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Acrobat X Essential Training
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Adding page numbers


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Acrobat X Essential Training

with Anne-Marie Concepción

Video: Adding page numbers

A situation that I often end up with is I am looking at PDF that has no page numbers on the pages for whatever reason. I forgot to add them in Word or PowerPoint and I need to add them to the PDF, because I'm going to print them out and I don't want to lose their order. So it's very easy to add page numbers to the actual pages in Acrobat. There is no actual add page numbers to pages command. You might think that it is this command in the Page Thumbnails panel if you right-click and choose Number Pages, but, actually no, that has to do with the page number display; what gets displayed up here.
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  1. 1m 53s
    1. Welcome
      1m 33s
    2. Using the exercise files
      20s
  2. 55m 0s
    1. Opening documents and moving them around
      6m 3s
    2. Working with the toolbars
      5m 59s
    3. Working with the panels
      3m 43s
    4. Customizing the toolbar with Quick Tools
      4m 40s
    5. Using the Pages panel to navigate
      3m 57s
    6. Selecting and copying text and graphics
      3m 24s
    7. Rotating pages
      4m 49s
    8. Changing the viewing options
      6m 12s
    9. Reviewing preferences
      7m 6s
    10. Finding words and phrases
      2m 35s
    11. Searching a PDF and working with the Search panel
      4m 21s
    12. Sharing PDFs by email and with Adobe SendNow
      2m 11s
  3. 33m 18s
    1. Creating PDFs from Microsoft Office applications
      9m 46s
    2. Creating PDFs from Creative Suite applications
      8m 57s
    3. Creating PDFs from within Acrobat Pro
      4m 27s
    4. Creating PDFs from a web site
      8m 22s
    5. Creating PDFs from the clipboard
      1m 46s
  4. 30m 58s
    1. Editing text
      8m 51s
    2. Adding text
      4m 40s
    3. Editing images and graphics
      3m 39s
    4. Changing the page number display
      3m 48s
    5. Digitally signing PDFs
      6m 26s
    6. Cropping pages and documents
      3m 34s
  5. 1h 6m
    1. Adding watermarks
      6m 17s
    2. Adding page backgrounds
      5m 41s
    3. Adding page numbers
      5m 56s
    4. Adding headers and footers
      9m 7s
    5. Adding bookmarks
      11m 30s
    6. Attaching files to a PDF
      7m 11s
    7. Adding metadata
      3m 45s
    8. Optimizing a PDF for file size and compatibility
      10m 12s
    9. Creating initial view settings
      7m 16s
  6. 37m 59s
    1. Adding hyperlinks to URLs
      7m 33s
    2. Creating links with the Link tool
      6m 9s
    3. Working with interactive actions
      6m 56s
    4. Creating and adding buttons
      6m 28s
    5. Adding video, sound, and SWF files
      7m 29s
    6. Adding page transitions
      3m 24s
  7. 27m 12s
    1. Extracting pages
      3m 53s
    2. Splitting a PDF into multiple files
      4m 13s
    3. Inserting pages from files and other sources
      5m 42s
    4. Moving, copying, and replacing pages
      8m 17s
    5. Combining PDFs
      5m 7s
  8. 27m 9s
    1. Exporting text
      8m 33s
    2. Exporting images
      6m 33s
    3. Exporting PDFs to Microsoft Word
      7m 21s
    4. Exporting PDFs to Microsoft Excel
      4m 42s
  9. 26m 27s
    1. Working with portfolios
      6m 57s
    2. Creating portfolios
      6m 26s
    3. Customizing portfolios
      7m 23s
    4. Optimizing backward compatibility
      5m 41s
  10. 32m 9s
    1. Creating an interactive form
      6m 42s
    2. Working with form fields
      6m 41s
    3. Editing field properties
      5m 34s
    4. Distributing and collecting forms
      9m 43s
    5. Enabling Reader to save form data
      3m 29s
  11. 34m 26s
    1. Adding sticky notes and other annotations
      9m 2s
    2. Using the drawing markup tools
      6m 10s
    3. Viewing, filtering, and replying to comments
      5m 24s
    4. Printing, summarizing, and exporting comments
      6m 35s
    5. Exporting comments to Word for Windows
      3m 28s
    6. Enabling extended commenting in Acrobat Reader
      3m 47s
  12. 25m 29s
    1. Understanding the different review processes
      2m 7s
    2. Using the email review process
      4m 33s
    3. Conducting a shared review with Acrobat.com
      6m 54s
    4. Using the Review Tracker
      4m 32s
    5. Using the Collaborate Live review process
      7m 23s
  13. 31m 2s
    1. Reviewing the print production tools
      5m 18s
    2. Previewing color separations
      3m 51s
    3. Using the Object Inspector to learn details
      3m 13s
    4. Working with the Preflight dialog box
      5m 34s
    5. Fixing hairlines
      3m 57s
    6. Converting colors
      2m 27s
    7. Saving as a standards-compliant PDF
      6m 42s
  14. 19m 16s
    1. Scanning a paper document to PDF
      4m 44s
    2. Setting up optimization options
      6m 48s
    3. Recognizing text in a scanned PDF
      4m 43s
    4. Reviewing and correcting OCR suspects
      3m 1s
  15. 17m 18s
    1. Using the built-in Actions for automation
      5m 32s
    2. Editing Actions
      4m 7s
    3. Creating new Actions
      4m 51s
    4. Sharing Actions with others
      2m 48s
  16. 35m 27s
    1. Choosing a security method
      5m 27s
    2. Password-protecting a PDF
      7m 28s
    3. Securing a PDF with a certificate
      5m 6s
    4. Creating a digital id
      5m 43s
    5. Removing sensitive content with the Redaction feature
      6m 52s
    6. Revealing and clearing hidden information
      4m 51s
  17. 33m 45s
    1. Opening and navigating PDFs in Reader
      7m 30s
    2. Adding comments
      3m 14s
    3. Viewing extended features
      6m 53s
    4. Digitally signing a PDF
      6m 15s
    5. Sharing PDFs
      2m 29s
    6. Using Acrobat.com
      7m 24s
  18. 3m 54s
    1. Final thoughts
      3m 54s

