Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member
Few people know that you can actually add completely new text to an existing PDF. I'm not talking about selecting existing text and then changing the word like I showed in a previous video, but actually for example, adding completely new text up here in the header or footer or in a blank area in a PDF. It's not really well- documented, but here's how you do it. You go to the tools menu and go down to Content, to the same tool that you would use to Edit Document Text, this guy right here. Let's zoom in a bit; I'm pressing Cmd+Plus or Ctrl+ Plus to zoom in, and say that we wanted to add new text up here in the header.
With this tool, what you do, it doesn't look like it's going to do so, but if you hold down the Ctrl key on Windows or the Option key on a Mac, and then click, the first thing that happens is that you get a little dialog box that says which typeface do you want to use, and it always suggests Arial, I don't know why, but it lists every typeface that you have loaded and active in your system. So, of course we're going to use Hobo right, everybody's favorite typeface, and then start typing. So it immediately comes in as saying New Text, but we'll go ahead and say, Here is the new catalog for your enjoyment.
Okay, I don't like, I can't stand the Hobo. So I'm going to select all this type, let me right-click and choose Select All, there we go, and then right- click again and go down to Properties, and instead of HoboStandard let's try AdobeCaslonPro-Bold, and this time because it wasn't actually embedded in the PDF, it let's me go ahead and change its typeface without a peep. As you saw from Properties, you could also change the color and the size and so on. Now, to move the position of this type around in the page, you would use the Edit Object tool to grab this guy and move it around, okay, or if you change your mind, you could select it and delete it, just like you can delete any object that you select with the Edit Object tool.
So, it's that kind of cool? That's how you add new text to the PDF. It's not a comment, it's actual text that's part of the PDF, and as soon as you switch to the Hand tool or the Selection tool, then it's going to become just like any other type in the PDF. Another way that you can add new type is probably a little bit more familiar to you. I have here opened a United States Postal Service change of address form that I downloaded from their web site, let me zoom in. When you get a form as a PDF that hasn't been turned into an actual interactive form, like we're not seeing any blue fields here indicating that we can click in here and start typing, it's just like a paper scan, how can you fill this out without having to, heaven forbid, print it out and write longhand in pen or pencil? What you do is you use the Typewriter tool.
It looks like a typewriter, but they don't call it the Typewriter tool. They call it the Add or Edit Text Box tool. So you can select it, and then you're going to get a little cursor that says A next to it and you also get a floating toolbar called Typewriter, and the Typewriter tool lets you click anywhere you want and start typing. Notice that it's defaulting to Courier, 12 point, but if I just click here and then I can change it on the fly, so I'll say, I'd rather it be Helvetica, 14 points, I'll say okay, Attention Grand Poobah and the Company Name is Poobah Industries.
Look it's spellchecking for me. Isn't that nice? Interesting that it didn't grab it from up here but down here it did, and so on. So what we're doing is we're using the Typewriter tool. Now, with the Typewriter tool, the same tool lets you edit text and move it around, but you need to get your cursor like right over the frame of the type until you see this blue line, and then hover your cursor so it turns into those arrows, and then start dragging it around. Now the difference between adding text with the Typewriter tool and adding text with the Edit Document Text tool is that this text is actually considered a comment.
Like if you had added a sticky note to it, let me show you what I mean. We haven't really talked about comments yet, but if I switch over to the Comments pane, you can see that everything that I've entered with the Typewriter tool is counted as a comment and I could choose to hide all the comments, and all that type gets hidden. The important part here is that if you send this PDF to somebody, they could choose to hide comments and everything that you typed is gone, or when they choose to print the document, you can choose to print without what's called the markup, meaning comments, that stuff that you've entered in here won't even appear in a print out.
So if you're trying to add like important information in a form or to a contract, you probably don't want to use the Typewriter tool. You'd want to use the actual Edit Document Text tool by Ctrl+clicking or Option+clicking to add real text to the PDF.
Get unlimited access to all courses for just $25/month.Become a member
82 Video lessons · 64627 Viewers
80 Video lessons · 124266 Viewers
52 Video lessons · 60223 Viewers
59 Video lessons · 46053 Viewers