up to zoom in. Notice that the text may look a little rough until I stop dragging, and Acrobat says, okay, now I'll redraw it for you. So pushing up zooms in; dragging down zooms out. So very similar to the Marquee Zoom. Some people like this better, some people find it makes them a little seasick--your choice which you like.

Again, I am going to go back to Full Page. Here are the additional controls. One-to-One is supposedly 100%. Now, that may depend on the resolution of your monitor. I don't know that I would hold a ruler up to the screen, but it's supposed to be pretty much 100%. Then there's Fit Width. This third icon is Zoom to page level, which does exactly the same thing as this Fit one full page to window, so a little redundancy there. Then we have the Pan & Zoom tools. So if I see this red marquee and I want to look at a smaller part of the page, I can just drag on the corner of that marquee, and then if it's not the part of the page I want, I can drag that little marquee around.

So it keeps the same magnification level but lets me concentrate on different parts of the page. This can be really handy if you're working on something with large page sizes, such as an engineering drawing or maybe a poster, and you need to inspect and look for problems; you can get up to that good zoom level and then just sort of twirl around the page and find what you need to find. You also have the minus and plus here. You can change pages with go to First Page, go to Next Page, go to Last Page. And then if you need to change the color of the marquee--let's say the content of the page is all red, I could change it from red to some other color that I like.

If there's nothing in this list I like, I can click Other Color and actually grow my own custom color. And then of course if I want to go back and see the whole page, again, I can click this icon and I am back looking at the whole page. Just close the Pan & Zoom window to get rid of it. Then let's look at the Loupe tool. The Loupe tool is sort of opposite, I think, of the Pan & Zoom. If I click here and then I click on something I am interested in, it shows me another little separate window with that area enlarged. And I can grab the corners of that marquee, just like I could in the Pan & Zoom.

I can change the color of it here if I want to. And I have this whole slider in the Loupe tool window that lets me zoom in. So it's going to depend on how you like to work, and it might depend on the nature of the document that you're working on which of these Zoom tools you really like the most. Again, I'm through with the Loupe tool so I am just going to close it. Sometimes you'll see a little residual onscreen of that marquee. Don't worry about it. If you do something to refresh, it goes away. After you've played with all of these, if you decide that there's one tool you really like, there's a way to get rid of all of them and just bring back the one you want.

For me, that one is the Marquee Zoom tool. So here's how you clean house. Right-click, choose Reset toolbars. Acrobat says, "Are you sure you want to do that?" Yes, I do. And then go back and get the one that you want. Again, I would go back to View > Show/Hide > Toolbar Items, keep on digging, Select & Zoom, and there's my little friend, the Marquee Zoom. And then I can choose that and click and zoom, so forth and so on, which leads us to sort of an interesting concept in Acrobat, which is the concept of view.

When you're on a website and you're going from page to page, there's a little breadcrumb trail. There's a little back button and a little forward button so you can retrace your steps. Well, Acrobat's concept of view is very similar to that. Whatever you've been looking at, it sort of stores it. And so if I want to go back to my previous view, I can choose to do that, but those tools, like the magnification tools, are initially hidden. So I am just going to do a couple of zooms and pans, just for fun. I am just going to grab this and then I am going to grab my Hand tool. I am going to zoom over here, zoom down here, zoom back out, back to my full page.

So I've sort of made a breadcrumb trail. In truth, it's kept track of every zoom I've done here. But how do I find that out? Yet another set of hidden tools. So if I go back again to View > Show/Hide > Toolbar Items, and this is Page Navigation. So there's a First Page and Last Page, and here are the ones I'm looking for: Previous View and Next View. To get all of them, I am going to choose Show All Page Navigation tools. You can see them added here. So there is a Next Page, Previous Page, First Page, Last Page. Very handy.

And then here are my little breadcrumb followers. Previous View, so it's going to go back to everything I've been through. Don't worry. I am not going all the way back to the beginning. See, it's going through all my magnifications. So a view, to Acrobat, is a particular magnification of a particular page in a particular document. So if I had multiple documents open and I was going back and forth between them, that breadcrumb trail would extend across multiple documents. Aspecially when you're doing research and you're trying to find particular information, and oh, I had it here a minute ago, where was it? this is a great way to follow that breadcrumb trail and go back through it.

So again, I am not going to go all the way back to the beginning, but just remember these little tools. Now, I find those really handy so I tend to leave them there all the time. I am going to reset my toolbar, just so we're back to the defaults, just so they don't confuse anybody, but just remember where these tools are hidden. It's under View > Show/Hide > Toolbar Items, and then as you look through each topic, you're going to find those hidden tools and you can add them to your toolbar. Again, how you reset them is just to right-click and choose Reset toolbars. Acrobat is really polite and says, "Are you sure you want to do that?" I am and so I click OK.

So now you know that there are better ways to zoom in and zoom out, concentrate on important content in a document, it's unfortunate that they're hidden from you initially, but I think the idea is to give you a nice, clean interface and then let you customize it the way you like to work.

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