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Acrobat X Essential Training
8h 59m Beginner Nov 19, 2010

Viewers: in countries Watching now:

In Acrobat X Essential Training, author Anne-Marie Concepción demonstrates how to create, modify, review, and share PDFs in Adobe Acrobat X Standard or Pro. Starting with a tour of the new panels-based interface, the course covers the basics of the software, such as creating and customizing PDFs, searching, editing text and graphics, and extracting PDF content to use in other programs. Also included are tutorials on creating forms, inserting interactivity and rich media, using the prepress tools, combining PDFs with other types of files to create customized portfolios, and ensuring document security. Exercise files accompany the course.

Topics include:
  • Creating PDFs from web pages, Office files, and Creative Suite files
  • Signing PDFs with a digital signature
  • Creating interactive forms
  • Annotating PDFs with comments
  • Collaborating with others using PDF reviews
  • Making scanned documents searchable with OCR
  • Preparing documents for print with print production tools
  • Automating routine tasks with Actions
  • Securing PDFs with encryption and password-protection
  • Removing sensitive content with the Redaction feature
  • Sharing PDFs
  • Using the new features in Reader X and Acrobat.com
Subjects:
Business PDF
Software:
Acrobat
Author:
Anne-Marie Concepción

Adding page numbers

A situation that I often end up with is I am looking at PDF that has no page numbers on the pages for whatever reason. I forgot to add them in Word or PowerPoint and I need to add them to the PDF, because I'm going to print them out and I don't want to lose their order. So it's very easy to add page numbers to the actual pages in Acrobat. There is no actual add page numbers to pages command. You might think that it is this command in the Page Thumbnails panel if you right-click and choose Number Pages, but, actually no, that has to do with the page number display; what gets displayed up here.

