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Office 2013 New Features

Using the scratch area for inserting images


From:

Office 2013 New Features

with David Rivers

Video: Using the scratch area for inserting images

I really like this next feature in Publisher 2013. It's called the Scratch Area. That is the area outside your page in a publication. We can use this area. Think of placing multiple objects in the scratch area and then dragging them onto the appropriate pages in your publication. It works great with images for example. Now, anything we place on the scratch area will be invisible unless it's turned on. So, let's go first to the View tab as we continue to work with our No Obstacles Publication. From here, you'll see in the Show section a checkmark in the check box by default next to Scratch Area.
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  1. 1m 38s
    1. Welcome
      1m 3s
    2. Using the exercise files
      35s
  2. 16m 49s
    1. Exploring the new user interface
      4m 57s
    2. Integrating with the cloud
      3m 42s
    3. Exploring Touch mode
      2m 53s
    4. Using the bookmark feature
      2m 18s
    5. Customizing the Ribbon with display options
      2m 59s
  3. 27m 44s
    1. Inserting online video
      4m 4s
    2. Editing PDF documents
      4m 58s
    3. Inserting and reading comments
      2m 55s
    4. Tracking changes and conversations
      2m 19s
    5. Using object zoom in Read mode
      1m 53s
    6. Using Read mode for longer documents
      4m 14s
    7. Exploring new templates in Word
      2m 47s
    8. Inserting objects with onscreen alignment guides
      4m 34s
  4. 28m 25s
    1. Filling empty cells using Flash Fill
      3m 38s
    2. Filtering records using a Timeline
      3m 11s
    3. Previewing with Quick Analysis
      4m 34s
    4. Using Chart Advisor recommendations
      2m 43s
    5. Finding errors and issues with Power view
      6m 16s
    6. Converting roman numerals into arabic numbers
      2m 42s
    7. Protecting data in a shared spreadsheet
      5m 21s
  5. 33m 36s
    1. Working with new templates
      3m 29s
    2. Exploring the new Presenter view
      3m 45s
    3. Using color adjustments
      2m 59s
    4. Inserting new charts
      8m 37s
    5. Positioning objects with various guides
      2m 50s
    6. Exploring new transition effects
      2m 55s
    7. Creating a custom shape
      4m 31s
    8. Playing an audio track across multiple slides
      4m 30s
  6. 7m 2s
    1. Exploring changes to the user interface
      3m 23s
    2. Exploring the new Access templates
      3m 39s
  7. 8m 48s
    1. Inserting online pictures into a publication
      3m 10s
    2. Using the scratch area for inserting images
      3m 30s
    3. Creating JPEGs with the Save for Photo Printing option
      2m 8s
  8. 18m 27s
    1. Exploring the new user interface
      4m 30s
    2. Changing views
      4m 8s
    3. Embedding files in a notebook
      3m 31s
    4. Linking notes to your Outlook calendar
      3m 57s
    5. Inserting a screenshot
      2m 21s
  9. 8m 8s
    1. Exploring the user interface and some sneak peeks
      3m 35s
    2. Using the Weather bar
      1m 42s
    3. Connecting to social networks
      2m 51s
  10. 29s
    1. Next steps
      29s

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Office 2013 New Features
2h 31m Appropriate for all Jan 29, 2013

Viewers: in countries Watching now:

Discover what's new in the latest version of Microsoft Office, from Word 2013 to OneNote 2013. In this course, David Rivers reviews the suite-wide enhancements to Office, like cloud integration, Touch Mode for interacting with touch-enabled devices, and Ribbon customization, as well as individual app improvements added to the new Office. Take a look at PDF editing in Word, flash fill and quick analysis in Excel, the new Presenter view in PowerPoint, new templates in Access, social media integration with Outlook, and much more.

Topics include:
  • Exploring the new user interface
  • Using the bookmark feature
  • Inserting online video in Word documents
  • Editing PDFs in Word
  • Filtering records using the timeline in Excel
  • Exploring new slide transitions in PowerPoint
  • Creating web apps for SharePoint or Office 365 with Access
  • Inserting online pictures with Publisher
  • Embedding files in a OneNote notebook
  • Connecting to social networks with Outlook
Subjects:
Business Presentations Email Spreadsheets Web Conferencing Word Processing
Software:
Access Excel Office OneNote Outlook PowerPoint Publisher Word Office 365
Author:
David Rivers

Using the scratch area for inserting images

I really like this next feature in Publisher 2013. It's called the Scratch Area. That is the area outside your page in a publication. We can use this area. Think of placing multiple objects in the scratch area and then dragging them onto the appropriate pages in your publication. It works great with images for example. Now, anything we place on the scratch area will be invisible unless it's turned on. So, let's go first to the View tab as we continue to work with our No Obstacles Publication. From here, you'll see in the Show section a checkmark in the check box by default next to Scratch Area.

That way, we'll be able to see the objects that we place in this area. Otherwise, with it deselected, they'll be invisible. They'll still be there. It's just we won't be able to see them. It must be checked off. Next, we're going to go to the Insert tab. Let's go there and insert some pictures. Click Pictures and if you have the exercise files, go to the Publisher folder where we do have a couple of logos. We'll click the Home on first, hold down Shift and click the Sport one to select them both, and click Insert. Now, when we insert multiple objects, they don't go on the page that we're looking at.

They actually go into the Scratch Area. There they are, off to the right. They are both selected, so let's just click anywhere in the Scratch Area to deselect them. Next, if you have the image that we inserted in the previous movie on Page 7, click it and hit the Delete key on your keyboard to remove it. So, let's say we want to place these logos in various locations in our publication. For example, the Home logo goes here. We can click and drag it and we'll move it onto the page. But if you want a copy of it so that you have access to this logo in the Scratch Area on other pages, just hold down your Ctrl key, you see the little plus sign next to your mouse pointer.

Let go first of the mouse, and then your Ctrl key and now we can do things like resize it and let's move it so that it's centered. You'll see a guideline appear when you're right in the center. There it is, I'll let go and that's a good spot for my logo. Now, I'll click off in the Scratch Area here to see what that looks like, deselected. All right, let's go to Page 5 now. Notice that we still have our Scratch Area here. It's the same Scratch Area for every page in our publication so it can place the Home logo here as well.

If we want a copy of it, again, we would use our Ctrl key. If we don't need it, no problem, don't use your Ctrl key just move it down towards the bottom, center and release. All right, let's go back to Page 7; we realized that should be the Sport logo. Here's a handy feature using the Scratch Area and it doesn't have to be in the Scratch Area, but that's where our Sport logo is. Let's click the Home logo on the page. You may have noticed this little mountain icon in the center. This is a swap feature. If we click and drag from here, we can swap this logo with any other image, whether it'd be on the Page or in the Scratch Area like our Sport logo.

So let's click from the mountain icon, when we get to the Sport logo and we're actually over it, we'll see the border highlighted in that bright pink, that means you can let go and the swap is complete. Not only is it swapped, but you can see the Sport logo now takes on the actual size adjustment we made to the Home logo and is placed perfectly on our page. Realize that was a mistake, you can go back, click, and swap again and release just like that. So that's the Scratch Area here in Publisher 2013, a very handy feature when working with multiple objects on multiple pages.

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