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Changing the page number display

From: Acrobat X Essential Training

Video: Changing the page number display

I want to show you how to manage something that confuses a lot of Acrobat users, and that is the page numbers used for navigating a PDF. Not the actual page number. All right, not the page numbers that you see on the PDF. Like right here you can see page 4 at the lower-left corner, and we're actually going to be talking about adding page numbers in a different video. But I'm talking about the page numbers that you see up here in the toolbar where it says 4 (1 of 1), or in the Pages panel where it says 4, and this also comes into play when you print the document.

Changing the page number display

I want to show you how to manage something that confuses a lot of Acrobat users, and that is the page numbers used for navigating a PDF. Not the actual page number. All right, not the page numbers that you see on the PDF. Like right here you can see page 4 at the lower-left corner, and we're actually going to be talking about adding page numbers in a different video. But I'm talking about the page numbers that you see up here in the toolbar where it says 4 (1 of 1), or in the Pages panel where it says 4, and this also comes into play when you print the document.

When you print the document, you have to remember to say print page 4, because that is the number for the page. If you want to change the page number display, here is how you do it. Open up the Page Thumbnail panel on the left, that's this little guy that looks like two pages on top of each other. Just click the icon, and then on any thumbnail right-click on it and choose Number Pages, all right. If you use Adobe InDesign, this is similar to the Numbering and Section Options dialog box. Because you right-clicked on one page, you want to choose All.

You don't want to just renumber that one page, well, maybe you do. But currently you want to Choose All, and then the Numbering begins in a new section where you can start a new number and you want to start at number 1. You could choose one of these other Styles if you prefer, but we're just going to say Start at number 1. That's all. So now it just says number 1 and this says 1/1. This still says 4 at the bottom but it doesn't change any content on the page at all. Just makes it a little easier to manage. Let's take a look at a document that maybe a little bit more complex.

I'm going to go under Window and choose full singles and open up the page Thumbnails panel. So here is a document that's 8 pages long, look up here in the toolbar, but we're looking at page 12. So what's happening is that this was created in Adobe InDesign and page 12 was actually the very first page in that document. They created the back cover first and then they created the front cover. If I drag this out to resize, it might make it a little bit more clear. This is page 12, and they didn't want to add a page number to the cover, well, they just called it i, lower case i instead of page number one, and then it goes on with page 2 is the inside of the front cover, page 3 is the first right-facing page and so on.

That's all well and good for the printed PDF or for when you're working in InDesign, but in Acrobat it can get extremely confusing if you're trying to move to page 7 or so on or to the last page, what are you supposed to enter over here. So again, this is another good example of when you might want to just renumber the page display. So I'm right-clicking, choosing Number Pages, say All, start with page 1. Page 1 is page 1 everywhere in the program. You can also use that Number Page dialog box to add prefixes. In this document that I have open called spreads, where the InDesign user output each spread, each two-page spread of the catalog as a single page, you can see that page 4 is actually the fourth spread.

It's not really page 4. So, it might help your client, if you are the producer of this document, to add a prefix to these page numbers. So, I'm going to right-click, choose Number Pages and say Prefix is spread number. All right, and you can see a sample of what's going to happen when you're done, so I might add a space there. Spread number 1, and did you see my error is that I did not say do this to all the pages. So, I'm going to right-click again, go to Number Pages, say All, there we go. So now I can see that I actually have four spreads.

So, whenever you're dealing with a PDF where the page number display appears a little confusing to you, remember that you have complete control over that. All you need to do is open up the Page Thumbnail panel and renumber the pages according to what makes most sense for you.

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This video is part of

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Acrobat X Essential Training

97 video lessons · 31521 viewers

Anne-Marie Concepción
Author

 
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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