Not really anything having to do with on the page and I do have a video that covers renumbering the page display. Instead what you want to do, what you want to look for is inside the tools panel under Pages, go down to Header & Footer, because page numbers are one of the fields that you can add to the header or footer of every page. So I am going to choose Add Header & Footer. We get a big dialog box and I'll be going into detail on this dialog box in a different video. Right now let's start out simple and just add a page number.

So the thinking is do you want to add a page number to the top part of the page or the bottom part of the page? You can't really add it to this side of the page. Sorry about that. So that's the header or the footer. Let's say that we want to add a page number to the footer. So then this dialog box is showing you the current header; that's this big rectangle here, and the current footer; that's this big rectangle down here. It's also showing you these blue lines indicating the margin. So if you want to add a page number to the footer, do you want it to left, center, or right of the page? So let's choose add it right in the center.

So here is Center Footer Text. Click inside there. Now you can add any text that you would like, like I could say Page and as you edit these fields, you will see the little preview shows you what it's going to look like. Then I will have a space and then I am going to click Insert Page Number. You don't want to say actually Page 1. You don't want to type it yourself, because that will put Page 1 on every single page in the document. So you want to add the special dynamic field by clicking Insert Page Number.

So it will always track what is the page number, the current page number of this document, is it the 5th page, is it the 12th page, the 300th page, and it will put in the current page number. You can see that for yourself by choosing Preview Page. It's sort of cycling through your document. So on page 2 this is what the header looks like. We have a little bit typed towards the top and there is page 2 at the bottom, page 3, and so on. Now actually I would like a larger type size instead of 8 point Arial. I think I might change this to 14 point and maybe you can underline it or you can change the color.

We can make it red or orange, if you want. Let's just leave it black. That's good. You can also adjust the Margins, because this is just guessing at the margins. It has no clue what the margins are in this PDF page. It's just a blank field. So if you want to, you can say, well, I want the bottom margin to be one inch. So it sort of pushes it out from the bottom of the page. You might get some page elements down here which why you don't want to make it too much. Maybe I will say .75 inches and then you can use the Preview Page to make sure you're not going to have type overlapping on there.

Something else you might want to pay attention to are these links here, the links that you see in blue. So under Appearance options, you can choose to shrink the document to avoid overwriting the document's text and graphics which means if any text or graphics might appear on top of page 6 and top of your header or footer text, it will scale the page content down, so it doesn't. If your page number is going to appear on different page sizes in the same PDF, which Acrobat supports, it will keep the position constant if you would like.

So we are going say, yeah, just leave it as is. Under Page Number and Date Formats. Under Page Number Format you can say that instead of just the page number, you could also say it's one of however many pages there are, or you can even have it enter the word page for you, if you don't want to type it out there yourself, or we could just go and leave it at 1 as is. Then if you spent any amount of time in this dialog box you're going to want to save your settings, because you probably want to apply the same style of page number to other documents in the future.

So come up to the top, click Save Settings. We'll say Footer centered page number. That way the next time that we work on a document, we can just select it from here. I'll click OK and you can see that the page number has been applied to every single page in the document. One thing to keep in mind is that if you bring in more pages, if you combine other PDFs with this, you are going to have update your page number, it doesn't do it automatically.

So for example if we choose Insert from File and we add a section after this. So I am going to select that PDF file, and I'll be talking about inserting and combining in a different video. You don't have to worry if you don't understand exactly what I'm doing here. Basically, I'm just adding another PDF after this one. The new pages, they don't get the page numbers. So it just ended with page 7 and here are the pages from the new document. So in that case what you need to do is go back to Header & Footer, all you need to do is choose Updates.

Choose Updates and then click OK. That sort kicks it into gear and reminds it to add the new page numbers to the other pages. So as you can see it's pretty simple to add a page number to PDFs. The key is don't look for a command called page numbering; look for the command called Header & Footer. That's where you add the page number.

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