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In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.
I want to show you how to manage something that confuses a lot of Acrobat users, and that is the page numbers used for navigating a PDF. Not the actual page number. All right, not the page numbers that you see on the PDF. Like right here you can see page 4 at the lower-left corner, and we're actually going to be talking about adding page numbers in a different video. But I'm talking about the page numbers that you see up here in the toolbar where it says 4 (1 of 1), or in the Pages panel where it says 4, and this also comes into play when you print the document.
When you print the document, you have to remember to say print page 4, because that is the number for the page. If you want to change the page number display, here is how you do it. Open up the Page Thumbnail panel on the left, that's this little guy that looks like two pages on top of each other. Just click the icon, and then on any thumbnail right-click on it and choose Number Pages, all right. If you use Adobe InDesign, this is similar to the Numbering and Section Options dialog box. Because you right-clicked on one page, you want to choose All.
You don't want to just renumber that one page, well, maybe you do. But currently you want to Choose All, and then the Numbering begins in a new section where you can start a new number and you want to start at number 1. You could choose one of these other Styles if you prefer, but we're just going to say Start at number 1. That's all. So now it just says number 1 and this says 1/1. This still says 4 at the bottom but it doesn't change any content on the page at all. Just makes it a little easier to manage. Let's take a look at a document that maybe a little bit more complex.
I'm going to go under Window and choose full singles and open up the page Thumbnails panel. So here is a document that's 8 pages long, look up here in the toolbar, but we're looking at page 12. So what's happening is that this was created in Adobe InDesign and page 12 was actually the very first page in that document. They created the back cover first and then they created the front cover. If I drag this out to resize, it might make it a little bit more clear. This is page 12, and they didn't want to add a page number to the cover, well, they just called it i, lower case i instead of page number one, and then it goes on with page 2 is the inside of the front cover, page 3 is the first right-facing page and so on.
That's all well and good for the printed PDF or for when you're working in InDesign, but in Acrobat it can get extremely confusing if you're trying to move to page 7 or so on or to the last page, what are you supposed to enter over here. So again, this is another good example of when you might want to just renumber the page display. So I'm right-clicking, choosing Number Pages, say All, start with page 1. Page 1 is page 1 everywhere in the program. You can also use that Number Page dialog box to add prefixes. In this document that I have open called spreads, where the InDesign user output each spread, each two-page spread of the catalog as a single page, you can see that page 4 is actually the fourth spread.
It's not really page 4. So, it might help your client, if you are the producer of this document, to add a prefix to these page numbers. So, I'm going to right-click, choose Number Pages and say Prefix is spread number. All right, and you can see a sample of what's going to happen when you're done, so I might add a space there. Spread number 1, and did you see my error is that I did not say do this to all the pages. So, I'm going to right-click again, go to Number Pages, say All, there we go. So now I can see that I actually have four spreads.
So, whenever you're dealing with a PDF where the page number display appears a little confusing to you, remember that you have complete control over that. All you need to do is open up the Page Thumbnail panel and renumber the pages according to what makes most sense for you.
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