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It's pretty easy to add a watermark to one or more or all pages of your document in Adobe Acrobat. A Watermark is like a piece of artwork or some text that appears, and though it normally does not obscure, it sort of overlays text that indicates that this is not the final document or this is a confidential document, that kind of thing. Now, watermark comes from old-school paper manufacturing, when you take the pulp and put it into a little frame that has a screen and then you'd add a weight, or something like that in the shape of your logo on top of that.
So that as it dried this weight would press a little impression into the paper, so that when you held it up to the light you could see a mark that was left into it from when the water dried, a Watermark. So how do you add a watermark in Adobe Acrobat? It is something that you do to the page, so that's one of the Page tools. So open up the Tools panel, go down to Edit Page Design and we are going to go to Watermark, choose Add Watermark, and you get a dialog box. You can use either artwork that you already have, like for example, your company logo, or you could use Text that you type from scratch right here.
So, I am going to go ahead and just do that. It's how I think most people will use watermark. So, I might say Draft, because maybe this employee manual is not yet ready for prime time, and I am sending this to my boss or something to get their approval first. So, you can type whatever you like here and choose whichever typeface you like. I'm really tired of Arial, so let's try Goudy Stout, that looks like a lot of fun, and you can change the Size as well. Let's change it to 26. Oh no, we want it really large. The size really doesn't make that much difference, because you are able to Scale it relative to the page, so right now it's 50% of the width of the page, but we could say 75% if we wanted to, that's down here.
But and then other things we can do in the Appearance section is we can rotate the text that we just added, negative or positive 45 degrees, or type in whatever we want. We can choose whether this text appears behind or in front of page content. Right now it's not helping us out, but if we move to another page, here we go. Well, obviously we don't want that, because who's going to be able to read the text behind here? So, let's reduce the Opacity of that word. There we go, okay. So you can sort of see how a watermark is going to appear and it appears that way on every single page.
Here it is on top of the page, and if we choose Appear behind the Page, it goes behind these elements as you can see. So it's behind all of the page contents, so it's really up to you what you'd like it to look like. A couple of other links that are easy to miss that you should make a visit to are, up here in the upper right is Page Range Options. Click that, and by default it's going to apply this watermark to every single page, but you can actually apply different text to different pages by limiting it here. So, you could say, I want this applied to pages 2 to 22, okay, so that way it's not going to be on the cover.
Let's do page 1 here, all right, but it will appear inside, and maybe on the cover, you don't want anything or you want something different. So make sure and visit Page Range Options and then also come down here to Appearance Options. When somebody prints this out, should this also appear? I would say, normally, yes, you do want it to Show when printing, but maybe for some specific reason you don't, you can turn that off; and when displaying onscreen should it show. So perhaps you want to turn off displaying on screen, and then tell your recipient this is a Draft, you could look at it on screen normally but if you print it out, it will say Draft, because I don't want anybody accidentally ever thinking this is the final.
If your PDF is made up of different page sizes and orientations, you can choose what happens with the watermark when it hits the different page sizes. We are just going to leave these two turned on as default. You can also change the position of this, so if you want it mostly upper left, rather than straight center, you can go ahead and enter a negative numbers for Vertical and Horizontal distances and change its Points to Inches and so on. So there are all sorts of fun stuff you can do. What is interesting now is that if you're going to be using this kind of watermark a lot for different documents, you should save your settings, so that you don't have to reinvent the wheel.
Come up here under Save Settings. You can save the settings as Draft 22% opacity, and then click OK. That way the next time you go to add a watermark, you can just choose from the different ones that you have saved. Now, if you want to apply this watermark to multiple PDFs you can choose this little guy, Apply to Multiple, and then just go ahead and Add Files to here, and the same watermark will be applied to all of them. But we don't actually want to do that, so we'll just get out of here. Now don't click Cancel, because that will delete all your work.
And the Watermark dialog box is a very aggravating thing that has caught me, 90% of the time that I've worked with the watermark field. From here we'll just click OK to output it, so it's just going to apply this watermark to this current document. So, we'll say, Keep the original file names, this is only because we made a trip to that little dialog box. Normally, you just click OK and this is what you get, is the watermark applied to the current active document. So, you can see on the cover it has not been applied, but on all other pages it has.
Now, if you change your mind and you say this typeface is ridiculous or maybe it's too large. You go back to the Watermark field and choose Update, okay? Assuming that there is a watermark in here, otherwise it won't actually open this up if it doesn't detect a watermark. You can say, that's a little too large. I'll get a preview, and I want to change this to 50%. That's a little better, and then it goes ahead and updates. So that's what you do to add a watermark. It's very useful.
If you spend any amount of time creating a watermark, I urge you to save that setting in the Watermark dialog box, so that you can reuse it over and over again. I guess the final thing is that if your boss signs off and says this is perfect, no change is necessary, you can just delete the watermark by coming over here and choosing Watermark > Remove. Are you sure? Yes please. Nice and neat.
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