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Adding annotations

From: Up and Running with Acrobat XI

Video: Adding annotations

I am collaborating on this project with a colleague, and we're marking this stuff up back and forth and making changes. In the olden days, what we used to do was print it out, send it to the other person, she'd mark it up, she'd send it back, I'd make the corrections. That takes a lot of time, and it kills trees. So a far more efficient way to do this is to use the tools in Adobe Acrobat. And two of the most commonly used tools are up here in the toolbar by default. So first off, I want to tell her that I want to use a bigger logo here. So I'm going to put on a sticky note.

Adding annotations

I am collaborating on this project with a colleague, and we're marking this stuff up back and forth and making changes. In the olden days, what we used to do was print it out, send it to the other person, she'd mark it up, she'd send it back, I'd make the corrections. That takes a lot of time, and it kills trees. So a far more efficient way to do this is to use the tools in Adobe Acrobat. And two of the most commonly used tools are up here in the toolbar by default. So first off, I want to tell her that I want to use a bigger logo here. So I'm going to put on a sticky note.

When I click on that little icon and then I click on the page, it creates a sticky note. So you might think of this icon as sort of the anchor for the sticky note, but Acrobat puts the note out to the side. It's trying to not cover up content. But that's okay. I'm going to move it into position just because I want it to be apparent that it's related to that little icon. I can change some things about this. If I click this little tiny triangle, I get some options. When I go to Properties, I can choose the icon that represents the note. So there's a number of very festive icons that you could use.

I am sort of old-fashioned. I tend to stick with the old comment. And if I wanted to change the color of it, I can do that. In fact, what I like to do is make sure that each person that's marking up the file uses a unique color, and that way it's easy to recognize immediately who is making remarks. Then when I click OK, there we go. This little icon at the top-right lets me close a little note. Here is something else I want to mark up. This line spacing seems to be off. So to indicate that, I am going to get my highlighter--and it's just like a real-world highlighter, you just drag across the text.

It gets highlighted, but it looks like there's no note. There is. If I right-click on that highlight, then I have the option to open the pop-up notes. So you can add a note pretty much to any annotation that you place on the file. So I am going to drag this one over again and just tell her "Line spacing should be fixed." Again, if I wanted to check the properties, I can change the color of that highlighting if I want. I think I'll probably change it to my trademark green, click OK, and that makes it sort of obvious and then I can close the note.

So in the next few videos I am going to show you other markup tools, and then I am going to show you an efficient way to send just the markups. For now if I wanted to send this marked-up PDF back to her, that's sufficient information for her. But as you will see later on, rather than sending the whole PDF and the markups, you can sort of peel up the markups and send them all by themselves. So we'll do that in a subsequent video.

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This video is part of

Image for Up and Running with Acrobat XI
Up and Running with Acrobat XI

37 video lessons · 9626 viewers

Claudia McCue
Author

 
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  1. 1m 3s
    1. Welcome
      47s
    2. Using the exercise files
      16s
  2. 9m 13s
    1. Understanding the Portable Document Format
      1m 55s
    2. Comparing the three versions of Acrobat
      7m 18s
  3. 16m 11s
    1. Navigating through documents
      4m 57s
    2. Changing the screen view
      7m 29s
    3. Understanding the Tool panels
      3m 45s
  4. 15m 45s
    1. Combining PDFs
      2m 57s
    2. Inserting pages
      2m 33s
    3. Replacing pages
      1m 59s
    4. Changing page order
      1m 29s
    5. Extracting pages
      1m 47s
    6. Creating portfolios
      5m 0s
  5. 16m 28s
    1. Creating PDFs from Word documents
      8m 20s
    2. Creating PDFs from PowerPoint presentations
      3m 5s
    3. Creating PDFs from Excel spreadsheets
      2m 0s
    4. Creating PDFs on a Mac
      3m 3s
  6. 14m 1s
    1. Converting web pages to PDFs
      3m 43s
    2. Scanning hard copy
      5m 27s
    3. Creating PDFs from text and image files
      1m 37s
    4. Converting selected areas of a document and clipboard contents into a PDF
      1m 49s
    5. Printing to PDF
      1m 25s
  7. 9m 43s
    1. Exporting PDF documents to Word
      3m 4s
    2. Exporting PDF documents to Excel
      1m 22s
    3. Exporting PDF documents to PowerPoint
      3m 0s
    4. Extracting images
      2m 17s
  8. 13m 21s
    1. Editing text
      3m 3s
    2. Editing graphics
      2m 38s
    3. Adding hyperlinks
      3m 23s
    4. Adding bookmarks
      4m 17s
  9. 17m 4s
    1. Adding annotations
      2m 32s
    2. Using drawing markups
      6m 48s
    3. Creating email reviews
      3m 26s
    4. Using shared reviews
      4m 18s
  10. 4m 23s
    1. Understanding interactive forms
      2m 27s
    2. Creating forms from Word documents
      1m 56s
  11. 58s
    1. Next steps
      58s

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