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Adding bookmarks

From: Up and Running with Acrobat XI

Video: Adding bookmarks

To help the reader find important topics in this catalogue, bookmarks have been provided. So when I open up the Bookmarks pane, you'll see all these little entries. When I choose Animation, it takes me to that part of the catalogue. When I choose Fashion and Textile Design, it takes me there. But I happen to know that there's another series of topics that aren't represented in the Bookmarks pane. Over here, under Drawing and Applied Arts, Figure Drawing, Figure Drawing, and Architectural Drawing. There's nothing in the Bookmarks panel. So I need to create bookmarks, and it's really very easy to do.

Adding bookmarks

To help the reader find important topics in this catalogue, bookmarks have been provided. So when I open up the Bookmarks pane, you'll see all these little entries. When I choose Animation, it takes me to that part of the catalogue. When I choose Fashion and Textile Design, it takes me there. But I happen to know that there's another series of topics that aren't represented in the Bookmarks pane. Over here, under Drawing and Applied Arts, Figure Drawing, Figure Drawing, and Architectural Drawing. There's nothing in the Bookmarks panel. So I need to create bookmarks, and it's really very easy to do.

First, I choose the Selection tool, and I am going to select the main topic, which is Drawing and Applied Arts. Now I don't have to copy it to the clipboard or anything. I just have it highlighted, and then when I come over here to the Bookmarks panel and I click on the New Bookmark icon, it makes a new bookmark and it does the typing for me. This is wonderful. It means it minimizes my typographical errors. Although you might notice there is a little space between the N and the G. That's probably due to some fancy formatting in the original file that is represented visually just fine in the PDF, but under the hood it's a little strange.

It's very easy to fix, and it's a little quicker than typing. I need these subsidiary topics too, and I want you to notice how the other bookmarks are set up. There is a main topic and then there are subsidiary topics under that main topic. So I am going to go ahead and create my other topics. Figure Drawing I, new bookmark, Figure Drawing II, and new bookmark. That's much more fun than typing. And then Architectural Drawing. So right now, all of those entries in the Bookmarks pane are under the same level.

So I want to put those subsidiary topics indented under that so it becomes clear that they're related to that topic. So I am going to choose Figure Drawing I and Shift+Click to get the other two. I am going to grab it by the little ribbon, not by the text. It should work either way, but I've found it sort of guarantee that it works better if I choose the little icon. And as I drag upward, I want you to notice that little dotted line and the triangle on the left end. That triangle out that far to the left of the little blue ribbons means that it would stay at the same level.

When I push a little to the right--sometimes you have to sort of sneak up on it--notice how that moves. So that little triangle under that initial entry means that now these are going to be indented under the primary bookmark. So when I let go of my mouse, there you go, and now they're indented. And notice the little minus next to the bookmark? I can collapse these little entries and make it a little more efficient. So anytime you see a plus by a bookmark, it means that there are subsidiary topics under it and when you click on that topic, there we go. I want to show you one more thing about bookmarks.

I am going to back to my Drawing and Applied Arts, and I am going to get myself back on the right page. I've mentioned earlier the concept of a view in a PDF, and a view is just a particular magnification of a page. And you can store that magnification as part of a bookmark, because all a bookmark really does is store the current view of that page. So I am going to zoom in on Figure Drawing down here. I am going to take my Hand tool and scoot over here so that I have it positioned on- screen so that I can sort of highlight it.

And I am going to choose my Figure Drawing I and right-click on it and choose Set Destination. If I had just clicked on it, I'd go back to that full-page view. But I have the page where I want that bookmark to activate and then when I choose Set Destination, it says, "Are you sure." I know that anytime you see that yellow triangle, you think you've done something wrong. It's just Acrobat warning you, are you sure. Yes, I'm sure. So let's test this and see if it works. I am going to go back to another bookmark, come back to the page, and then when I choose Figure Drawing I, notice how it zooms in.

So remember that in the future. If you have a page with a lot of information on it and a lot of bookmarks referring to that information, sometimes when users click on the bookmark and they get to the page and they click on another bookmark and get to the page, they think have I gone anywhere? I still don't see what I need. If you'll take this extra step to zoom in on the topic that's important, then they know they're getting right to the information that they need. And there hasn't been any typing; Acrobat did all that for me, and it made it very easy for whoever's looking at this catalogue to find what they need when they consult it.

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This video is part of

Image for Up and Running with Acrobat XI
Up and Running with Acrobat XI

37 video lessons · 10260 viewers

Claudia McCue
Author

 
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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