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Access 2010 New Features
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Working with Application Parts


From:

Access 2010 New Features

with Alicia Katz Pollock

Video: Working with Application Parts

One of the most useful features in Access 2010 is the new Application Parts, allowing you to save time and effort by building your databases using pre-built components. Click on the Create Ribbon and then the Applications Parts to see the gallery of pre-made forms and other objects as well. I am going to go ahead and click on Contacts and that's going to create a table complete with name fields, address fields and phone number fields, and not only that. It also included associated queries, forms and reports.

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Access 2010 New Features
36m 35s Intermediate May 12, 2010

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In Access 2010 New Features, author Alicia Katz Pollock explains each new and enhanced feature in Microsoft Access 2010. This course covers the Backstage view that replaces the File menu in Office 2010, shortcuts for building tables, new layout tools and navigation controls, the macro designer featuring IntelliSense, as well as exporting to and collaborating in SharePoint. Exercise files accompany the course.

Topics include:
  • Working with Application Parts
  • Implementing the Table Tools ribbon
  • Using Quick Start and calculated fields
  • Designing with Layout View formatting tools
  • Taking advantage of enhancements to the Conditional Formatting feature
  • Automating with macros
  • Working with external data
  • Integrating SharePoint publishing
Subject:
Business
Software:
Access
Author:
Alicia Katz Pollock

Working with Application Parts

One of the most useful features in Access 2010 is the new Application Parts, allowing you to save time and effort by building your databases using pre-built components. Click on the Create Ribbon and then the Applications Parts to see the gallery of pre-made forms and other objects as well. I am going to go ahead and click on Contacts and that's going to create a table complete with name fields, address fields and phone number fields, and not only that. It also included associated queries, forms and reports.

You can even save your own objects as Application Parts for future reuse. To do that, first strip out all the objects that you don't want to see in the Application Part, and then go to the Backstage view File tab and do a Save and Publish and come over here to Template. This sets all the parameters for your Application Part. First, name it. The Description is the tooltips that will show up if you hover your mouse over it.

Right now it defaults to the Category of User Templates but you can even erase this and create your own section in your Application Parts. If you have your own custom icon, you can specify it right here. Now, an Instantiation Form allows you to pick a form in your part that'll be run one time after the part is inserted and then will be deleted when closed. This can be useful as a splash screen, or if you have a more complicated part that requires some setup before it can be used, you can put the instructions there.

I'll click on Application Part to specify that will show in the Application Part Gallery. That also woke up the Primary Table field. If you have more than one table, this will show as your default. If you'd like, you can even include already entered data with your template. And I'll click OK to finish. Now, when I click on Application Parts, my new Customers table is right here and I can also find it in the backstage view under the File tab, under New, under My templates.

It will show there as well. So you can see that by using Application Parts, you can save precious time in setting up commonly used forms, tables, reports and more.

Find answers to the most frequently asked questions about Access 2010 New Features.


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Q: My macro isn't running correctly. I followed along with the author and I'm not receiving an error message, but the actions are performed correctly.
A: There are several possible reasons why a macro would malfunction.  Make sure that the macro is written correctly. Capitalization and punctuation matters. Also make sure to click in all the same places when recording the macro. With enough practice, building macros will become more routine, and spotting errors will becoming easier.
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