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Adding text

From: Acrobat X Essential Training

Video: Adding text

Few people know that you can actually add completely new text to an existing PDF. I'm not talking about selecting existing text and then changing the word like I showed in a previous video, but actually for example, adding completely new text up here in the header or footer or in a blank area in a PDF. It's not really well- documented, but here's how you do it. You go to the tools menu and go down to Content, to the same tool that you would use to Edit Document Text, this guy right here. Let's zoom in a bit; I'm pressing Cmd+Plus or Ctrl+ Plus to zoom in, and say that we wanted to add new text up here in the header.

Adding text

Few people know that you can actually add completely new text to an existing PDF. I'm not talking about selecting existing text and then changing the word like I showed in a previous video, but actually for example, adding completely new text up here in the header or footer or in a blank area in a PDF. It's not really well- documented, but here's how you do it. You go to the tools menu and go down to Content, to the same tool that you would use to Edit Document Text, this guy right here. Let's zoom in a bit; I'm pressing Cmd+Plus or Ctrl+ Plus to zoom in, and say that we wanted to add new text up here in the header.

With this tool, what you do, it doesn't look like it's going to do so, but if you hold down the Ctrl key on Windows or the Option key on a Mac, and then click, the first thing that happens is that you get a little dialog box that says which typeface do you want to use, and it always suggests Arial, I don't know why, but it lists every typeface that you have loaded and active in your system. So, of course we're going to use Hobo right, everybody's favorite typeface, and then start typing. So it immediately comes in as saying New Text, but we'll go ahead and say, Here is the new catalog for your enjoyment.

Okay, I don't like, I can't stand the Hobo. So I'm going to select all this type, let me right-click and choose Select All, there we go, and then right- click again and go down to Properties, and instead of HoboStandard let's try AdobeCaslonPro-Bold, and this time because it wasn't actually embedded in the PDF, it let's me go ahead and change its typeface without a peep. As you saw from Properties, you could also change the color and the size and so on. Now, to move the position of this type around in the page, you would use the Edit Object tool to grab this guy and move it around, okay, or if you change your mind, you could select it and delete it, just like you can delete any object that you select with the Edit Object tool.

So, it's that kind of cool? That's how you add new text to the PDF. It's not a comment, it's actual text that's part of the PDF, and as soon as you switch to the Hand tool or the Selection tool, then it's going to become just like any other type in the PDF. Another way that you can add new type is probably a little bit more familiar to you. I have here opened a United States Postal Service change of address form that I downloaded from their web site, let me zoom in. When you get a form as a PDF that hasn't been turned into an actual interactive form, like we're not seeing any blue fields here indicating that we can click in here and start typing, it's just like a paper scan, how can you fill this out without having to, heaven forbid, print it out and write longhand in pen or pencil? What you do is you use the Typewriter tool.

It looks like a typewriter, but they don't call it the Typewriter tool. They call it the Add or Edit Text Box tool. So you can select it, and then you're going to get a little cursor that says A next to it and you also get a floating toolbar called Typewriter, and the Typewriter tool lets you click anywhere you want and start typing. Notice that it's defaulting to Courier, 12 point, but if I just click here and then I can change it on the fly, so I'll say, I'd rather it be Helvetica, 14 points, I'll say okay, Attention Grand Poobah and the Company Name is Poobah Industries.

Look it's spellchecking for me. Isn't that nice? Interesting that it didn't grab it from up here but down here it did, and so on. So what we're doing is we're using the Typewriter tool. Now, with the Typewriter tool, the same tool lets you edit text and move it around, but you need to get your cursor like right over the frame of the type until you see this blue line, and then hover your cursor so it turns into those arrows, and then start dragging it around. Now the difference between adding text with the Typewriter tool and adding text with the Edit Document Text tool is that this text is actually considered a comment.

Like if you had added a sticky note to it, let me show you what I mean. We haven't really talked about comments yet, but if I switch over to the Comments pane, you can see that everything that I've entered with the Typewriter tool is counted as a comment and I could choose to hide all the comments, and all that type gets hidden. The important part here is that if you send this PDF to somebody, they could choose to hide comments and everything that you typed is gone, or when they choose to print the document, you can choose to print without what's called the markup, meaning comments, that stuff that you've entered in here won't even appear in a print out.

So if you're trying to add like important information in a form or to a contract, you probably don't want to use the Typewriter tool. You'd want to use the actual Edit Document Text tool by Ctrl+clicking or Option+clicking to add real text to the PDF.

Show transcript

This video is part of

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Acrobat X Essential Training

97 video lessons · 31654 viewers

Anne-Marie Concepción
Author

 
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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